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Do you want to convert Google Meet recordings into meeting minutes using AI? And automatically save them to Notion?
As remote work becomes more common, online meetings using tools like Google Meet have become important to how teams collaborate. Thanks to the recording feature, those who couldn’t attend the meetings can still catch up later. But wouldn’t it be faster and more efficient if you can just catch up by reading the auto-generated meeting minutes? By integrating Google Meet with Notion, you can automatically view the AI-summarized meeting minutes in your Notion database.
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In this guide, you'll learn the step-by-step process of how to use Yoom to automatically transcribe, summarize, and add Google Meet meeting minutes to Notion after the meeting.
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Let's walk through how to set up a flow that automatically searches Google with Notion’s company data, summarizes results using AI, and adds the information to the Notion database.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Page.
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Connect Google Meet and Google Drive with Yoom
Search for "Google Meet" from the app list and select it.
Click "Sign in with Google."
Select the Google account to link with Yoom.
Then click “Continue”.
Check “Select All” and click “Continue”.
Now your Google Meet is connected :)
Since Google Meet and Google Drive are both part of the Google ecosystem, they can be integrated using the same procedure. Therefore, you can follow the same steps to integrate Google Drive as well.
Similarly, go to "My Apps" from the left side menu and click "+ Add".
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Let’s set up the trigger action first. Click on “When the meeting ends”.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (the frequency at which Yoom checks Google Meet for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Next, click "Get Recording Information" to set it up.
This page is already set up, so click “Next”.
Select the Meeting ID from the retrieved value of the previous step “When the meeting ends”.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Once the input is complete, test it, and if successful, save it.
Next, click "Download Audio File".
This next screen is pre-configured so click “Next”.
For the File ID, select the “Google Drive File ID” from the retrieved value of the previous action.
Once set, click “Test”.
If the test is successful, the retrieved data will be updated as below. Check if the data is correct, and hit “Save”.
⚠️ Note: The max file size that can be downloaded is 300MB. Depending on the app you’re using, files may be smaller than this limit. For more info about file size limits, see this guide.
Next, click "Transcribe Audio Data".
Select the Action based on the length of the meeting time. Then click “Next”.
Now let’s set up the required fields.
Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio.
Click "Summarize" to set it up.
Select the action that matches your needs and click “Next”.
Specify the text to summarize.
In this case, we want to summarize the transcribed data from the previous step. So select the “Analysis Result” from the retrieved value into the input box.
Then, specify the number of characters.
The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.
☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.
Once configured, click "Test". If the test is successful, a summary will be generated.
Let’s set up to add the summarized content in Notion. Click on the Notion action item.
This page is already set up, so click “Next”.
Enter the required items.
For the content, select the "Summary Result" retrieved in the previous step. By configuring it as below, you can automatically use the AI-generated summary and add it to Notion.
When you run a test, the summarized result will be updated to Notion. If the result is correctly updated, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
By integrating Google Meet with Notion, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
■Overview
This flow involves transcribing a meeting on Google Meet, translating it with DeepL, and adding it to Notion after the meeting ends.
With Yoom, you can easily integrate apps without programming, making it simple to implement this flow.
■Recommended for
■Benefits of using this template
When conducting meetings with overseas teams on Google Meet and compiling them as minutes, manual translation is time-consuming and inefficient.
Additionally, if there are unfamiliar words or content, the time spent researching can increase, potentially delaying the creation of meeting minutes.
In this flow, once a meeting on Google Meet ends, the recording information is transcribed, and the translation and addition to the Notion database are automated with DeepL.
This streamlines the entire translation process, eliminating the need for manual translation and allowing for speedy creation of meeting minutes.
By adding the transcribed content and DeepL translation results to Notion, you can efficiently perform translation error corrections and verification tasks.
■Overview
The workflow "Add the recording URL to Notion and share it after a meeting ends on Google Meet" automates the organization and sharing of information after meetings, enhancing team efficiency. When a meeting ends on Google Meet, the recording URL is automatically added to Notion and notified to specified members, allowing for smooth link sharing. This eliminates the hassle of manual information management and keeps the workflow simple.
■Recommended for
■Benefits of using this template
Since the recording URL is automatically added to Notion and shared after a meeting ends on Google Meet, it eliminates the need for manual input and notifications.
After the meeting ends, the recording link is automatically added to Notion and shared, allowing immediate access to necessary information.
Automation prevents human errors in input and notifications, ensuring smooth information transmission.
Automatically Transcribe and Translate Meeting Results and Share with Team
■Overview
The workflow "After a Google Meet meeting, transcribe and translate using DeepL, then add the results to Airtable" is recommended for those who want to streamline the recording and sharing of meeting content.
It is suitable for teams with frequent international interactions or those who wish to systematize minute-taking.
■Who should use this template
■Benefits of using this template
■Overview
The workflow "Transcribe and summarize the meeting after it ends on Google Meet and add it to Google Sheets" automatically retrieves the recording data after a Zoom meeting ends, and utilizes an AI summarization service to perform transcription and summarization. By automatically adding the results to Google Sheets, it facilitates the organization and sharing of meeting content, leading to improved work efficiency.
■Recommended for
■Benefits of using this template
Since transcription and summarization are performed and automatically added to Google Sheets after a meeting ends on Google Meet, it eliminates the hassle of manual work.
Transcribed and summarized meeting content is added to Google Sheets, allowing for quick information sharing across the team.
Automation prevents human errors in manual tasks and enhances work productivity.
