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Are you struggling with time and task management? Managing both effectively can be challenging in a fast-paced work environment.
Are you a Notion Toggl user who’s tired of manually transferring your Toggl time records into Notion every time? Or do you wish you could automatically sync your Toggl tasks in Notion for smoother project management?
If so, integrating Toggl with Notion is the solution! By connecting these two powerful apps, you can reduce manual work, streamline your workflow, and effectively improve both time management and project management.
In this article, we’ll explore the powerful capabilities of Toggl Notion integration and provide step-by-step instructions on how to set it up easily.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect Toggl and Notion to create a Flowbot that automatically syncs new Toggl time entries to a Notion database.
By using Yoom, you can easily integrate Toggl and Notion with no code. Below is a ready-made template to automatically sync new Toggl entries to a Notion database.
Click the "Try it" button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
The flow of "Automatically reflecting new time entries from Toggl into a Notion database" seamlessly integrates time management and data organization into a business workflow.
Work hours recorded in Toggl are automatically transferred to a Notion database, eliminating the need for manual data entry.
■Recommended for
■Benefits of using this template
By integrating Toggle with Notion, you can automatically link data between the two platforms, enabling a range of automated tasks. Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Toggl time entries are automatically added to your Notion database, ensuring your time entries are always up to date.
■Overview
The flow of "Automatically reflecting new time entries from Toggl into a Notion database" seamlessly integrates time management and data organization into a business workflow.
Work hours recorded in Toggl are automatically transferred to a Notion database, eliminating the need for manual data entry.
■Recommended for
■Benefits of using this template
You can also keep your Notion project list updated in sync with your Toggl tasks. Whenever a task is created in Toggl, it will automatically reflect in your Notion database, ensuring consistency and saving you time.
■Overview
The flow "Automatically update the project list in Notion when a Toggl task is created" is a business workflow that automatically reflects tasks managed in Toggl into Notion, keeping the project list always up-to-date.
This eliminates the need for manual data updates and enables centralized information management.
■Recommended for
■Benefits of using this template
Let's walk through how to set up a flow that automatically updates Notion with new Toggl time entries.
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
■Overview
The flow of "Automatically reflecting new time entries from Toggl into a Notion database" seamlessly integrates time management and data organization into a business workflow.
Work hours recorded in Toggl are automatically transferred to a Notion database, eliminating the need for manual data entry.
■Recommended for
■Benefits of using this template
Let’s start with connecting the apps with Yoom.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
For this example, we will use the database below.
Connect Toggl
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search "Toggl" from the app list, and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, follow the instructions in this guide.
Once all the required fields are filled in, click "Add" to complete registration.
Similarly, click on My Apps on the left side of the Yoom page and select "+ Add".
Search for Notion in the app list and select it.
Then log in to your Notion account.
When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allow Access".
App registration is now complete :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
The flow of "Automatically reflecting new time entries from Toggl into a Notion database" seamlessly integrates time management and data organization into a business workflow.
Work hours recorded in Toggl are automatically transferred to a Notion database, eliminating the need for manual data entry.
■Recommended for
■Benefits of using this template
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
The template will be copied to your "My Project".
Let’s set up the Toggl trigger action. Click on “New Time Entry”.
Give your trigger a title (optional). Check the pre-configured settings, and click “Next”.
Select the Workspace ID from the displayed options.
Enter "Description".
Once the input is complete, click “Test”.
If the test is successful, the retrieved value will be updated. If the retrieved value matches the information in Notion, then click "Save".
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Click on the Notion action item.
Give your action a title (optional). Then check the pre-configured settings and click “Next”.
Select the Database ID from the displayed options.
Let’s specify what data to add to Notion.
In this case, we want to add the date retrieved from Toggl into Notion.
So select the retrieved values to quote Toggl output in the Notion database.
Once set, run a test and check if the data gets added to Notion. Then, click “Save”.
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 Your Flowbot is complete!
You can also go the other way around, integrating data from Notion to Toggl. Here are some examples you can try out.
You can automatically add tasks created in Notion to Toggl, helping you save time and reduce manual entry.
■Overview
The workflow "Automatically create tasks in Toggl from Notion" seamlessly integrates task management and time tracking.
