When managing tasks with Notion while utilizing Toggl, do you find yourself duplicating the same tasks in both tools? Both are incredibly useful applications, but when aiming for efficient work, duplicating the same data in both tools for task management might be a bit inefficient.
To address this hassle, we introduce the API integration technique between Notion and Toggl! By integrating them, you might be able to automate the transfer of Notion data to Toggl, thus making task and time management more efficient.
This article clearly explains what can be achieved by integrating Notion and Toggl, as well as how to create a specific integration flow. Please use this article as a reference to try integrating Notion and Toggl!
For those who want to try it quickly
By utilizing the Flowbot template, you can quickly achieve integration between Notion and Toggl. If you want to try it immediately, click the banner below to get started!
Automatically create tasks in Toggl from Notion tasks
■ Overview The 'Automatically create a task in Toggl when a task is created in Notion' workflow is a business workflow that seamlessly integrates task management and time tracking. By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■ Recommended for ・Business personnel who manage tasks in Notion and want to perform time tracking in Toggl ・Team leaders who efficiently manage multiple projects and find manual time input burdensome ・Executives aiming to improve work efficiency by automating the integration of project management and time tracking
■ Notes ・Please integrate both Notion and Toggl with Yoom. ・The branch feature is available in plans above the Mini Plan. Operations set in the flowbots will result in an error in the Free Plan, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to execute at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest execution interval varies depending on the plan.
By integrating the APIs of Notion and Toggl, you can automatically sync Notion data with Toggl! For example, you can automatically perform data synchronization like the following without human intervention.
Automatically Create Notion Tasks in Toggl
This is a recommended flow if you manage tasks in Notion and want to track time in Toggl.
Automatically create tasks in Toggl from Notion tasks
■ Overview The 'Automatically create a task in Toggl when a task is created in Notion' workflow is a business workflow that seamlessly integrates task management and time tracking. By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■ Recommended for ・Business personnel who manage tasks in Notion and want to perform time tracking in Toggl ・Team leaders who efficiently manage multiple projects and find manual time input burdensome ・Executives aiming to improve work efficiency by automating the integration of project management and time tracking
■ Notes ・Please integrate both Notion and Toggl with Yoom. ・The branch feature is available in plans above the Mini Plan. Operations set in the flowbots will result in an error in the Free Plan, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to execute at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest execution interval varies depending on the plan.
Let's get started with creating a flow that integrates Notion and Toggl! We'll proceed with the integration of Notion and Toggl using Yoom without any coding, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that connects data to Toggl when a task is created in Notion! We will create it in the following steps:
Connect Notion and Toggl as My Apps
Copy the template
Set up the trigger in Notion and the operation in Toggl
Turn on the trigger and verify the operation of the integration flow
Automatically create tasks in Toggl from Notion tasks
■ Overview The 'Automatically create a task in Toggl when a task is created in Notion' workflow is a business workflow that seamlessly integrates task management and time tracking. By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■ Recommended for ・Business personnel who manage tasks in Notion and want to perform time tracking in Toggl ・Team leaders who efficiently manage multiple projects and find manual time input burdensome ・Executives aiming to improve work efficiency by automating the integration of project management and time tracking
■ Notes ・Please integrate both Notion and Toggl with Yoom. ・The branch feature is available in plans above the Mini Plan. Operations set in the flowbots will result in an error in the Free Plan, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to execute at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest execution interval varies depending on the plan.
Let's register My App to connect Notion and Toggl to Yoom. By registering My App first, you can smoothly proceed with the automation settings.
Before connecting, make sure to create a database in Notion! This will make the subsequent settings go smoothly! *In this case, we created it as shown in the image below. The assumption is to add tasks with a status of "Not Started" in Notion to Toggl.
1. Click on My App on the left side of the Yoom page screen and select "Add". Enter "Notion" in the search box at the top right and select Notion from the search results.
2. On the displayed screen, enter your email address and click "Continue".
3. On the next screen, click "Select Pages".
4. On the displayed screen, click "Allow Access".
5. Next, register Toggl with My App. As before, click on My App on the left side of the Yoom page screen and select "New Connection". Enter "Toggl" in the search box and select Toggl from the search results. On the next screen, enter the required fields and click "Add".
