By integrating Backlog with Google Calendar, you can prevent overlooking tasks!

Backlog is a tool designed to support project management and team collaboration. It is widely used by engineers, designers, salespeople, and back-office staff.
What benefits can be gained by integrating such a support tool with Google Calendar?

Benefits and Automation Examples of Integrating Backlog with Google Calendar

Benefit 1: Easier Task Planning!

By integrating Backlog with Google Calendar, you can visualize tasks and schedules!
For example, when you register a task in Backlog, the deadline is automatically added to Google Calendar.
This helps prevent overlooking tasks and makes it easier to manage work pacing and prioritize tasks.
It seems like it could also be useful for managing student assignments!

Benefit 2: Easier Understanding of Team Status!

By integrating Backlog with Google Calendar, you can also keep track of team members' tasks!
For example, you can check tasks and schedules registered by members in Google Calendar through Backlog, adjust meeting schedules, and add comments for reporting.
This allows for quick decision-making on meeting schedules!

Benefit 3: Smooth Communication with External Parties!

Communicating with clients and external parties via phone or email can take a long time to get a response, right?
By integrating Backlog with Google Calendar, you can share schedules not only within the company but also with external parties!
For example, sharing tasks and schedules with contractors makes it easier to understand deadlines and progress.
This saves the hassle of making phone calls or sending emails!

Let's Create a Workflow for Integrating Backlog with Google Calendar!

Now, let's introduce the actual method for integrating Backlog with Google Calendar.
This time, we will use the following template: "When a task is registered in Backlog, register the task's deadline in Google Calendar."

Before Getting Started

First, if you do not have a Yoom account, please create one from the Yoom account creation page. You can start immediately!
Also, please check Getting Started with Yoom for basic operations of Yoom.

Step 1: Connect Backlog and Google Calendar to My Apps!

(1) After logging into Yoom, select "My Apps" from the left column and choose "+ New Connection".

(2) Click on Backlog from the list of new connections in My Apps.
(3) A page to enter the domain will be displayed, so enter it and click Add.
(4) You will be taken to a screen like the one below, click "Allow".
If you encounter issues with Backlog app integration, please refer to this.
Points to Check When Failing Backlog App Integration | Yoom Help Center (intercom.help)

(5) Next, register Google Calendar. Click on Google Calendar from the list of new connections in Yoom, just like in (1).
(6) Click "Sign in with Google".
(7) Select the account you want to connect and click "Next".
(8) Choose the access range for Google Calendar and click "Continue" at the bottom right. This completes the integration with My Apps!

Step 2: Set the Trigger!

This time, we will use the provided template.
(1) Click on "When a new task is added" in the app trigger.

(2) If there are no errors in the account information linked with Backlog, click "Next".
(3) The API connection settings screen for the app trigger will appear, so enter the trigger start time and database ID, then click "Test".
If there are no errors, click "Save" at the bottom.
* Trigger start intervals can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
* The selectable start intervals may vary depending on the plan.

Step 3: Set the Action!

(1) Next, click on "Convert the task deadline to 'YYYY-MM-DD' format".
(2) Enter the operation condition settings and click "Test". If there are no errors, click "Save".
(3) Finally, click "Create Schedule".
(4) If there are no errors in the account information linked with Google Calendar, click "Next".
(5) Enter the required fields in the API connection settings and click "Test". If there are no errors, click "Save".
(6) Finally, turn on the email trigger. This completes the setup!

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[Advanced] Integration Flow of Backlog and Google Calendar

In addition to the flow introduced this time, it is possible to further improve work efficiency by integrating Backlog and Google Calendar with other apps.
For those who frequently use HubSpot, you can integrate it with Google Calendar to "create an event in Google Calendar at a specified schedule and create a note in HubSpot"!
This helps prevent schedule omissions, making it highly recommended for those managing schedules within the company!

Additionally, you can integrate Chatwork with Google Calendar to "read Chatwork notifications and register events in Google Calendar"!
This allows you to automatically add events to Google Calendar, making schedule management easier.

Additionally, for those who frequently use Google Chat, how about integrating with Backlog to create a flow that "adds a task to Backlog and notifies Google Chat when there is a response to the form"?
Without having to manually check the responses, information is automatically added to both Backlog and Google Chat, making information management easier!

In relation to this, you can also integrate Backlog with Box to "create a folder in Box whenever a task is added to Backlog"!
If you manage folders in Box for each task, you can save the effort of creating a folder each time.

Finally, you can also use Backlog and Zoom integration to "transcribe and summarize meetings after they end on Zoom and add them to Backlog"!
By automating the transcription and summarization of meetings, you can quickly grasp the meeting content from Backlog!

Summary

This time, we introduced the integration of Backlog and Google Calendar. Recently, telework has become more common, hasn't it?
It's very challenging to understand the status of each team...

However, by using Yoom to integrate Backlog and Google Calendar, you can understand the situation of others and work accordingly, which seems to improve teamwork!
Yoom allows integration with various apps! Moreover, it can be easily integrated without any code. Additionally, its user-friendly design ensures that even beginners can use it with confidence.

There is also a two-week trial plan, so let's integrate with various apps and continuously improve work efficiency!