Do you want to convert Google Meet recordings into meeting minutes using AI? And automatically save them to Notion?
As remote work becomes more common, online meetings using tools like Google Meet have become important to how teams collaborate. Thanks to the recording feature, those who couldn’t attend the meetings can still catch up later. But wouldn’t it be faster and more efficient if you can just catch up by reading the auto-generated meeting minutes? By integrating Google Meet with Notion, you can automatically view the AI-summarized meeting minutes in your Notion database.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Google Meet, Google Drive, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to automatically transcribe, summarize, and add Google Meet meeting minutes to Notion after the meeting.
✨ Recommended for
Those using Google Meet and Notion
Anyone who finds creating meeting minutes or transcribing meetings time-consuming
Teams who want accurate and efficient documentation of meeting content
✔️ For Those Who Want to Try It Now
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
🚀 Let’s Set Up a Flow to Turn Google Meet Recordings Into Minutes and Automatically Add Them to Notion
Let's walk through how to set up a flow that automatically searches Google with Notion’s company data, summarizes results using AI, and adds the information to the Notion database.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Google Meet, Google Drive, and Notion
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: The AI function is only available on Yoom’s certain paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Page.
Step 1: Register Apps in Yoom
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Connect Google Meet and Google Drive with Yoom
Search for "Google Meet" from the app list and select it.
Click "Sign in with Google."
Select the Google account to link with Yoom.
Then click “Continue”.
Check “Select All” and click “Continue”.
Now your Google Meet is connected :)
Since Google Meet and Google Drive are both part of the Google ecosystem, they can be integrated using the same procedure. Therefore, you can follow the same steps to integrate Google Drive as well.
Connect Notion
Similarly, go to "My Apps" from the left side menu and click "+ Add".
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Set Up Google Meet App Trigger
Let’s set up the trigger action first. Click on “When the meeting ends”.
The next page is already pre-configured. You can change the title if you want.
Set your trigger interval (the frequency at which Yoom checks Google Meet for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then click “Test”. If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Step 4: Get Recording Data
Next, click "Get Recording Information" to set it up.
This page is already set up, so click “Next”.
Select the Meeting ID from the retrieved value of the previous step “When the meeting ends”.
📚 Reference: For more details on retrieved values and how to set them up, see theguide here.
Once the input is complete, test it, and if successful, save it.
Step 5: Download the Audio File
Next, click "Download Audio File".
This next screen is pre-configured so click “Next”.
For the File ID, select the “Google Drive File ID” from the retrieved value of the previous action.
Once set, click “Test”.
If the test is successful, the retrieved data will be updated as below. Check if the data is correct, and hit “Save”.
⚠️ Note: The max file size that can be downloaded is 300MB. Depending on the app you’re using, files may be smaller than this limit. For more info about file size limits, seethis guide.
Step 6: Transcribe Audio Data
Next, click "Transcribe Audio Data".
Select the Action based on the length of the meeting time. Then click “Next”.
Now let’s set up the required fields.
Specify the File Attachment Method. In this case, we want to use the date retrieved from Google Drive. So select “UseRetrieved Values” and “File Retrieved from GoogleDrive” to transcribe the audio.
Language Select the language of the audio file.
AI Model Select the AI model to use for transcription.
Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio.
Step 7: Summarize
Click "Summarize" to set it up.
Select the action that matches your needs and click “Next”.
Specify the text to summarize. In this case, we want to summarize the transcribed data from the previous step. So select the “AnalysisResult” from the retrieved value into the input box.
Then, specify the number of characters. The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.
☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.
Once configured, click "Test". If the test is successful, a summary will be generated.
Step 8: Add Data to Notion
Let’s set up to add the summarized content in Notion. Click on the Notion action item.
This page is already set up, so click “Next”.
Enter the required items. For the content, select the "SummaryResult" retrieved in the previous step. By configuring it as below, you can automatically use the AI-generated summary and add it to Notion.
When you run a test, the summarized result will be updated to Notion. If the result is correctly updated, click “Save”.
