"Creating reports, meeting minutes, estimates... There's a mountain of tasks to do, but manually transferring data is a huge burden..."
Have you ever felt this way? When using multiple tools, challenges often arise in the integration of information between them.
That's where the integration of Notion and Google Docs comes in handy!
By automatically linking the data accumulated in Notion to Google Docs, your work efficiency will significantly improve. With this integration, you can automate tasks such as creating monthly reports, meeting minutes, and even estimates, allowing you to proceed smoothly without hassle. Reduce manual work, save time, and create an environment where you can focus more on core tasks.
In this article, we introduce an easy way to integrate Notion and Google Docs without any coding! Be sure to check it out until the end and use it as a reference to improve your work efficiency.
For those who want to try it quickly
By using Yoom, you can easily integrate Notion and Google Docs without any coding. Yoom provides templates for integrating Notion and Google Docs, so you can start the integration immediately without any API knowledge, just by registering. If you want to try it right away, click "Try it" on the banner below to get started!
Retrieve Notion information in bulk every month and record it in Google Docs.
■Overview This workflow allows you to collect information from Notion monthly and record it in Google Docs. This automation helps eliminate the hassle of manually transferring data, supporting smooth monthly reports and data analysis. With Yoom, you can easily integrate apps without programming.
■Recommended for ・Those who want to regularly record data managed in Notion in Google Docs ・Business users spending time on manual data transcription ・Managers who want to automate regular report creation to increase work efficiency ・Those who want to improve workflows by leveraging integration between SaaS apps ・Executives or team leaders interested in automation tools using AI and RPA
■Notes ・Please integrate Notion and Google Docs with Yoom.
What You Can Do by Integrating Notion and Google Docs
By integrating the APIs of Notion and Google Docs, you can automatically sync Notion data to Google Docs! For example, you can automatically perform data synchronization like the following without manual intervention.
1. Retrieve Notion information in bulk every month and record it in Google Docs
By automating the monthly data retrieval and recording tasks, you eliminate the need to manually transfer data. This automation supports smooth monthly reporting and data analysis.
Retrieve Notion information in bulk every month and record it in Google Docs.
■Overview This workflow allows you to collect information from Notion monthly and record it in Google Docs. This automation helps eliminate the hassle of manually transferring data, supporting smooth monthly reports and data analysis. With Yoom, you can easily integrate apps without programming.
■Recommended for ・Those who want to regularly record data managed in Notion in Google Docs ・Business users spending time on manual data transcription ・Managers who want to automate regular report creation to increase work efficiency ・Those who want to improve workflows by leveraging integration between SaaS apps ・Executives or team leaders interested in automation tools using AI and RPA
■Notes ・Please integrate Notion and Google Docs with Yoom.
2. Create meeting minutes in Google Docs when meeting details are recorded in Notion
By automatically transferring the data recorded in Notion to Google Docs, the effort required to create meeting minutes is significantly reduced. With this automation, team members can allocate the time spent on creating minutes to more important tasks.
Once the meeting details are recorded in Notion, create the minutes in Google Docs.
■Overview After recording meeting notes in Notion, do you find it tedious to copy them manually to finalize meeting minutes in Google Docs? With this workflow, when meeting content is recorded in a Notion database, you can automatically create meeting minutes in Google Docs based on that information. By cutting down the time spent on routine document creation, you can increase the time available to focus on core tasks.
■Who we recommend this template for ・Those who create and manage meeting minutes with Notion and Google Docs ・Those considering streamlining post-meeting information sharing and document creation ・Those who want to automate routine document creation and focus on core work
■Notes ・Please connect both Notion and Google Docs with Yoom. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations set in the flow bot will result in an error. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
3. Create a Quotation in Google Docs Using Notion Database Information and Send via Email
This flow involves creating a quotation in Google Docs using information registered in Notion and automatically sending it via email. It is expected to prevent human errors from manual input while maintaining the accuracy of the information.
Create a quotation in Google Docs using information from the Notion database and send it via email.
