🚀 Let’s Set Up a Flow to Turn Google Meet Recordings Into Minutes and Automatically Add Them to Notion

Let's walk through <span class="mark-yellow">how to set up a flow that automatically searches Google with Notion’s company data, summarizes results using AI, and adds the information to the Notion database.</span>

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to Google Meet, Google Drive, and Notion

If you don’t have a Yoom account yet, register now from this registration form!

⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial!  You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Page. 

Step 1: Register Apps in Yoom

After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".

Connect Google Meet and Google Drive with Yoom

Search for "Google Meet" from the app list and select it.

Click "Sign in with Google."

Select the Google account to link with Yoom.

Then click “Continue”.

Check “Select All” and click “Continue”.

Now your Google Meet is connected :)

Since Google Meet and Google Drive are both part of the Google ecosystem, they can be integrated using the same procedure. Therefore, you can follow the same steps to integrate Google Drive as well.

Connect Notion

Similarly, go to "My Apps" from the left side menu and click "+ Add".

⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.

Search for "Notion" from the app list and select it.

Log in with your Notion account. When the following screen appears, click "Select Pages".

Select the page(s) to grant access to the database and click "Allowing Access".

Now your Notion is connected :)

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.

The template will be copied to your "My Project".

Step 3: Set Up Google Meet App Trigger

Let’s set up the trigger action first. Click on “When the meeting ends”.

The next page is already pre-configured. You can change the title if you want.

Set your trigger interval (the frequency at which Yoom checks Google Meet for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.

Step 4: Get Recording Data

Next, click "Get Recording Information" to set it up.

This page is already set up, so click “Next”.

Select the Meeting ID from the retrieved value of the previous step “When the meeting ends”. 

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Once the input is complete, test it, and if successful, save it.

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Step 5: Download the Audio File

Next, click "Download Audio File".

This next screen is pre-configured so click “Next”.

For the File ID, select the “Google Drive File ID” from the retrieved value of the previous action.

Once set, click “Test”.

If the test is successful, the retrieved data will be updated as below. Check if the data is correct, and hit “Save”.

⚠️ Note: The max file size that can be downloaded is 300MB. Depending on the app you’re using, files may be smaller than this limit. For more info about file size limits, see this guide.

Step 6: Transcribe Audio Data

Next, click "Transcribe Audio Data".

Select the Action based on the length of the meeting time. Then click “Next”.

Now let’s set up the required fields. 

1. Specify the File Attachment Method.
   In this case, we want to use the date retrieved from Google Drive.
   So select “Use Retrieved Values” and “File Retrieved from GoogleDrive” to transcribe the audio.
2. Language
   Select the language of the audio file.
3. AI Model
   Select the AI model to use for transcription.

Once set, click “Test”.

If the test succeeds, the retrieved value will be updated with the transcribed audio. 

Step 7: Summarize

Click "Summarize" to set it up.

Select the action that matches your needs and click “Next”.

Specify the text to summarize.
In this case, we want to summarize the transcribed data from the previous step. So select the “Analysis Result” from the retrieved value into the input box. 

Then, specify the number of characters.
The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.

☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.

Once configured, click "Test". If the test is successful, a summary will be generated.

Step 8: Add Data to Notion

Let’s set up to add the summarized content in Notion. Click on the Notion action item.

This page is already set up, so click “Next”.

Enter the required items.
For the content, select the "Summary Result" retrieved in the previous step. By configuring it as below, you can automatically use the AI-generated summary and add it to Notion.

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When you run a test, the summarized result will be updated to Notion. If the result is correctly updated, click “Save”.

Step 9: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples with Google Meet and Notion

By integrating Google Meet with Notion, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

Automation Examples Using Google Meet

Automatically Transcribe and Translate Meeting Results and Share with Team 

Notify via Chat Tools When a Google Meet Meeting Ends

Store Recording Data and Share

Automation Examples Using Notion

Sync Updated Data in Notion with Other Apps

Share Updated Content in Notion via Chat Tools

Automatically Create Documents and Send Email using Notion Data

👏 Benefits of Integrating Google Meet and Notion

Benefit 1. Saving Time and Effort

Automatically creating meeting minutes after a Google Meet session can save your time :) <span class="mark-yellow">You no longer need to manually transcribe or type out notes</span>. With Notion and Google Meet integration, the process can be handled automatically, allowing you to focus on other tasks.

Benefit 2. Improved Information Accuracy

Manually transcribing the audio can often lead to errors or missed details. By automating this task, you can ensure that the correct information is shared. This is useful in important decision meetings,<span class="mark-yellow">ensuring nothing is overlooked and all details are captured reliably</span>.

📖 Summary

‍Integrating Google Meet with Notion helps minimize meeting task workload while ensuring data accuracy and consistency. Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now