By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■Recommended for
■Benefits of using this template
By linking Toggl and Notion, you can unlock a range of automation possibilities. Here are some more examples you can explore for your next automation!
When a new task is created, it can be automatically registered in other task management tools!
■Overview
The workflow "Aggregate one day's work hours from Toggl and create a reflection task in Todoist" automatically aggregates daily work hours recorded in Toggl and generates reflection tasks in Todoist based on that data.
This allows for efficient daily work reflection and supports the optimization of time management.
■Recommended for
■Benefits of using this template
■Overview
The flow "Create a task in Toggl when a card is created in Trello" is a business workflow that seamlessly integrates project management and time management.
By simply adding a new card in Trello, the information is automatically registered as a task in Toggl, eliminating the need for manual input.
This integrated workflow using Yoom reduces the burden of daily tasks and enables more effective project management.
■Recommended for
■Benefits of using this template
By using this template, you can automatically add cards created in Trello to Toggl.
This allows tasks to be automatically registered in Toggl just by creating a card in Trello, saving the effort of manual input.
Especially in projects involving multiple team members, it is possible to enhance work transparency while maintaining information consistency. Additionally, automation reduces task registration errors and enables accurate time tracking.
■ Overview
The flow "Add a card to Trello when a task is registered in Toggl" is a business workflow that seamlessly integrates time management and project management.
■ Recommended for
■ Benefits of using this template
In this flow, when a new task is registered in Toggl, a corresponding card is automatically added to Trello.
This eliminates the need for manual input as cards are automatically added to Trello just by registering tasks in Toggl.
Additionally, since information is automatically synchronized between the two tools, data discrepancies and input errors can be prevented.
By integrating time management and task management, the overall progress of the team can be grasped at a glance, enabling efficient project management.
With Notion’s flexible database tools, you can integrate it with a wide range of other platforms. This allows you to automate processes, manage data more effectively, and create truly connected workflows.
■Overview
The "Add Gmail Content to Notion" flow is a business workflow that streamlines email management and information organization.
It eliminates the hassle of manually transferring the large volume of Gmail emails received daily to Notion, automatically organizing and saving the necessary information.
This ensures that important email content is managed without omission, facilitating smooth information sharing within the team.
For those using Notion for project management or task tracking, the automatic addition of email content is particularly convenient.
Please take advantage of this workflow to make your daily operations smarter.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Add lead information registered in Salesforce to Notion" can automate the task of transferring information.
Since tasks that are done manually are automated, it helps avoid human errors.
■Recommended for
■Benefits of using this template
By linking Salesforce and Notion, there is an advantage of being able to quickly share lead information.
This enables quick responses to leads.
By maintaining high interest in leads and conducting appropriate follow-ups, customer experience is improved, which can ultimately lead to increased sales.
Additionally, by centrally managing lead information on Notion, information sharing and collaboration among team members can be carried out smoothly.
This will likely lead to improved efficiency and effective teamwork.
■Overview
When a page is created or updated in Notion, a notification will be sent to the specified Slack channel.
You can specify any Slack channel as the notification destination.
■Setup Instructions
・Connect Notion and Slack with Yoom. (My App Integration)
・Set up the relevant Notion database, etc., with the trigger "When a page is created or updated" in Notion.
・In Slack's "Notify Slack" operation, set the destination channel and message content based on the page information obtained from Notion.
・Once the setup is complete, when a page is created or updated in Notion, the flow bot will be activated and a notification will be sent to the corresponding Slack channel.
■Notes
・It is necessary to set up account information for integration in each app's operation.
・Please replace the Slack channel ID for the posting destination with any desired value.
■Overview
The workflow "Notify Discord when a specific status is updated in Notion" contributes to faster information sharing.
As notifications are sent to Discord simultaneously with updates on Notion, you can immediately grasp important information.
■Recommended for
■Benefits of using this template
By linking Notion and Discord, there is an advantage of quickly sharing task progress.
This allows members to respond swiftly to changes in the situation.
When a task status is updated, it is promptly notified on Discord, making team communication smoother.
Additionally, speedy sharing reduces unnecessary confirmation work, improving work efficiency.
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
Connecting Toggl with Notion can ensure smooth task management, helping you save time and increase efficiency. This powerful integration can solve the common challenges of spending too much time on task management itself, allowing you to focus on other tasks.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