■Overview This is a flow to create a quotation in Google Docs using Notion database information and send an email. By using a trigger with a Chrome extension, you can directly trigger from Notion.
■Recommended for 1. Companies utilizing Notion for business ・Those who register customer information in the database and accumulate information ・Those who register negotiation information for each business partner
2. Companies utilizing Google Docs for business ・Those who create templates for forms and utilize them for business
■Notes ・Please link Notion and Google Docs with Yoom respectively. ・Please refer to the following for how to set up a trigger using a Chrome extension. https://intercom.help/yoom/ja/articles/8831921
Let's Create a Workflow to Integrate Notion and Google Docs
Now, let's create a workflow that integrates Notion with Google Docs! This time, we'll use Yoom to proceed with the integration of Notion and Google Docs without any coding.
If you haven't used Yoom yet, please register for free here. If you're already using Yoom, let's log in!
[What is Yoom]
This time, we will create a flow bot that "collects Notion information in bulk every month and records it in Google Docs". The creation process is broadly divided into the following steps.
Integrate Notion and Google Docs with My Apps
Copy the template
Set the schedule trigger and configure each action
Set the trigger to ON and verify the operation
Retrieve Notion information in bulk every month and record it in Google Docs.
■Overview This workflow allows you to collect information from Notion monthly and record it in Google Docs. This automation helps eliminate the hassle of manually transferring data, supporting smooth monthly reports and data analysis. With Yoom, you can easily integrate apps without programming.
■Recommended for ・Those who want to regularly record data managed in Notion in Google Docs ・Business users spending time on manual data transcription ・Managers who want to automate regular report creation to increase work efficiency ・Those who want to improve workflows by leveraging integration between SaaS apps ・Executives or team leaders interested in automation tools using AI and RPA
■Notes ・Please integrate Notion and Google Docs with Yoom.
Step 1: Integrate Notion and Google Docs with My Apps
First, register the apps you will use with My Apps. Here, we will integrate Yoom with each app so that operations can be performed in Yoom.
After logging into Yoom, select "My Apps" on the left side of the screen and click "+ Add" displayed on the right side.
From the new connection list in My Apps, click on Notion. When the following screen appears, click "Select Page" in the red frame.
When the following screen appears, check the page you want to grant access to and click "Allowing Access". *If you create a page to be used in the flow after registering with My Apps, you will need to reconnect and check it. It is recommended to prepare the page to be used in the flow before registering with My Apps.
Next, register Google Docs with My Apps. Similarly, from the new connection list in My Apps, click on Google Docs. Log in to the Google account you want to integrate with Yoom and click "Continue".
If Notion and Google Docs are displayed in My Apps, the integration is complete!
Step 2: Copy the Template
Now, let's start creating the flow! There is a template available for easy setup, so let's copy it first.
Log in to Yoom and click "Try it" on the banner below.
Retrieve Notion information in bulk every month and record it in Google Docs.
■Overview This workflow allows you to collect information from Notion monthly and record it in Google Docs. This automation helps eliminate the hassle of manually transferring data, supporting smooth monthly reports and data analysis. With Yoom, you can easily integrate apps without programming.
■Recommended for ・Those who want to regularly record data managed in Notion in Google Docs ・Business users spending time on manual data transcription ・Managers who want to automate regular report creation to increase work efficiency ・Those who want to improve workflows by leveraging integration between SaaS apps ・Executives or team leaders interested in automation tools using AI and RPA
■Notes ・Please integrate Notion and Google Docs with Yoom.
When you click, the template will be copied to your Yoom management screen and displayed as follows. Press OK to proceed with the setup.
Step 3: Setting the Schedule Trigger
This is the first setup! Click on the red frame of the copied template below.
Clicking will take you to a screen like the one below. The title is set by default. Please enter the schedule settings according to the notes below the input field. This time, we have set it so that the flow bot will start at 9:00 AM on the 1st, 8th, 15th, 22nd, and 29th of each month!
Once the setup is complete, click "Save".
Step 4: Setting to Retrieve Notion Records
Next, click "Operate Database".
