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"It takes time to organize and summarize meeting minutes" "Information sharing isn't going smoothly"
Have you ever felt this kind of frustration?
Using Notion to compile meeting minutes is convenient, but summarizing them manually and sharing with the team can be surprisingly tedious, right?
However, many people might feel that "integrating with AI seems difficult..." or "programming might be impossible," and hesitate to take the first step.
That's when you can rely on the no-code tool, Yoom!
This article introduces a convenient way that anyone can easily use, focusing on an automated flow that efficiently summarizes and updates meeting minutes by integrating Notion with Gemini.
If you want to compile information more easily, be sure to check out the rest!
By using Yoom, you can easily integrate Notion and Gemini without any coding.
Yoom provides templates for integrating Notion and Gemini, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Notion and Gemini, you can automatically sync Notion data with Gemini!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Notion and Gemini. Registration takes only 30 seconds, so feel free to give it a try!
<span class="mark-yellow">This flow is recommended for those who feel that organizing and summarizing meeting minutes takes too much time, delaying information sharing within the team, or for those who want to reduce the time and effort spent on organizing and summarizing meeting minutes.</span>
This flow is recommended for those who want to organize information to quickly grasp key points, and for those who want to share summarized information with their team to reduce the effort of confirmation and facilitate the next actions smoothly.
This flow is recommended for those who want to prevent task omissions while progressing a project or optimize team movements by visualizing tasks.
Now, let's actually create a flow that integrates Notion and Gemini!
This time, we'll use Yoom to proceed with the integration of Notion and Gemini without any coding, so if you don't have a Yoom account yet, please register here to create an account.
[What is Yoom]
<span class="mark-yellow">This time, we will create a flow bot that organizes, summarizes, and updates meeting minutes created in Notion using Gemini!</span>
The creation process is broadly as follows:
Click "+ Add" from "My Apps" in the left menu of the Yoom screen.
Enter the name of the app you want to connect in the search box.
When you search for the Notion app, a login screen will appear.
Enter your login information.
After logging in, a screen will appear asking for permission to access Yoom.
Check the details and click "Select Page".
Check which pages you want to allow access to.
Once selected, click "Allow Access" to complete the connection!
※If you create a page after connecting with My Apps, you will need to reconnect.
When you search for the Gemini app, a new registration screen will appear.
Enter "Account Name" and "Access Token (API Key)" to complete the connection.
※You can obtain the API key here.
Next, copy the template you will use this time.
When the template is copied to "My Project", a screen like this will be displayed.
Open the copied template from "My Project" in the menu on the left side.
(※ If you proceed with the settings immediately after copying the template, opening the template is not necessary. If you interrupt the settings, open the template from "My Project"!)
Click "Launch from a specific page".
First, install the Chrome extension from here. It is recommended to pin the extension to the tab!
※ For detailed settings, please check here.
Now, you can launch the Flowbot with one click using the extension from the target page in Notion.
Once the settings are complete, enter the necessary parts.
"Title": Can be changed as needed
"Account information linked with Notion": Confirm if correct
"Action when launching from the extension": Select "Launch from a specific page"
Enter the "Sample URL of the launch page".
By the way, as a test version, we created a page like the one below, so we entered the URL of the page below.
Enter the URL of the relevant page in Notion.
※ For how to confirm the URL, please check here.
After entering, press "Test", and if successful, a confirmation screen will be displayed.
Scroll further down to see the output. It will be used in the subsequent linkage steps, so make sure to check it!
Once confirmed, click "Save".
※ For a detailed explanation of the output, please check here.
Search for "Retrieve records (ID search)"
Enter the necessary parts.
"Title": Can be changed as needed
"Account information linked with Notion": Confirm if correct
"Execution action": Select "Retrieve records (ID search)"
Next, link the database.
Enter the "Database ID" of the test page set in Step 2.
You can easily enter it by selecting from the candidates!
Enter the "conditions of the record you want to retrieve". Use the output obtained in Step 3 to enter.
This time, I will explain how to select "Page ID"!
① Click the input field to display the output
② Click "Launch from a specific page"
③ Select "Page ID"
After entering, press "Test" and confirm that the output is displayed.
Then click "Save".
Click "Generate Content".
Enter the necessary parts.
"Title": Can be changed as needed
"Account information linked with Gemini": Confirm if correct
"Action": Select "Generate Content"
First, select the "Model". The model type can be confirmed on the Gemini page.
When you click the input field, candidates will be displayed, so select the same model.
Next, enter the "Prompt". It can be set optionally, but use the output.
This time, we set the "Prompt" and "systemInstruction" with the following content.
Once the input is complete, press "Test", and if the output is obtained, click "Save".
(In practice, the generated text will be displayed next to the item.)
Click "Update records (ID search)".
Enter the necessary parts.
"Title": Can be changed as needed
"Account information linked with Notion": Confirm if correct
"Execution action": Select "Update records (ID search)"
Next, link the database. Select from the candidates as you did when selecting the "Database ID" in Step 4.
Enter the "conditions of the record you want to update". Select from the output as in Step 4.
Next, enter the "values of the record after updating".
This time, only the minutes will be updated, so use the output to enter only the minutes item.
Once the input is complete, press "Test", and if there are no problems, click "Save".
Finally, click "Turn on Trigger" to complete the automation settings.
Check if the Flowbot is activated and operating.
Thank you for your hard work on the settings!
These are the steps to link to organize and summarize minutes created in Notion with Gemini!
This time, we introduced how to link data from Notion to Gemini, but if you want to link data from Gemini to Notion, please also use the following template.
This flow is recommended for those who spend time organizing email content or often share email content within the team and want to reduce the effort of information sharing.
This flow is recommended for those who want to efficiently grasp key points, such as organizing issues from survey form results into Notion or summarizing inquiry contents from contact forms to share with team members.
In addition to integration with Notion, you can automate various tasks such as text generation, summarization, and analysis by utilizing Gemini's API.
If there is a flow that interests you, please give it a try!
You can automate the creation of new pages and the addition and updating of data, making it recommended for those who want to centrally manage data in Notion. Automatic notifications and data transmission are also possible.
It is possible to automate tasks such as text generation, summarization, image analysis, and classification. By integrating with other tools, automatic notifications are also possible, reducing the effort required for information sharing.
By automating the integration between Notion and Gemini, you can significantly reduce the burden of organizing meeting minutes and sharing information.
As introduced in this article, with Yoom, anyone can easily create integration flows without programming knowledge.
There are plenty of templates available, so even beginners can start with confidence.
If you're interested, try registering for Yoom for free and experience its ease of use.
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