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When managing tasks with Notion while utilizing Toggl, do you find yourself duplicating the same tasks in both tools? Both are incredibly useful applications, but when aiming for efficient work, duplicating the same data in both tools for task management might be a bit inefficient.
To address this hassle, we introduce the API integration technique between Notion and Toggl!
By integrating them, you might be able to automate the transfer of Notion data to Toggl, thus making task and time management more efficient.
This article clearly explains what can be achieved by integrating Notion and Toggl, as well as how to create a specific integration flow. Please use this article as a reference to try integrating Notion and Toggl!
By utilizing the Flowbot template, you can quickly achieve integration between Notion and Toggl. If you want to try it immediately, click the banner below to get started!
■Overview
The workflow "Automatically create tasks in Toggl from Notion" seamlessly integrates task management and time tracking.
By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■Recommended for
■Benefits of using this template
By integrating the APIs of Notion and Toggl, you can automatically sync Notion data with Toggl!
For example, you can automatically perform data synchronization like the following without human intervention.
This is a recommended flow if you manage tasks in Notion and want to track time in Toggl.
■Overview
The workflow "Automatically create tasks in Toggl from Notion" seamlessly integrates task management and time tracking.
By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■Recommended for
■Benefits of using this template
Let's get started with creating a flow that integrates Notion and Toggl!
We'll proceed with the integration of Notion and Toggl using Yoom without any coding, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that connects data to Toggl when a task is created in Notion!
We will create it in the following steps:
■Overview
The workflow "Automatically create tasks in Toggl from Notion" seamlessly integrates task management and time tracking.
By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■Recommended for
■Benefits of using this template
Let's register My App to connect Notion and Toggl to Yoom.
By registering My App first, you can smoothly proceed with the automation settings.
Before connecting, make sure to create a database in Notion!
This will make the subsequent settings go smoothly!
*In this case, we created it as shown in the image below. The assumption is to add tasks with a status of "Not Started" in Notion to Toggl.
1. Click on My App on the left side of the Yoom page screen and select "Add".
Enter "Notion" in the search box at the top right and select Notion from the search results.
2. On the displayed screen, enter your email address and click "Continue".
3. On the next screen, click "Select Pages".
4. On the displayed screen, click "Allow Access".
5. Next, register Toggl with My App.
As before, click on My App on the left side of the Yoom page screen and select "New Connection".
Enter "Toggl" in the search box and select Toggl from the search results.
On the next screen, enter the required fields and click "Add".
*For instructions on how to obtain the API Token, please refer to here.
If Notion and Toggl are displayed in My App, registration is complete.
From here, let's create the flow! Since we are using a template, open the template page below and click "Try This Template".
■Overview
The workflow "Automatically create tasks in Toggl from Notion" seamlessly integrates task management and time tracking.
By implementing this workflow, time tracking in Toggl will automatically start when a task is created.
■Recommended for
■Benefits of using this template
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
1. Click "OK" on the previous screen, then click the app trigger "When a page in a specific database is created or updated" on the displayed screen.
※ This screen appears when you click "Automatically create tasks in Toggl from Notion" displayed in the Flowbot under "My Projects" on the left side of the Yoom page.
2. Enter the required fields on the displayed screen. Keep the trigger action as is and click "Next".
3. Set the details on the displayed screen. Select the "Trigger Interval".
※ You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Note that the shortest trigger interval varies depending on the plan. → About Yoom Plans
4. Enter the "Database ID" according to the description below the input field.
After entering, execute "Test" and if successful, click "Save".
※ The displayed output can be used in the next settings as indicated by "This value can be used in other operations."
1. Click "Retrieve Record (ID Search)" to operate the database.
2. Enter the required fields on the displayed screen and click "Next".
Select the "Database ID" from the suggestions displayed when you click the input field or enter it according to the description below the input field.
2. Configure the detailed settings.
Select the condition for the record you want to retrieve from the output displayed when you click the input field.
After entering, execute "Test" and if successful, click "Save".
1. Click the branch "Command Operation".
※ Branching is a feature (operation) available in the Mini Plan or higher. If you are on the Free Plan, the operations set in the Flowbot will result in an error, so please be careful.