*For instructions on how to obtain the API Token, please refer to here.
If Notion and Toggl are displayed in My App, registration is complete.
Step 2: Copy the Template
From here, let's create the flow! Since we are using a template, open the template page below and click "Try This Template".
Automatically create tasks in Toggl from Notion tasks
■ Overview The 'Automatically create a task in Toggl when a task is created in Notion' workflow is a business workflow that seamlessly integrates task management and time tracking. By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■ Recommended for ・Business personnel who manage tasks in Notion and want to perform time tracking in Toggl ・Team leaders who efficiently manage multiple projects and find manual time input burdensome ・Executives aiming to improve work efficiency by automating the integration of project management and time tracking
■ Notes ・Please integrate both Notion and Toggl with Yoom. ・The branch feature is available in plans above the Mini Plan. Operations set in the flowbots will result in an error in the Free Plan, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to execute at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest execution interval varies depending on the plan.
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
Step 3: Setting Up Notion Trigger
1. Click "OK" on the previous screen, then click the app trigger "When a page in a specific database is created or updated" on the displayed screen. ※ This screen appears when you click "Automatically create tasks in Toggl from Notion" displayed in the Flowbot under "My Projects" on the left side of the Yoom page.
2. Enter the required fields on the displayed screen. Keep the trigger action as is and click "Next".
3. Set the details on the displayed screen. Select the "Trigger Interval". ※ You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note that the shortest trigger interval varies depending on the plan. → About Yoom Plans
4. Enter the "Database ID" according to the description below the input field.
After entering, execute "Test" and if successful, click "Save". ※ The displayed output can be used in the next settings as indicated by "This value can be used in other operations."
Step 4: Setting Up Notion Database
1. Click "Retrieve Record (ID Search)" to operate the database.
2. Enter the required fields on the displayed screen and click "Next".
Select the "Database ID" from the suggestions displayed when you click the input field or enter it according to the description below the input field.
2. Configure the detailed settings. Select the condition for the record you want to retrieve from the output displayed when you click the input field. After entering, execute "Test" and if successful, click "Save".
Step 5: Setting Up Branching
1. Click the branch "Command Operation".
※ Branching is a feature (operation) available in the Mini Plan or higher. If you are on the Free Plan, the operations set in the Flowbot will result in an error, so please be careful. A free trial of paid plans such as the Mini Plan is available for two weeks. During the free trial, you can use apps and features (operations) that are subject to restrictions.
2. Set "Retrieve Record (ID Search)" in the operation and configure the item you want to detect in the output.
The "Branch Condition" is set to determine the condition for processing the branch destination. In this case, it is set as shown in the image below, assuming that tasks with a status of "Not Started" added to Notion will be added to Toggl.
After setting, click "Save".
Step 6: Setting Up Toggl Action for the Route Matching Branch Condition
1. Click "Create Task" to integrate with the app.
2. Enter the required fields on the displayed screen and click "Next".
3. Configure the API connection settings. Select "Task Name" from the output displayed when you click the input field.
4. Select "Workspace Id" from the suggestions displayed when you click the input field.
5. Select "Project Id" from the suggestions displayed when you click the input field.
6. Select "Estimated Seconds" from the output displayed when you click the input field. After entering, execute "Test" and if successful, click "Save".
Step 7: Turn ON the Trigger Button and Verify the Integration Flow
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
If You Want to Integrate Toggl Data into Notion
This time, we introduced how to integrate data from Notion to Toggl, but if you want to integrate data from Toggl to Notion, please also use the template below.
Automatically Reflect New Toggl Time Records in Notion Database
This flow is recommended for automating Toggl time records and Notion database management to save effort.
Automatically reflect new Toggl time entries in a Notion database
■Overview The "Automatically reflect new Toggl time entries in a Notion database" flow seamlessly integrates time management and data organization in a business workflow. The work time recorded in Toggl is automatically transferred to the Notion database, eliminating the need for manual data entry.
■Recommended for - Project managers who want to streamline time management with Toggl - Team leaders who centrally manage business data using Notion - Business owners who want to automate time recording and database management to save effort - IT personnel looking to optimize business workflows using Yoom
■Note - Connect Toggl and Notion, respectively, with Yoom.
