Are you struggling with time and task management? Managing both effectively can be challenging in a fast-paced work environment.
Are you a Notion Toggl user who’s tired of manually transferring your Toggl time records into Notion every time? Or do you wish you could automatically sync your Toggl tasks in Notion for smoother project management?
If so, integrating Toggl with Notion is the solution! By connecting these two powerful apps, you can reduce manual work, streamline your workflow, and effectively improve both time management and project management.
In this article, we’ll explore the powerful capabilities of Toggl Notion integration and provide step-by-step instructions on how to set it up easily.
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Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Toggl, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect Toggl and Notion to create a Flowbot that automatically syncs new Toggl time entries to a Notion database.
✔️ For Those Who Want To Try It Quickly
By using Yoom, you can easily integrate Toggl and Notion with no code. Below is a ready-made template to automatically sync new Toggl entries to a Notion database.
Click the "Try it" button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Automatically reflect new Toggl time entries in a Notion database
■Overview The "Automatically reflect new Toggl time entries in a Notion database" flow seamlessly integrates time management and data organization in a business workflow. The work time recorded in Toggl is automatically transferred to the Notion database, eliminating the need for manual data entry.
■Recommended for - Project managers who want to streamline time management with Toggl - Team leaders who centrally manage business data using Notion - Business owners who want to automate time recording and database management to save effort - IT personnel looking to optimize business workflows using Yoom
■Note - Connect Toggl and Notion, respectively, with Yoom.
By integrating Toggle with Notion, you can automatically link data between the two platforms, enabling a range of automated tasks. Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Automatically Reflect New Toggl Time Entries in Notion Database
Toggl time entries are automatically added to your Notion database, ensuring your time entries are always up to date.
Automatically reflect new Toggl time entries in a Notion database
■Overview The "Automatically reflect new Toggl time entries in a Notion database" flow seamlessly integrates time management and data organization in a business workflow. The work time recorded in Toggl is automatically transferred to the Notion database, eliminating the need for manual data entry.
■Recommended for - Project managers who want to streamline time management with Toggl - Team leaders who centrally manage business data using Notion - Business owners who want to automate time recording and database management to save effort - IT personnel looking to optimize business workflows using Yoom
■Note - Connect Toggl and Notion, respectively, with Yoom.
Automatically Update Project List in Notion When a Toggl Task is Created
You can also keep your Notion project list updated in sync with your Toggl tasks. Whenever a task is created in Toggl, it will automatically reflect in your Notion database, ensuring consistency and saving you time.
When a Toggl task is created, automatically sync with Notion to update the project list.
■Overview The flow to 'Automatically update the project list in Notion when a Toggl task is created' is a business workflow that automatically reflects tasks managed in Toggl to Notion, keeping the project list always up-to-date. This eliminates the need for manual data updates and achieves centralized information management.
■Recommended for: ・Those who manage tasks in Toggl but find it troublesome to reflect them in Notion ・Those who want to automatically update project information and share it with the entire team ・Business persons who want to streamline work by integrating multiple SaaS applications ・Administrators who want to reduce errors caused by manual data entry
■Notes ・Please connect Toggl and Notion to Yoom individually.
■Overview The "Automatically reflect new Toggl time entries in a Notion database" flow seamlessly integrates time management and data organization in a business workflow. The work time recorded in Toggl is automatically transferred to the Notion database, eliminating the need for manual data entry.
■Recommended for - Project managers who want to streamline time management with Toggl - Team leaders who centrally manage business data using Notion - Business owners who want to automate time recording and database management to save effort - IT personnel looking to optimize business workflows using Yoom
■Note - Connect Toggl and Notion, respectively, with Yoom.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
For this example, we will use the database below.
Connect Toggl
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search "Toggl" from the app list, and select it.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, follow the instructions inthis guide.
Once all the required fields are filled in, click "Add" to complete registration.
Connect Notion
Similarly, click on My Apps on the left side of the Yoom page and select "+ Add".
Search for Notion in the app list and select it.
Then log in to your Notion account.
When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allow Access".
App registration is now complete :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Automatically reflect new Toggl time entries in a Notion database
■Overview The "Automatically reflect new Toggl time entries in a Notion database" flow seamlessly integrates time management and data organization in a business workflow. The work time recorded in Toggl is automatically transferred to the Notion database, eliminating the need for manual data entry.
