How to Integrate Shopify with Discord to Automatically Notify New Order Information on Discord

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Shopify is a convenient platform that allows even beginners to easily run an online shop. "Wouldn't it be convenient if you could receive notifications on your main chat tool as soon as an order is placed?" Have you ever felt this way? To solve this issue, we have developed a flow bot template that integrates with Discord for automatic notifications. In this article, we will introduce the specific benefits and usage methods of this flow bot. It can be set up without programming, so even those who are not tech-savvy can easily implement it. Please read to the end.

Recommended for

The flow bot we introduce this time is perfect for the following people.

Those who want to share Shopify order information in a timely manner and respond smoothly as a team.
Those who want to accurately grasp shipping destinations and product information to streamline shipping preparations.
Those who want to start automation easily without programming knowledge.
Those who use Shopify and Discord and want to integrate them to improve business efficiency.

Three Benefits and Specific Use Cases of Automatically Notifying Discord When an Order Occurs on Shopify

We will explain this convenient system from the perspectives of operation managers, logistics and delivery teams, and e-commerce site administrators.

1. A System for Smoothly Sharing Order Information

When a new order occurs on Shopify, it is notified in real-time on Discord. This allows order information to be immediately shared with the team.
Operation managers can use the notification content to smoothly instruct staff. When operated by multiple people, it becomes easier to instantly determine who is responsible for which task, and it is expected that role-sharing for inventory checks and delivery arrangements will proceed smoothly.

2. Notification of Detailed Information Supporting Shipping Preparations

Since you can check the details of ordered products and shipping destination information through notifications, the accuracy of shipping preparations improves.
In the logistics and delivery team, it becomes possible to pick and pack products while checking the order content and shipping destination information delivered by notifications. As detailed information for each order reaches you, the risk of mistaking products or shipping destinations decreases, and as a result, accuracy is likely to be maintained.

3. An Environment to Focus on Operations by Reducing Manual Work

Manual transcription of order information is no longer necessary, reducing the burden on staff.
E-commerce site administrators can reduce the time spent on tasks such as sharing order information and manual transcription by utilizing automatic notifications. As a result, it may lead to securing time to focus on important tasks of operations such as adding products and planning promotions. This is expected to improve the quality of customer service and sales activities.

From here, we will explain how to set up the automation of "notifying Discord when an order occurs on Shopify" using Yoom's flow bot template.

[About Yoom]

Integration Process

Register My App to Yoom (Shopify and Discord)
Copy the template
Set app triggers and integrate apps
Turn on the trigger button and verify the integration operation

※Guidance

The trigger activation interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest activation interval you can choose varies depending on your plan.
Shopify usage is limited to Team Plan or Success Plan. Please note that operations of flow bots and data connect set in Free Plan or Mini Plan will result in errors.
Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During this period, you can try apps that are usually restricted.

How to Create an Integration Flow for Shopify and Discord

Things to Prepare in Advance

Here is a list of items needed during the integration process.

Shopify

API Key
API Secret Key
Subdomain

Please refer to the help for how to obtain each value.
＞Help: How to Register My App in Shopify

Discord

Discord account information (Discord screen operation is required)
Access Token (Obtain Bot Token)
- ＞Help: How to Integrate My App with Discord Bot
Channel ID to send notifications

Step 1: Setting Up My App Integration

Here, we will configure the settings to register the app information to be integrated into Yoom. Log in to Yoom's workspace and click ＋New Connection within the My Apps screen.

A list of apps that can be connected to Yoom will be displayed. Select the app to be connected from the search window and proceed with registering My App.

Shopify

Search for "Shopify" and click on the app name that appears. Enter the strings you have obtained when this screen is displayed.

＞Help: How to Register My App in Shopify

Enter the values in each field and click the Add button to complete the registration of My App.

Discord

Enter "Discord" in the search window and click on the app name that appears. A screen for entering the values required for integration will pop up.

Account Name
- Please enter any name.
Access Token
- Enter the Bot Token.

＞Yoom Help: How to Integrate My App with Discord Bot

Enter the access token and click the Add button to complete the registration of My App in Discord.

Step 2: Copy Yoom's Flow Bot Template to My Project

Click on this banner.

The template will be copied to My Project. You can access My Project from the left menu bar.

Step 3: App Trigger "When an Order is Placed"

Next, click on the first step of the template.

In this step, you will configure the settings to retrieve order information from Shopify.

(1/2) Select Linked Account and Action

This section is pre-configured.

Title of the App Trigger
App
Account information linked with Shopify
Trigger Action

→ Click Next.

(2/2) API Detailed Settings for App Trigger

Trigger Interval
- You can select from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *The shortest trigger interval varies depending on your plan.

Subdomain
- Retrieve the value from the store URL.

→ Click Test. → Success. The following order information can be retrieved in the output. (There are many items in the list, so it will be long)

→ Click Save.

Step 4: Integrate with App "Send Message to Chat"

Next, click on the fourth step of the template.

In this step, you will create a template message to notify Discord.

(1/2) Select Linked Account and Action

This section is pre-configured.

Title of the App Trigger
App
Account information linked with Discord
Trigger Action

→ Click Next.

(2/2) API Connection Settings

Channel ID
- Click the edit field to pick up the linked room. Selecting the relevant channel will quote the ID.
- Alternatively, the channel ID is also displayed at the bottom of the menu that appears when you right-click the gear icon in the channel list.

‍

Message Content

Create a template message. Click the edit field to open a dropdown, and the output such as order information will be displayed from the "When an Order is Placed" tab. Clicking the necessary item will embed the quote code in the edit field.
Entering the item name before the quote code will make it easier to understand during notification.

‍

→ Click Test. → Success.

→ Click Save. This concludes this step.

Step 5: Turn ON the App Trigger

Once all steps are configured, a complete screen will be displayed.

Turn ON the Trigger to activate the flow bot. You can toggle it with the switch at the top left of the template.

<span class="mark-yellow">You have successfully set up the flow bot without any programming.</span> Here is the template used in this process.

Make the Most of It! 3 Ways to Automate with Shopify

Shopify can automate tasks not only with Discord notifications but also by integrating with other apps.

1. Automatically Sync Product Information from BASE to Shopify

When you register a product on BASE, it is automatically reflected on Shopify as well. This reduces manual work and helps maintain information consistency while easing management efforts.

2. Register Notion Product Information in Shopify

Automatically register the product information entered in Notion to Shopify. This simplifies information synchronization and reduces manual work, thereby improving operational efficiency.

3. Automatically Add Shopify Orders to Notion

Automatically add Shopify order data to Notion. This eliminates the need for manual entry and prevents input errors, ensuring smooth data transfer.

Summary

By automatically notifying order information from Shopify to Discord, information sharing can be done in real-time. The notification content is detailed and accurate, allowing each team to customize the output to obtain the necessary information.

<span class="mark-yellow">The flow bot template can be set up without programming, making it easy for those new to app integration to proceed with confidence.</span> Please start the implementation from the link below.

See you again soon!