[Streamline Data Management Without Coding!] Enhance Folder Management with Notion and OneDrive!

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How to create a folder in OneDrive when a page is created in the Notion database

This time, we will create a flow such as "Create a folder in OneDrive when a page is created in the Notion database".
It can be created in the following two steps, so let's create it together.

1. Setting the app trigger to activate when a page is created in the Notion database
2. Setting the action to create a folder in OneDrive

Select a project from the "Project List" on the left side of the screen.
If you are creating a new project, create it with the "+" next to "Project List".
Once completed, we will create a flow, so start with "Create New" → "Create from Scratch" in the upper right corner.

Please enter "Title" and "Description" as you like.
The condition for activating the flow bot is "When a specific app event is received".
When you transition to the "Select App" screen, please select Notion.

Enter the title of the "App Trigger" as you like, and set the "Trigger Action" to "When a page is created or updated".

If the "Trigger Activation Time" is "5 minutes" → "Test" → "Test Successful", please "Save".
* Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.

Next, let's set up the action to create a folder in OneDrive.
Create it from the "+" under the Notion app trigger you just created.
When you transition to "Select Operation Type", click "Integrate with App" and select OneDrive.

Enter the title as you like, and set the "Action" to "Create Folder".

Please select "Drive ID" and "Parent Folder Item ID" from the candidates.
* The display order of the parent folder item ID candidates is displayed from the most recently updated. If the relevant folder is not displayed as a candidate, please update the folder information by changing the folder name once, etc.
"Parent Folder Name" should be the name of the parent folder specified in the parent folder item ID.
"Folder Name" should specify the name of the new folder to be created.
Once these inputs are complete, "Test" → "Test Successful" → "Save".

Make sure to turn the app trigger "ON", and all steps are complete.

Other Automation Examples Using Notion and OneDrive

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and OneDrive.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Notion and OneDrive

By using Yoom's Chrome Extension Trigger, you can create a folder in OneDrive with a single click from a Notion database.
Additionally, it is possible to set up an integration where a report is created in Google Docs and saved to OneDrive whenever a record is added to Notion.

Examples of Automation Using Notion

Notify Chat Tools When Information is Registered in Notion

Automatically notify Slack, Chatwork, etc., when information is registered in a Notion database.

Add Inquiry Details to Notion

Automatically add inquiry details sent to Google Forms or Gmail to Notion.

Register tasks recorded in Notion to the calendar

Automatically register tasks recorded in Notion to Google Calendar or Garoon Calendar.

Automation Example Using OneDrive

Automatically Upload Email Attachments to OneDrive

Automatically upload files attached to Gmail or Outlook emails to OneDrive.

Upload the file to OneDrive once the document signing is complete

Automatically upload documents that have been signed using services like CloudSign or GMO Sign to OneDrive.

Save documents approved in the workflow to OneDrive

Automatically save documents approved in applications like Jobcan Expense Management & Workflow or CollaboFlow to OneDrive.

Benefits of Integrating Notion and OneDrive

1. Streamlined Information Sharing within the Team through Centralized Management

By integrating Notion and OneDrive, you can consolidate information from different platforms, making it easier to share information within the team.

For example, when a new page is created in Notion, a corresponding folder is automatically generated in OneDrive, allowing members to easily access necessary files through Notion.
This enhances project management and document sharing efficiency, facilitating smooth operations and providing significant benefits for team-wide information sharing.

2. Automatic Folder Generation Reduces Management Burden

Every time a new page is created in Notion, a corresponding folder is automatically generated in OneDrive, eliminating the need to manually create folders.

With folders organized by project or task, members can easily access files, enabling efficient work even when handling multiple projects simultaneously.
This is particularly beneficial when collaborating with members from other departments, as a clear folder structure allows for smooth file sharing.

3. Consistent Workflow and Enhanced Data Visualization

Leveraging the integration of Notion and OneDrive ensures a consistent team workflow and promotes data visualization.

For instance, adding a OneDrive folder URL to a Notion page clarifies file storage locations for team members, reducing the risk of data loss.
Additionally, updates made in OneDrive are reflected in Notion, allowing all team members to access the latest information, simplifying project progress tracking and improving work efficiency.

Conclusion

This time, we introduced the flow of "creating a folder in OneDrive when a page is created in Notion's database."
Integrating Notion and OneDrive makes data and storage management easier.
If you frequently use Notion and OneDrive, it's recommended to integrate the apps with Yoom.
This not only enhances efficiency but also increases convenience, potentially boosting productivity even further.

Yoom offers a two-week free trial, so feel free to try it if you're interested!