Notify via Chat Tools When a Google Meet Meeting Ends
Store Recording Data and Share
■Overview
The workflow "Store recorded data in Dropbox after a Google Meet meeting ends" is an automation flow suitable for those who want to automatically organize and store meeting records.
By using this flow, you can detect data recorded in Google Meet and automatically store it in a specified Dropbox folder, thereby improving efficiency.
■Recommended for those who
■Benefits of using this template
■Overview
This flow automatically downloads and stores recorded data to Box after a Google Meet meeting ends.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, recorded files from Google Meet video conferences are automatically saved to a specified folder in Box after the meeting ends.
This eliminates the need for manual uploads or saving tasks, allowing personnel to reduce work time and focus on other tasks immediately after meetings.
Additionally, as all recorded data is saved under the same rules, centralized file management is achieved, making it easier to access necessary data.
Sync Updated Data in Notion with Other Apps
■Overview
The workflow "Add customer information to Hubspot when it is added to Notion" is a business workflow that achieves efficiency in customer management.
By automatically registering the same information in Hubspot when customer information is added to Notion, the workflow achieves automation while maintaining data consistency.
■Recommended for
■Benefits of using this template
By simply entering customer information into Notion, it is automatically reflected in Hubspot, eliminating the need for duplicate entry.
Additionally, by automating the manual data migration process, you can make effective use of your time and focus on other important tasks.
This reduces human error and improves the accuracy of information management.
It may also help prevent potential business opportunities from being lost due to input errors.
■Overview
The workflow "Add lead information to Salesforce when it is added to Notion" is a business workflow that streamlines customer management.
By adding lead information added to Notion to Salesforce, it is possible to reduce manual data entry and maintain consistency of information.
■Recommended for
■Benefits of using this template
By simply adding lead information to Notion, the data is automatically reflected in Salesforce, eliminating the need for manual entry.
Additionally, automating data synchronization across multiple platforms prevents discrepancies and duplicates, enabling accurate customer management.
This prevents errors that are likely to occur during manual entry and ensures reliable data management.
■Overview
This is a flow that adds information to a Google Spreadsheet when it is added to any Notion database.
By integrating Notion and Google Spreadsheet, newly added information is automatically stored in the Google Spreadsheet database, eliminating any gaps or omissions in information management.
Additionally, since the trigger is activated by registration or update in the Notion database, you can create advanced flows such as using creation or update dates to branch the registration and update routes and notify Google Chat using branching operations.
■Notes
・Please integrate both Notion and Google Spreadsheet with Yoom.
Share Updated Content in Notion via Chat Tools
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
When a page is created or updated in Notion, a notification will be sent to the specified Slack channel.
You can specify any Slack channel as the notification destination.
■Setup Instructions
・Connect Notion and Slack with Yoom. (My App Integration)
・Set up the relevant Notion database, etc., with the trigger "When a page is created or updated" in Notion.
・In Slack's "Notify Slack" operation, set the destination channel and message content based on the page information obtained from Notion.
・Once the setup is complete, when a page is created or updated in Notion, the flow bot will be activated and a notification will be sent to the corresponding Slack channel.
■Notes
・It is necessary to set up account information for integration in each app's operation.
・Please replace the Slack channel ID for the posting destination with any desired value.
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
Automatically Create Documents and Send Email using Notion Data
■Overview
This flow involves creating a quotation in Google Sheets using information from a Notion database and sending an email via Gmail.
By using a trigger with a Chrome extension, you can directly activate the trigger from Notion.
■Recommended for
1. Companies utilizing Notion for business
・Those who register customer and product information in the database
・Those who manage detailed quotation content
2. Companies utilizing Google Sheets for business
・Those who create templates for forms and use them in business
3. Companies using Gmail as their main communication tool
・Those who use it as a means of communication with client companies
■Benefits of using this template
Notion is a tool that allows centralized management of information by registering it in a database, enabling smooth business operations.
However, manually entering information registered in Notion every time you create and send a quotation can be time-consuming and may reduce the quality of work.
By utilizing this flow, you can automatically add Notion information to a Google Sheets template to create a quotation and send it via email.
Creating quotations by referencing Notion information prevents human errors from manual entry.
Automating the process from creating to sending quotations significantly reduces manual effort and improves business efficiency.
■Notes
・Please integrate Notion, Google Sheets, and Gmail with Yoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
■Overview
Using the workflow "When information is added in Notion, generate a PDF and send it via Gmail" can streamline document creation tasks.
Since it is created automatically, it also helps prevent human errors such as input mistakes.
■Recommended for
■Benefits of using this template
By utilizing the flow of generating a PDF and sending it via Gmail when information is added in Notion, you can gain multiple benefits.
Firstly, by automating the manual processes of PDF generation and email sending, you can reduce working time.
As a result, work efficiency improves, and productivity increases.
Next, by introducing this flow, information sharing among members can be conducted smoothly, strengthening the cooperative structure of the entire team.
Furthermore, the automated process will maintain data accuracy and reduce the risk of human error.
Automatically creating meeting minutes after a Google Meet session can save your time :) You no longer need to manually transcribe or type out notes. With Notion and Google Meet integration, the process can be handled automatically, allowing you to focus on other tasks.
Manually transcribing the audio can often lead to errors or missed details. By automating this task, you can ensure that the correct information is shared. This is useful in important decision meetings,ensuring nothing is overlooked and all details are captured reliably.
Integrating Google Meet with Notion helps minimize meeting task workload while ensuring data accuracy and consistency. Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
