Would you like to efficiently manage your folders by integrating Notion with Google Drive? For example, when you register a client in Notion, a folder is automatically created in Google Drive, reducing manual tasks and potentially avoiding errors. Moreover, since the entire team can centrally manage information, access to necessary materials will be smooth!
In this article, we introduce the specific benefits and integration methods of this connection and explain in detail how it can help improve work efficiency.
Recommended for
Those who utilize Notion and Google Drive
Those considering integrating Notion and Google Drive to improve work efficiency
Those managing customer-related data by integrating Notion and Google Drive
Those who want to reduce the hassle of folder creation by integrating Notion and Google Drive
For those who want to try it right away
In this article, we introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately from the template below, so please give it a try!
Create a folder in Google Drive when a client is registered in Notion.
Step 1: Register Notion and Google Drive in My Apps
(1) After logging into Yoom, select "My Apps" in the left column and click "＋Add".
(2) From the list of new connections in My Apps, click Notion.
(3) The following content will appear, click "Select Page".
(4) Check the pages you want to allow and click "Allow Access".
(5) Next, integrate Google Drive. Click Google Drive from the list of new connections in Yoom, just like in (1). (6) Click "Sign in with Google" to move to the account selection screen. Log in with your account.
This completes the registration of Notion and Google Drive in My Apps. Next, let's set up the trigger using a template!
Step 2: Setting Up App Triggers
(1) We will use the template introduced earlier. Click "Try it" on the banner below.
Create a folder in Google Drive when a client is registered in Notion.
Please click on "When a page is created or updated" in the app trigger.
(2) From the "Select integration account and action" screen in Notion, verify the account information to integrate with Notion, keep the trigger action as "When a page is created or updated," and click "Next."
(3) From the "App Trigger API Connection Settings" screen, select the trigger interval from the dropdown. ※ Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. ※ Please note that the shortest trigger interval may vary depending on the plan.
Once the selection is complete, click "Test" and then click "Save" at the bottom.
Step 3: Integrate with Google Drive
(1) Next, integrate with Google Drive. Click "Create Folder."
(2) From the "Select integration account and action" screen in Google Drive, verify the account information to integrate with Google Drive, keep the action as "Create Folder," and click "Next."
(3) From the "API Connection Settings" screen, select the folder name from the output.
You can select the folder ID from the candidates. Once the input is complete, click "Test," and if no errors occur, click "Save" at the bottom.
(4) Finally, click "Turn on the trigger."
This completes the flowbot to "Create a folder in Google Drive when a client is registered in Notion."
Create a folder in Google Drive when a client is registered in Notion.
Other Automation Examples Using Notion and Google Drive
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Notion and Google Drive. All of them can be used with simple settings, so if you find something interesting, please give it a try!
Other Automation Examples with Notion and Google Drive
You can create a record in Notion when a new file is added to Google Drive, or update the list of files in Google Drive to a Notion database every month. Furthermore, it is also possible to update the corresponding Notion record when a file is updated.
Create a record in Notion when a new file is added to Google Drive.
■Overview In this workflow, when a new file is uploaded to Google Drive, the file information is automatically summarised in Notion. This automation facilitates smooth file tracking and sharing, enhancing information sharing within the team. With Yoom, you can easily connect apps without the need for programming.
■Recommended for ・People managing large amounts of files using Google Drive ・Team leaders who want to streamline information organization or project management in Notion ・Business personnel spending time on manual file information input ・People wanting to use Notion and Google Drive integration to automate business processes
■Notes ・Google Drive and Notion need to be connected to Yoom. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval may vary depending on the plan.
■Overview This workflow allows you to update corresponding Notion records when a file is updated in Google Drive. By automating this process, you can eliminate manual data update tasks and achieve efficient and consistent information management. With Yoom, you can easily integrate applications without programming.
■Recommended for ・Teams or individuals who use Google Drive and Notion daily ・Those who frequently update files and want to automate synchronization with Notion ・Business personnel who spend time on manual data update tasks ・Project managers who want to facilitate smooth information sharing ・IT personnel interested in automating business workflows ・Executives aiming for efficient information management while maintaining data consistency
■Notes ・You need to connect Google Drive and Notion to Yoom. ・Triggers can be set at intervals of 5, 10, 15, 30, 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This workflow allows you to automatically reflect the latest file list from Google Drive into Notion, significantly reducing the hassle of manual updates. This automation sets up an environment where you can centrally manage the most up-to-date file information at all times. By using Yoom, you can easily connect apps without the need for programming.
■Recommended for ・Those who use Google Drive regularly and spend time managing files ・Team leaders or project managers who want to streamline database management in Notion ・Business people who want to automate the process of updating file lists and improve productivity ・IT professionals who are using multiple SaaS apps but feel that the integration is not going well ・Executives who want to quickly reflect the latest information in periodic report creation and file organization
■Notes ・It is necessary to link Google Drive and Notion to Yoom. ・Operations between "repeating the same process" are functions available only with the Team Plan or Success Plan. Please note that operations and data connect set in Flow Bots will result in errors under the Free Plan or Mini Plan. ・Paid plans like Team Plan or Success Plan can try a free trial for 2 weeks. During the free trial, you can use the restricted apps and functions (operations).
When an image is uploaded to Google Drive, Gemini will analyze it and notify you of its contents
Not only will this reduce the time and effort required to check images, but it will also allow you to share information quickly and respond smoothly in situations where a quick response is required.
When an image is uploaded to Google Drive, analyze it with Gemini and notify its contents in Google Chat.