The title and execution action are set by default. Please check if the account information to be linked is correct.
Scroll down the screen to display the input screen for the database ID. When you click on the database ID, candidates will be displayed from the linked account, so please select from them.
Next, select and enter the conditions for the records you want to retrieve. Click on the input field and select the conditions for the records you want to retrieve. Choose "Is not empty" for the value. * You can add trigger conditions, so please add them as needed.
Test and confirm that the record information is correctly obtained as output, then save.
* About Output Output refers to the values obtained when executing "Test" during trigger or operation settings. The obtained output can be used as a value during subsequent operation settings, and it will be a fluctuating value each time the flow bot is activated. For more details, please refer to here.
* As an example, we created the following data in Notion this time.
Step 5: Setting to Generate Text
Next, please click "Generate Text".
The action selection screen is completed by default, so click "Next". * AI actions are available only for paid plans. A two-week trial is available for paid plans.
Next, the following screen will be displayed. Here, set the prompt to be used when generating text with AI. Refer to the example in the prompt input field and set it up.
For text that can be used as a fixed template each time, enter a fixed value as a template. (For example, "Project Name:" ) For parts where you want to use values that fluctuate according to the data obtained from Notion, set them using the output. (For example, "Record ID", "Minutes", etc.)
Once the setup is complete, perform a test and save it after the test is successful.
Step 6: Setting to Record in Google Docs
Once the text generation setup is complete, click "Record to Document".
Proceed to the next step to display the following screen. Check if the account information to be linked is correct. The title and execution action are set by default.
Proceed to the next step to display the following screen. Here, set up the API connection.
Enter the document ID according to the notes. For the text to be added, click on the input field to display the output, and enter it according to the input example. As before, use the template and the output obtained from the "Generate Text" action setting to set it up. * Note that the test will not succeed unless Google Docs and Yoom are linked.
Once the input is complete, click "Test" and confirm that it has been correctly added to Google Docs.
Once the information from your Notion data has been updated in the document you specified, click "Save" to complete the setup.
Thank you for your help!
Step 7: Turn on the Trigger and Check the Flow Operation
After completing the setup, the following screen will be displayed. Turn the trigger "ON" and check if the information from Notion is retrieved in bulk and recorded in Google Docs!
This was the method for "Retrieving Notion Information in Bulk Every Month and Recording It in Google Docs"!
If You Want to Link Google Docs Data to Notion
This time, we introduced how to link data from Notion to Google Docs, but if you want to link data from Google Docs to Notion, please also use the template below.
1. Retrieve Information from Google Docs Minutes Weekly and Record It in Notion
Automatically retrieve the minutes created in Google Docs during weekly meetings and organize and record them in Notion. This automation eliminates the need for manual data entry work and enables centralized information management.
Retrieve information from Google Docs meeting minutes every week and record it in Notion.
■Summary This workflow automatically retrieves the Google Docs minutes created in weekly meetings and organizes and records them in Notion. This automation eliminates the need for manual data transcription, enabling centralized information management. With Yoom, you can easily connect apps without programming.
■Recommended for - Team leaders who regularly create minutes in Google Docs - Business professionals who want to centrally manage projects and information using Notion - Those who spend time on manual minutes management and wish to improve efficiency - IT personnel who want smooth integration between Notion and Google Docs - Small business owners who want to simplify minutes sharing and searching
■Notes - Please connect Google Docs and Notion with Yoom individually.
2. Record the minutes received by email in Google Docs and also in Notion
It is possible to automatically save the minutes received by email to Google Docs and automatically sync the content to Notion as well. This automation allows for centralized management of information while reducing the effort required for managing minutes.
Record the minutes received by email in Google Docs and also in Notion.
■Overview This workflow allows you to automatically save meeting minutes from incoming emails to Google Docs and synchronize the content with Notion. This automation enables centralized management of information while reducing the hassle of managing meeting minutes. Using Yoom, you can easily connect apps without the need for programming.