Step 9: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
💡 Other Automation Examples with Google Meet and Notion
By integrating Google Meet with Notion, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
After the meeting ends on Google Meet, transcribe the conversation and translate it using DeepL, then add it to Notion.
■Overview This is a flow to transcribe a meeting on Google Meet, translate it with DeepL, and add it to Notion. With Yoom, you can easily achieve this flow without programming, as it allows for integration between apps.
■Recommended for ・Those who regularly hold meetings with overseas teams using Google Meet ・Those who spend a lot of time creating meeting minutes ・Those who want to improve the efficiency of translation work
■Notes ・Please integrate Google Meet, DeepL, and Notion with Yoom. ・The AI operation to transcribe OCR or audio is only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, click here.
■Overview The workflow "When a meeting ends on Google Meet, add the recording URL to Notion and share it" automates the organization and sharing of information after meetings, enhancing team efficiency. When a meeting ends on Google Meet, the recording URL is automatically added to Notion and notified to specified members, allowing for smooth link sharing. It eliminates the hassle of manual information management and keeps business workflows simple.
■Recommended for - Team members who frequently use Google Meet and spend time sharing recordings after meetings - Those who manage information on Notion and want to streamline the manual addition of meeting recording URLs - Business owners or team leaders who want to advance workflow automation and simplify link sharing tasks - Project managers who want to quickly and reliably share information after meetings - IT personnel who want to streamline operations by integrating multiple SaaS applications
■Notes - Please integrate both Google Meet and Notion with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview The workflow "After ending a meeting on Google Meet, transcribe and translate using DeepL, and add the results to Airtable" is recommended for those who want to streamline the recording and sharing of meeting content. It is suitable for teams with frequent interactions with overseas or those who want to systematize the creation of meeting minutes.
■Recommended for ・Those who frequently hold meetings using Google Meet and feel the burden of transcription and translation ・Teams that manage meeting content in Airtable and utilize it for later search and sharing ・Those involved in international projects requiring multilingual support or collaboration with external partners ・Back office personnel who want to organize and store translation results directly in a database ・Those who want to utilize content collected via Google Forms or text analysis in the future
■Notes ・Please integrate Google Meet, DeepL, and Airtable with Yoom. ・The AI operations for OCR or transcribing audio are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The workflow "Transcribe and summarize the meeting after it ends on Google Meet, and add it to Google Sheets" automatically retrieves the recording data after a Google Meet meeting ends, and uses an AI summarization service to perform transcription and summarization. By automatically adding the results to Google Sheets, it facilitates the organization and sharing of meeting content, leading to increased work efficiency.
■Recommended for ・Business professionals who frequently use Google Meet and find it cumbersome to record meeting content ・Administrators or leaders who want to efficiently summarize meeting points and share them with team members ・Those who want to automate information organization using AI summarization services ・Those who want to centrally manage meeting data in Google Sheets ・Those who want to improve work efficiency and reduce manual data entry
■Notes ・Please link both Google Meet and Google Sheets with Yoom. ・The AI operations for OCR or voice transcription are only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The "Store recording data in Dropbox after ending a meeting on Google Meet" workflow is an automation flow suitable for those who want to automatically organize and store meeting records. By using this flow, you can detect data recorded on Google Meet and automatically store it in a specified Dropbox folder, improving efficiency.
■Recommended for ・Those who regularly record Google Meet meetings and feel challenged in managing them ・Persons in companies or teams that centrally manage materials and records in Dropbox ・Those who want to smoothly store and share meeting recordings with multiple members ・Those who want to manage recording data along with Google Forms or text-based meeting notes ・Back office or management department personnel who want to leave business data accurately and in an organized manner
■Notes ・Please link both Google Meet and Dropbox with Yoom.