■Overview The task of opening images uploaded to Google Drive each time, checking the contents, and reporting them on Microsoft Teams can be cumbersome and may lead to delays in information sharing. This is especially burdensome when dealing with multiple images. By utilizing this workflow, Gemini automatically analyzes the image content and notifies Microsoft Teams as soon as an image is added to Google Drive, streamlining manual confirmation and reporting tasks.
■Recommended for ・Those who want to quickly share the contents of images managed on Google Drive with their team ・Those who want to automate routine tasks such as image content confirmation and summarization using AI like Gemini ・Those who want to activate communication on Microsoft Teams and improve the speed of information sharing
■Notes ・Please link Yoom with Google Drive, Gemini, and Microsoft Teams. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■Overview Are you finding it cumbersome to constantly check images uploaded to Google Drive and share their contents with your team? By utilizing this workflow, you can automate the entire process where Gemini automatically analyzes the content of new images added to Google Drive and instantly notifies Chatwork of the results, eliminating the need for manual image checking and reporting.
■Recommended for ・Those responsible for regularly checking and sharing the contents of images uploaded to Google Drive ・Those who want to automate the identification of objects in images and the generation of descriptions using AI ・Anyone looking to streamline daily routine tasks and allocate more time to creative work
■Notes ・Please integrate Google Drive, Gemini, and Slack with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
This is a flow bot that notifies you when a file is uploaded to Google Drive. It is expected to facilitate a smooth transition to subsequent tasks such as approaching customers or setting up meetings.
Notify on Discord when a file is uploaded to Google Drive.
■Overview The "Store files saved in Google Drive to Dropbox as well" flow is a business workflow that automates file management between multiple cloud storage services. For teams or individuals using different platforms, double management of files and manual transfer tasks can often be a waste of time and effort. By utilizing this workflow, files saved in Google Drive are automatically copied to Dropbox, enabling smooth data sharing.
■Recommended for Those who manage files using both Google Drive and Dropbox and find manual transfer tasks cumbersome Business users who use multiple cloud storage services within a team and want to maintain data consistency IT personnel who want to automate file backups and manage data safely and efficiently
■Notes ・Please link Yoom with both Google Drive and Dropbox.
■Overview The flow 'When a record is added to Notion, create a report and store it in Box' integrates Notion and Box to automatically generate reports and save them in Box upon data entry.
■Recommended for ・Those who use Notion for data management and want to automatically create reports ・Business users who want to streamline file management with Box ・Team leaders or managers who are spending too much time creating reports manually ・IT personnel at companies looking to advance business automation
■Note ・Please integrate Yoom with Notion, Google Docs, and Box respectively. ・Branches are functions (operations) available with Mini Plan or higher. Note that operations set with the Free Plan will result in errors. ・Paid plans like the Mini Plan offer a 2-week free trial. You can use restricted apps and functions (operations) during the free trial. ・You can select the trigger interval as 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Note that the shortest trigger interval varies by plan. ・Please prepare a Google Docs template for invoices. For details, refer to the following: https://intercom.help/yoom/en/articles/8237765 ・For details on file capacity available in triggers and each operation, refer to the following: https://intercom.help/yoom/en/articles/9413924
■Overview The flow "When a record is added to Notion, create a report and store it in OneDrive" is a workflow that streamlines data management in Notion and automates report creation and storage tasks.
■Recommended for - Those who want to integrate Notion and OneDrive to improve business efficiency - Business users aiming to automate report creation - Team leaders spending too much time on data management - Those feeling burdened by manual data transfer and report creation - Company personnel considering workflow automation
■Notes - Please link Notion, Google Docs, and OneDrive with Yoom. - Branching is a feature available on the Mini Plan and above (Operation). For free plans, operations set in the flow bot will result in an error, so please be aware. - Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, restricted apps and features (Operations) can be used. - Microsoft365 (formerly Office365) has Home Plans and Business Plans (Microsoft365 Business), and authentication may fail if you are not subscribed to a Business Plan. - Triggers can be set at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Please prepare an invoice template for Google Docs. For details, please refer to the link below. https://intercom.help/yoom/en/articles/8237765 - For details on file size limits for triggers and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that notifies Teams when information is added to any Notion database.
■Notes ・Please link Yoom with both Notion and Microsoft Teams. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
By integrating Notion and Google Drive, you can achieve centralized management of client information and related documents on a single platform. When you register a client in Notion, a folder is automatically created in Google Drive, allowing you to manage folders and documents in a unified location without them being scattered. This is expected to save you the hassle of checking where each folder is located, reduce the risk of missing information, and alleviate the stress of searching. Each member can quickly access the necessary information, which may facilitate smooth business operations and improve the overall progress management of projects.
Benefit 2: Avoiding Mistakes by Reducing Manual Work
The integration of Notion and Google Drive will likely reduce the manual processes involved in folder management. This may save time spent organizing folder creation and reduce the risk of human error. When dealing with multiple clients or projects, the manual creation of folders can lead to errors and input mistakes, but automation is expected to help avoid these errors. Additionally, it can prevent issues such as duplicate folders or saving folders in incorrect locations, enabling accurate and consistent data management.
Conclusion
With the integration of Notion and Google Drive, you can automatically create folders when registering clients, potentially reducing the hassle of folder management. This is expected to improve work efficiency and reduce the risk of human error. Moreover, by eliminating the manual task of folder creation, the entire team's work can become smoother, and information should be more accessible.
The integration introduced here is likely to aid in improving work efficiency and folder management. Be sure to incorporate it into your daily operations!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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