■Recommended for - Business people who spend time organizing meeting minutes after meetings - Those who want to improve operational efficiency using Google Docs and Notion - Team leaders or managers who want to reduce manual data entry and advance automation - Those who want to automate business workflows using Yoom
■Precautions - Please integrate Google Docs, Notion, and Yoom accordingly.
Other Automation Examples Using Notion and Google Docs API
In addition to integration with Google Docs, it is possible to automate various tasks using Notion's API. If you find something interesting, please give it a try!
Other Useful Automation Examples Using Notion
You can automatically notify chat tools with Notion data or integrate with various other databases. Additionally, you can sync information from other databases to Notion.
Register responses from Google Forms into a Notion database.
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview Sharing information on Notion is convenient, but have you ever missed important information because you didn't notice a page update? Also, manually notifying stakeholders of each update is time-consuming. By using this workflow, you can automatically send notifications to the official LINE account when a page is created or updated in Notion, eliminating the hassle and risk of missing information sharing.
■Recommended for ・Those who want to quickly and accurately share Notion updates with stakeholders ・Those who want to automate notifications to customers or teams using the official LINE account ・Those who feel the hassle or risk of human error in manually notifying from Notion
■Notes ・Please link both Notion and the official LINE account with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Other Useful Automation Examples Using Google Docs
It is also possible to create contracts and quotations in Google Docs and send them automatically, as well as automatically add documents and meeting minutes.
Automatically transcribe Google Meet meetings and add the minutes to Google Docs.
■Overview After meetings in Google Meet, are you spending time and effort manually compiling minutes into a Google Document? When a meeting in Google Meet ends, this workflow uses AI to automatically transcribe the recorded audio data and append the summarized text to the specified Google Document. This eliminates the hassle of manual transcription and the risk of omissions, streamlining the creation of meeting minutes.
■Recommended for ・People who frequently hold meetings in Google Meet and find creating minutes in Google Documents time-consuming ・Those who manually transcribe meetings and aim to reduce time and improve accuracy ・Those who want to achieve rapid information sharing within the team and keep projects moving smoothly
■Notes ・Please connect Google Meet, Google Meet, and Google Drive with Yoom. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The minimum run interval varies by plan, so please note. ・The AI operations for OCR or transcribing audio are available only on the Team Plan and Success Plan. On the Free Plan or Mini Plan, operations configured in Flowbot will result in errors, so please note. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use the apps and AI features (operations) that are otherwise restricted. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB, so please note. ・For details on the file size that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■Overview This is a flow to create a quotation in Google Docs using Notion database information and send an email with Outlook. By using a trigger with a Chrome extension, you can directly trigger from Notion.
■Recommended for 1. Companies utilizing Notion for business ・Those who register customer information and deal-related information in the database ・Those who manage data for creating quotations
2. Companies utilizing Google Docs for business ・Those who create templates for forms and utilize them for business
3. Companies utilizing Outlook as the main communication tool ・Those who use it as a means of communication with client companies
■Notes ・Please link Notion, Google Docs, and Outlook with Yoom. ・Please refer to the following for how to set up a trigger using a Chrome extension. https://intercom.help/yoom/ja/articles/8831921 ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
How was it? By using Yoom, integrating Notion and Google Docs can be easily set up by anyone, not just engineers! Why not aim to create an environment where you can automate various tasks such as meeting minutes, reports, and estimates, allowing you to focus more on core tasks?
If you're thinking, "Can it really be set up so easily...?" or "I'm a bit curious...", please try creating a free account first. Registration is completed in 30 seconds! You can experience the automatic integration of Notion and Google Docs immediately after registration.
The flow can be customized, so please create and utilize an integration flow that suits your company's operations! Make daily tasks easier and more efficient with Yoom. Incorporate automation and experience improvements in operational efficiency.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After experiencing work as a writer in the marketing department of a company I joined as a new graduate, I engaged in work at a startup company. Utilizing the knowledge gained through experience so far, I am involved in the production of content that contributes to improving work productivity. We aim to disseminate useful and valuable information and deliver useful content to as many people as possible.
.avif)