■Overview The flow to 'Automatically update the project list in Notion when a Toggl task is created' is a business workflow that automatically reflects tasks managed in Toggl to Notion, keeping the project list always up-to-date. This eliminates the need for manual data updates and achieves centralized information management.
■Recommended for: ・Those who manage tasks in Toggl but find it troublesome to reflect them in Notion ・Those who want to automatically update project information and share it with the entire team ・Business persons who want to streamline work by integrating multiple SaaS applications ・Administrators who want to reduce errors caused by manual data entry
■Notes ・Please connect Toggl and Notion to Yoom individually.
■Overview The flow 'Automatically respond to inquiry form content with Perplexity and accumulate Q&A history in Notion' is a business workflow to streamline customer inquiries. When an inquiry is received, Perplexity automatically generates a response, and the interaction is automatically recorded in Notion.
■Recommended for ・Customer support personnel who spend a lot of time handling customer inquiries ・IT personnel in companies looking to automate and streamline operations using Perplexity and Notion ・Team leaders who want to effectively manage Q&A history and enhance their knowledge base
■Notes ・Please integrate Yoom with both Perplexity and Notion.
■Overview This workflow automatically collects update information within Notion, summarizes and organizes it using ChatGPT, and notifies the specified chat tool. With this automation, you can automate daily information gathering and summarization, efficiently sharing the latest information with your team. By using Yoom, you can easily connect apps without programming.
■Who we recommend this template to: ・Those who use Notion but find it hard to track the latest information ・Team leaders who want to use ChatGPT to summarize and organize information ・Business persons who want to automate information sharing and improve work efficiency ・Project managers who wish to regularly notify members of Notion updates
■Notes: ・Please link Notion, ChatGPT, and Slack each with Yoom. ・It is necessary to create items in Notion that already include summaries. ・To execute ChatGPT (OpenAI) actions, a subscription to OpenAI's paid API plan is required. (Ensure payment is possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・ChatGPT's API usage is provided by OpenAI for a fee, and it is billed on a usage basis via tokens during API communication. Therefore, please note that if payment cannot be processed when the API is used, an error will occur.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The "Automatically post to Twitter when a specific database page is created in Notion" flow streamlines the content dissemination workflow. It allows you to maintain the frequency of information dissemination while reducing effort.
■Recommended For ・Those who manage content using Notion and wish to disseminate information on Twitter ・Freelancers or individual entrepreneurs who are spending time on manual Twitter posts ・Companies using Notion as a team, aiming for efficient information sharing ・Marketing personnel who want to automate regular updates and manage social media smoothly
■Notes ・Please connect both Notion and X (Twitter) with Yoom. ・Branches are features (operations) available with plans above the mini plan. Operations set in free plans will result in errors, so please be aware. ・Paid plans like the mini plan offer a 2-week free trial. During the trial, you can use restricted apps and features (operations). ・Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
How about integrating the time tracking tool Toggl with Todoist, in addition to Notion? It's recommended for situations where different teams use different task management tools.
Aggregate one day's worth of work time from Toggl and create it as a reflection task in Todoist.
■Overview Do you find it time-consuming to manually aggregate one day's work time recorded in Toggl every day and create it as a reflection task in Todoist? Routine tasks like these tend to be put off. By using this workflow, you can automate everything from obtaining the Toggl work time report to creating a task in Todoist on the specified schedule, smoothly helping you establish a daily reflection habit.
■Recommended for ・Those who use Toggl and Todoist and want to efficiently review their daily work ・Project managers who find manual time aggregation and task transcription burdensome ・Anyone aiming to improve productivity by automating the integration of time management and task management
■Notes ・Please integrate Yoom with both Toggl and Todoist.
By integrating Notion and Toggl, you can eliminate the need for manual task creation and editing, making time management simpler. This could lead to more efficient time tracking, allowing you to work in a more productive manner than before…!
Automation with Yoom offers the advantage of being easily set up by anyone without the need for programming, as you have seen in this demonstration.
If you are considering implementing this or want to try it out yourself, please create a free account from here. Registration is quick, allowing you to immediately experience its usability. Let's achieve a workflow that suits your company for daily work efficiency!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
.avif)