■Overview This flow automatically downloads recording data and stores it in Box after a meeting ends on Google Meet. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Those who host many online meetings daily on Google Meet and feel burdened by managing recording files ・Department managers or executives who need to centrally manage meeting recordings for multiple projects or teams ・Those who want to unify the storage location of meeting recordings and prevent manual saving errors ・Sales representatives who need to securely store and share records of client meetings or hearings within the team ・HR or education personnel who want to smoothly share training recording data with participants
■Notes ・Please integrate Google Meet, Google Drive, and Box with Yoom. ・The "Wait" operation is only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・The maximum file size that can be downloaded is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following link. https://intercom.help/yoom/en/articles/9413924
■Overview The "Workflow to add customer information to Hubspot when it is added to Notion" is a business workflow that enhances the efficiency of customer management. By automatically registering the same information in Hubspot when customer information is added to Notion, automation of work is achieved while maintaining data consistency.
■Recommended for ・Business owners primarily using Notion for customer management ・Sales personnel who want to automate data integration with Hubspot ・IT personnel in companies using multiple customer management tools and wishing to reduce the effort of data entry ・Marketing teams seeking to streamline workflows while maintaining customer information consistency
■Notes ・Please integrate each of Notion and Hubspot with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval differs depending on the plan.
■Summary The 'Add lead information in Notion to Salesforce as well' workflow is a business workflow that streamlines customer management. By adding lead information added to Notion to Salesforce, it is possible to reduce manual data entry and maintain consistency in information.
■Recommended for · Sales representatives who manage customer information using Notion · Business owners who want to centrally manage data from Salesforce and Notion · Team leaders who want to reduce the burden of manual data entry · Companies looking to streamline customer management and automate business processes
■Notes · Please link Yoom with both Notion and Salesforce. · The trigger activation interval can be selected from 5, 10, 15, 30, and 60 minutes. · Please note that the shortest activation interval differs depending on the plan. · 【Salesforce】is an app that can only be used in the Team Plan and Success Plan. In the case of Free Plan and Mini Plan, the operations or data connects set in the flowbot will result in an error, so please be careful. · Paid plans such as Team Plan and Success Plan offer a 2-week free trial, during which the restricted apps can be used.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that notifies Teams when information is added to any Notion database.
■Notes ・Please link Yoom with both Notion and Microsoft Teams. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview This is a flow to create a quotation in Google Sheets using Notion database information and send an email with Gmail. By using a trigger with a Chrome extension, you can directly trigger from Notion.
■Recommended for 1. Companies utilizing Notion for business ・Those who register customer information or product information in the database ・Those who manage detailed contents of quotations
2. Companies utilizing Google Sheets for business ・Those who create templates for forms and utilize them for business
3. Companies utilizing Gmail as the main communication tool ・Those who use it as a means of communication with client companies
■Notes ・Please link Notion, Google Sheets, and Gmail with Yoom. ・Please refer to the following for how to set up a trigger using a Chrome extension. https://intercom.help/yoom/ja/articles/8831921
■Overview Using the workflow "When information is added in Notion, generate a PDF and send it via Gmail" streamlines document creation tasks. Since it is created automatically, it also helps prevent human errors such as input mistakes.
■Recommended for ・Those who use Notion for information management and document creation ・Those who want to quickly share pages created in Notion as PDFs ・Teams using Notion to advance projects and seeking efficient information sharing ・Those who use Gmail as a communication tool on a daily basis ・Those who want to quickly share information and strengthen collaboration with team members
■Notes ・Please link both Notion and Gmail with Yoom.
Automatically creating meeting minutes after a Google Meet session can save your time :) You no longer need to manually transcribe or type out notes. With Notion and Google Meet integration, the process can be handled automatically, allowing you to focus on other tasks.
Benefit 2. Improved Information Accuracy
Manually transcribing the audio can often lead to errors or missed details. By automating this task, you can ensure that the correct information is shared. This is useful in important decision meetings,ensuring nothing is overlooked and all details are captured reliably.
📖 Summary
Integrating Google Meet with Notion helps minimize meeting task workload while ensuring data accuracy and consistency. Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
After being in charge of sales and CA at a human resources company for about 5 years, I have been involved in jobs such as creating job advertisements and scouting sentences at companies that hire engineers.
I'm fascinated by Yoom's revolutionary service of “automating office work.”
I would like to write so that I can send out information that can be useful to everyone, even a little bit.
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