■Recommended for - Project managers who want to streamline time management with Toggl - Team leaders who centrally manage business data using Notion - Business owners who want to automate time recording and database management to save effort - IT personnel looking to optimize business workflows using Yoom
■Note - Connect Toggl and Notion, respectively, with Yoom.
■ Overview The 'Automatically create a task in Toggl when a task is created in Notion' workflow is a business workflow that seamlessly integrates task management and time tracking. By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■ Recommended for ・Business personnel who manage tasks in Notion and want to perform time tracking in Toggl ・Team leaders who efficiently manage multiple projects and find manual time input burdensome ・Executives aiming to improve work efficiency by automating the integration of project management and time tracking
■ Notes ・Please integrate both Notion and Toggl with Yoom. ・The branch feature is available in plans above the Mini Plan. Operations set in the flowbots will result in an error in the Free Plan, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to execute at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest execution interval varies depending on the plan.
■Overview Do you find it time-consuming to manually aggregate one day's work time recorded in Toggl every day and create it as a reflection task in Todoist? Routine tasks like these tend to be put off. By using this workflow, you can automate everything from obtaining the Toggl work time report to creating a task in Todoist on the specified schedule, smoothly helping you establish a daily reflection habit.
■Recommended for ・Those who use Toggl and Todoist and want to efficiently review their daily work ・Project managers who find manual time aggregation and task transcription burdensome ・Anyone aiming to improve productivity by automating the integration of time management and task management
■Notes ・Please integrate Yoom with both Toggl and Todoist.
■Overview The "When a card is created in Trello, create a task in Toggl" flow is a business workflow that seamlessly integrates project management and time tracking. By simply adding a new card in Trello, the information is automatically registered in Toggl as a task, eliminating manual data entry. This integration workflow powered by Yoom reduces daily workload and enables more effective project management.
■Recommended for ・Those who manage projects with Trello but find time tracking cumbersome ・Those who use Toggl and want to automate task creation ・Leaders who want to centrally manage project progress and time tracking across the team ・Members who want to improve operational efficiency and reduce manual errors ・Those who want to integrate existing SaaS apps using Yoom and optimize their workflows
■Notes ・Please connect both Trello and Toggl with Yoom.
■Summary The "Add a card to Trello when a task is registered in Toggl" flow is a business workflow that seamlessly integrates time management and project management.
■Recommended for: ・Those who want to manage time with Toggl and manage tasks with Trello simultaneously. ・Project managers who are spending time on manual data entry and information transfer. ・Team leaders using multiple tools but struggling with smooth integration. ・Managers looking to improve business efficiency by automating time tracking and task management.
■Caution ・Please integrate Toggl and Trello with Yoom respectively.
With Notion’s flexible database tools, you can integrate it with a wide range of other platforms. This allows you to automate processes, manage data more effectively, and create truly connected workflows.
■ Overview Are you manually copying the contents of customer inquiries or order emails received in Gmail into a Notion database? This task is time-consuming and prone to copy-and-paste mistakes and omissions. By using this workflow, simply receiving specific Gmail messages will prompt AI to automatically parse the content and add it to Notion, reducing the effort of consolidating information and enabling accurate data management.
■ Who we recommend this template for ・Those who manage information received in Gmail with Notion and find manual entry burdensome ・Teams that want to eliminate transcription errors from emails and improve the accuracy of data management ・Those who want to automate the initial steps of inquiry handling and task management, and focus on core work
■ Notes ・Please connect both Gmail and Notion with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The "Notify Discord on Specific Status Update in Notion" workflow contributes to accelerating information sharing. Notifications arrive on Discord simultaneously with information updates on Notion, allowing immediate awareness of important information.
■Recommended For - Those using Notion for project or task management - Teams using Notion for task management who often miss important status updates - Those who want to quickly grasp task progress and efficiently advance projects - Those using Discord as a communication tool - Regular Discord users who want to quickly check task status updates
■Cautions - Connect both Notion and Discord with Yoom. - Trigger intervals can be set to 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Branching is a feature (operation) available in Mini plans and above. In the free plan, operations set in the flow bot will result in errors, so please be careful. - Paid plans like the Mini plan offer a two-week free trial during which restricted apps and features (operations) can be used.
Connecting Toggl with Notion can ensure smooth task management, helping you save time and increase efficiency. This powerful integration can solve the common challenges of spending too much time on task management itself, allowing you to focus on other tasks.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
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