A free trial of paid plans such as the Mini Plan is available for two weeks. During the free trial, you can use apps and features (operations) that are subject to restrictions.
2. Set "Retrieve Record (ID Search)" in the operation and configure the item you want to detect in the output.
The "Branch Condition" is set to determine the condition for processing the branch destination. In this case, it is set as shown in the image below, assuming that tasks with a status of "Not Started" added to Notion will be added to Toggl.
After setting, click "Save".
1. Click "Create Task" to integrate with the app.
2. Enter the required fields on the displayed screen and click "Next".
3. Configure the API connection settings.
Select "Task Name" from the output displayed when you click the input field.
4. Select "Workspace Id" from the suggestions displayed when you click the input field.
5. Select "Project Id" from the suggestions displayed when you click the input field.
6. Select "Estimated Seconds" from the output displayed when you click the input field.
After entering, execute "Test" and if successful, click "Save".
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
This time, we introduced how to integrate data from Notion to Toggl, but if you want to integrate data from Toggl to Notion, please also use the template below.
This flow is recommended for automating Toggl time records and Notion database management to save effort.
■Overview
The flow of "Automatically reflecting new time entries from Toggl into a Notion database" seamlessly integrates time management and data organization into a business workflow.
Work hours recorded in Toggl are automatically transferred to a Notion database, eliminating the need for manual data entry.
■Recommended for
■Benefits of using this template
This is a business workflow that automatically reflects tasks managed in Toggl to Notion, keeping the project list always up-to-date.
■Overview
The flow "Automatically update the project list in Notion when a Toggl task is created" is a business workflow that automatically reflects tasks managed in Toggl into Notion, keeping the project list always up-to-date.
This eliminates the need for manual data updates and enables centralized information management.
■Recommended for
■Benefits of using this template
By leveraging the APIs of Notion and Toggl, various automations can be achieved!
How about the following automations, for example?
With the automation of data aggregation, addition, and updating, data management and editing should become easier than ever.
■Overview
The flow of "Automatically responding to inquiry form contents with Perplexity and accumulating Q&A history in Notion" is a business workflow that streamlines customer inquiry handling.
When an inquiry is received, Perplexity automatically generates a response, and the interaction is automatically recorded in Notion.
■Who we recommend this template for
■Benefits of using this template
■Overview
This workflow allows you to automatically collect updates within Notion, summarize and organize them using ChatGPT, and then notify a specified chat tool. This automation enables you to automate daily information gathering and summarization, efficiently sharing the latest information with your team.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that notifies Discord of new records posted in Notion.
By integrating Notion and Discord, you can stay updated and prevent any information sharing omissions without having to manually create and send messages by accessing Discord.
■Notes
・Please integrate both Notion and Discord with Yoom.
・Feel free to replace the Discord notification destination and message content with any desired values.
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
■Overview
The flow of "Posting content on X (Twitter) when the content status in Notion is changed" is a business workflow that streamlines the process of content dissemination.
It allows you to maintain the frequency of information dissemination while reducing effort.
■Recommended for
■Benefits of using this template
How about integrating the time tracking tool Toggl with Todoist, in addition to Notion?
It's recommended for situations where different teams use different task management tools.
■Overview
The workflow "Aggregate one day's work hours from Toggl and create a reflection task in Todoist" automatically aggregates daily work hours recorded in Toggl and generates reflection tasks in Todoist based on that data.
This allows for efficient daily work reflection and supports the optimization of time management.
■Recommended for
■Benefits of using this template
■Overview
The workflow "When a new task is created in Toggl, it is also registered as a task in Todoist" is an efficient business workflow utilizing Yoom.
When a new task is added in Toggl, the same task is automatically registered in Todoist as well.
■Recommended for
■Benefits of using this template
By integrating Notion and Toggl, you can eliminate the need for manual task creation and editing, making time management simpler. This could lead to more efficient time tracking, allowing you to work in a more productive manner than before…!
Automation with Yoom offers the advantage of being easily set up by anyone without the need for programming, as you have seen in this demonstration.
If you are considering implementing this or want to try it out yourself, please create a free account from here. Registration is quick, allowing you to immediately experience its usability. Let's achieve a workflow that suits your company for daily work efficiency!
