Integrate Slack with Google Forms to reduce the hassle of confirmations!

Introduction

While many people keep Slack open on their desktops at all times, Google Forms is something that most of us open only when needed. Switching screens to open Google Forms may seem like a small inconvenience, but over time, it can add up and become a burden.

Wouldn’t it be convenient if you could check all the necessary information on Slack every time a new response comes in via Google Forms?
In this article, we’ll introduce a flow that notifies you on a Slack channel whenever a new response is submitted to Google Forms, along with the response details. The best part is that you can do this without any coding, so you can start saving time and effort while boosting your work efficiency starting today!

Recommended for:

Those who want to receive Slack notifications when a response is submitted to Google Forms.
Those who want to check Google Forms responses directly on Slack.
Those looking to integrate Google Forms and Slack for better work efficiency.
Those who want to try it out right away.

This article introduces how to use the no-code tool "Yoom" for the integration.
No complicated settings or operations are needed, making it simple for non-engineers to implement.
You can even get started right away with the template provided below, so feel free to give it a try!

[What is Yoom]

How to Notify Slack When a Google Form Response is Submitted

Let's create a flow using Yoom to notify any Slack channel when a response is submitted in Google Forms.

Before You Start

If you don't have a Yoom account, please create one from the Yoom account creation page. It takes just 30 seconds to get started!

Step 1: My App Integration

To create a flow in Yoom, you need to integrate your Slack account with Yoom and your Google Forms account with Yoom.

1. Integrate Slack with Yoom

First, integrate Slack with Yoom. Click "App Integration" on the left tab and select Slack.

You will be asked for access permissions. Select the channel you want to notify from "Where should Yoom post?" and click "Allow" to complete the integration.

2. Integrate Google Forms with Yoom

Next, integrate Google Forms with Yoom. Click "App Integration" on the left tab and select Google Forms.

You will be redirected to the Google Forms permission settings page. Click "Sign in with Google".

In the account selection screen, select the account you want to integrate.

Click "Allow" to complete the My App integration.

2. Set a Trigger to Activate When a Google Form is Answered

Now, let's create a flow that notifies a designated Slack channel when a response is submitted through a Google Form.

Select the project where you want to create the flow, and start creating the flow by clicking "Create New" → "Create from Scratch" in the top right corner.

You can set the flow title and description freely, so please set a clear title.

Also, for the condition to activate the flow bot, click "Trigger from an app event" and select Google Form.

For the trigger action, select "When a response is submitted to the form" and set the trigger activation interval and form ID.

Set the trigger activation interval to the shortest, 5 minutes.

The form ID can be obtained from the Google Form URL you want to notify. The part "●●●●●●" in "https://docs.google.com/forms/d/●●●●●●/edit" is the form ID.

Once the settings are complete, click "Test" below the form ID field.

If the "Test Successful" message appears, the trigger setup is complete.

Note that the trigger activation interval can be set to 5, 10, 15, 30, or 60 minutes. The shortest activation interval varies depending on the plan, so please be aware.
Additionally, for methods to obtain response content other than existing items with the Google Form trigger, please refer to How to Obtain Response Content with Google Form Trigger.

3. Set an Action to Notify Slack

Next, set up an action to notify Slack about the submission of a response to the Google Form and its content.

From the "+" button below the app trigger, select the operation type "Integrate with App" and connect with Slack.

Once connected with Slack, select the action "Send a message to a channel" and set the Slack channel you want to notify and the message content.

The message content can be dynamically set using Output.

※ For methods to convert messages to bold or add code blocks, please refer to Convenient Formatting for Slack.

※ For methods to send messages with mentions, please refer to How to Send Messages with Mentions in Slack.

Click the test button below the message field, and if the test is successful, the setup is complete.

4. Turn on the Flow

Finally, turn on the app trigger to complete the setup.

While it is on, notifications will be automatically sent to the designated Slack channel whenever a response is submitted through the Google Form.

Other Automation Examples Using Slack and Google Forms

In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Slack and Google Forms.

If there's anything that piques your interest, please feel free to try it out!

‍Automation Examples Integrating Slack and Google Forms

It is possible to set up integrations that notify Slack only when a specific option is selected in Google Forms, or send PDF documents attached to Google Forms to Slack.
Additionally, you can convert the responses from Google Forms into a PDF and post it on Slack.

Example of Automation Using Slack

Notify Slack When Information is Registered in the Database

Automatically notify Slack when information is added to Google Sheets, Salesforce, etc.

Notify Slack when a task is completed in the project management app

Automatically notify Slack when a task is completed in Asana, Trello, etc.

Notify Slack when a request is approved in the workflow

Automatically notify Slack when a request is approved in systems like Notion, Dropbox.

Example of Automation Using Google Forms

Generate Documents from Google Form Content and Save to Cloud Storage

Automatically generate documents in Google Docs or Google Sheets from Google Form content and save them to OneDrive or similar services.

Register the content submitted via Google Forms to a task tool

Automatically register the content submitted via Google Forms as a task in tools like Trello or Asana.

Add content submitted via Google Forms to other apps

Automatically add content submitted via Google Forms to Google Sheets, HubSpot, and more.

Improve Productivity by Integrating Slack and Google Forms

By integrating Slack with Google Forms, you can gather notifications and information from less frequently used tools into Slack, allowing you to check necessary information directly within Slack. By automating with multiple tools in this way, you can save time and effort on minor tasks, promoting efficiency and productivity for the entire team.

There are also other automation flows for Slack and Google Forms, so please give them a try.