[Easy Setup] How to Automatically Connect Notion Data to Toggl

Let's Create a Notion and Toggl Integration Flow

Let's get started with creating a flow that integrates Notion and Toggl!
We'll proceed with the integration of Notion and Toggl using Yoom without any coding, so if you don't have a Yoom account yet, please issue one from this link.

[What is Yoom]

This time, we will create a flow bot that connects data to Toggl when a task is created in Notion!
We will create it in the following steps:

• Connect Notion and Toggl as My Apps
• Copy the template
• Set up the trigger in Notion and the operation in Toggl
• Turn on the trigger and verify the operation of the integration flow

Step 1: Connect Notion and Toggl with My App

Let's register My App to connect Notion and Toggl to Yoom.
By registering My App first, you can smoothly proceed with the automation settings.

Before connecting, make sure to create a database in Notion!
This will make the subsequent settings go smoothly!
*In this case, we created it as shown in the image below. The assumption is to add tasks with a status of "Not Started" in Notion to Toggl.

1. Click on My App on the left side of the Yoom page screen and select "Add".
Enter "Notion" in the search box at the top right and select Notion from the search results.

2. On the displayed screen, enter your email address and click "Continue".

3. On the next screen, click "Select Pages".

4. On the displayed screen, click "Allow Access".

5. Next, register Toggl with My App.
As before, click on My App on the left side of the Yoom page screen and select "New Connection".
Enter "Toggl" in the search box and select Toggl from the search results.
On the next screen, enter the required fields and click "Add".

*For instructions on how to obtain the API Token, please refer to here.

If Notion and Toggl are displayed in My App, registration is complete.

Step 2: Copy the Template

From here, let's create the flow! Since we are using a template, open the template page below and click "Try This Template".

The template will be automatically copied to your workspace. Please click "OK" on the next screen.

Step 3: Setting Up Notion Trigger

1. Click "OK" on the previous screen, then click the app trigger "When a page in a specific database is created or updated" on the displayed screen.
※ This screen appears when you click "Automatically create tasks in Toggl from Notion" displayed in the Flowbot under "My Projects" on the left side of the Yoom page.

2. Enter the required fields on the displayed screen. Keep the trigger action as is and click "Next".

3. Set the details on the displayed screen. Select the "Trigger Interval".
※ You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Note that the shortest trigger interval varies depending on the plan. → About Yoom Plans

4. Enter the "Database ID" according to the description below the input field.

After entering, execute "Test" and if successful, click "Save".
※ The displayed output can be used in the next settings as indicated by "This value can be used in other operations."

Step 4: Setting Up Notion Database

1. Click "Retrieve Record (ID Search)" to operate the database.

2. Enter the required fields on the displayed screen and click "Next".

Select the "Database ID" from the suggestions displayed when you click the input field or enter it according to the description below the input field.

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2. Configure the detailed settings.
Select the condition for the record you want to retrieve from the output displayed when you click the input field.
After entering, execute "Test" and if successful, click "Save".

Step 5: Setting Up Branching

1. Click the branch "Command Operation".

※ Branching is a feature (operation) available in the Mini Plan or higher. If you are on the Free Plan, the operations set in the Flowbot will result in an error, so please be careful.
A free trial of paid plans such as the Mini Plan is available for two weeks. During the free trial, you can use apps and features (operations) that are subject to restrictions.

2. Set "Retrieve Record (ID Search)" in the operation and configure the item you want to detect in the output.

The "Branch Condition" is set to determine the condition for processing the branch destination. In this case, it is set as shown in the image below, assuming that tasks with a status of "Not Started" added to Notion will be added to Toggl.

After setting, click "Save".‍

Step 6: Setting Up Toggl Action for the Route Matching Branch Condition

1. Click "Create Task" to integrate with the app.

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2. Enter the required fields on the displayed screen and click "Next".

3. Configure the API connection settings.
Select "Task Name" from the output displayed when you click the input field.

4. Select "Workspace Id" from the suggestions displayed when you click the input field.

5. Select "Project Id" from the suggestions displayed when you click the input field.

6. Select "Estimated Seconds" from the output displayed when you click the input field.
After entering, execute "Test" and if successful, click "Save".

Step 7: Turn ON the Trigger Button and Verify the Integration Flow

Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.

If You Want to Integrate Toggl Data into Notion 

This time, we introduced how to integrate data from Notion to Toggl, but if you want to integrate data from Toggl to Notion, please also use the template below.

Automatically Reflect New Toggl Time Records in Notion Database

This flow is recommended for automating Toggl time records and Notion database management to save effort.

Automatically Update Project List in Notion When a Toggl Task is Created

This is a business workflow that automatically reflects tasks managed in Toggl to Notion, keeping the project list always up-to-date.

Other Automation Examples Using Notion and Toggl APIs

By leveraging the APIs of Notion and Toggl, various automations can be achieved!
How about the following automations, for example?

Automation Examples Using Notion

With the automation of data aggregation, addition, and updating, data management and editing should become easier than ever.

Automation Example Using Toggl

How about integrating the time tracking tool Toggl with Todoist, in addition to Notion?
It's recommended for situations where different teams use different task management tools.

In Conclusion

By integrating Notion and Toggl, you can eliminate the need for manual task creation and editing, making time management simpler. This could lead to more efficient time tracking, allowing you to work in a more productive manner than before…!

Automation with Yoom offers the advantage of being easily set up by anyone without the need for programming, as you have seen in this demonstration.‍

If you are considering implementing this or want to try it out yourself, please create a free account from here. Registration is quick, allowing you to immediately experience its usability. Let's achieve a workflow that suits your company for daily work efficiency!