How to integrate Shopify with Google Chat to receive notifications in Google Chat when an order is placed in Shopify

Step 1: Integrate Shopify and Google Chat with My Apps

Before setting up the flow bot, let's first integrate Yoom with the app.

1. Register My App in Shopify

Once logged into Yoom's workspace, select My Apps and click on New Connection.

Select Shopify from the list of My Apps.

Enter the API Key, API Secret, and Subdomain.
For detailed instructions on registering My App in Shopify, please check here.

You have now registered My App in Shopify.

2. Register My App in Google Chat

Follow the same steps as before, select My Apps, and click on New Connection.

Select Google Chat (OAuth) from the list of My Apps.

Click on "Sign in with Google".

Enter the Client ID and Client Secret.
For detailed instructions on registering My App in Google Chat, please check here.
Integration with Google Chat is only available in Google Workspace.
For more details, please check here.

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You have now registered My App in Google Chat.

Step 2: Copy the Template

Next, let's copy the template.

Click on the banner just below.
↓Here

After clicking, when you move to Yoom's template site, click "Try this template".

Once it shows that the template has been copied, click "OK".

With this, the template has been copied.

Step 3: Set up Shopify Trigger

Next, let's set up the flow bot.
Click on the "When an order is placed" of the template you just copied.‍

Note: Shopify is an app available on some paid plans.
Paid plans come with a 2-week free trial, during which you can use apps that are otherwise restricted.

1. Select Linked Account and Action

The title is pre-entered but can be changed.
Check the account information linked with Shopify.
Select the trigger action "When an order is placed".
Once set, click "Next".

2. API Connection Settings for App Trigger

Select the trigger activation interval.
The available activation intervals vary depending on the subscription plan.
Enter the subdomain.
After setting, execute the event that triggers (when an order is placed) and click test.

Once you have obtained the output from Shopify, save it.

Step 4: Set up Google Chat Action

This is the final setup step.
Click "Notify Google Chat".

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1. Select Linked Account and Action

The title can be changed.
Check the account information linked with Google Chat.
Select the action "Send message to space".
After setting, click "Next".

2. API Connection Settings

Set the space ID, key, and token.

Create the message using Shopify's output as shown in the attached image.
Once everything is set, run the test and if you can notify Google Chat, save it.

After saving, if it shows that the setup is complete, turn "Trigger ON" and perform a functionality check.

With this, the flow bot setup is complete.

To Automate More

Yoom offers many useful features beyond the automation we've introduced.
These can further improve your work efficiency, so be sure to give them a try.

Example 1: Integrating with a Database

How about trying to integrate with a database app?
Here, we've integrated with Google Sheets, but it's also possible to connect with Microsoft Excel and others.
This will make it easier to share information both within and outside your team and allow you to centrally manage Shopify information.

Example 2: Receiving Workflow Completion Notifications

Click the ellipsis in the upper right corner of the template creation page and turn on workflow completion notifications.
This way, you'll receive an email notification when the flow bot is activated.
It's very convenient because it notifies you that it has operated correctly without having to open Yoom.

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Other Automation Examples Using Shopify

Yoom offers a variety of templates.
Here are three examples of automation using Shopify.

1. A template that sends coupon information via Gmail when an order for a specific product is placed on Shopify.

You can automate the task of sending coupons manually.
This will reduce the hassle of administrative tasks and save time, allowing you to focus on other important tasks.

2. This template updates Shopify product information when Notion product information is updated.

When updating information manually, input errors or omissions may occur.
By using this template, you can prevent human errors.
With reduced mistakes, it is expected that you can proceed with tasks based on accurate information.

3. This is a template for updating Shopify customer information when a row is updated in Google Sheets.

By integrating Google Sheets and Shopify, you can maintain consistency between both tools.
In the case of manual updates, discrepancies may occur, and the data might not be up-to-date.
Utilizing this template seems to enable highly accurate information management.

Benefits and Examples of Integrating Shopify with Google Chat

Benefit 1: Prevent Human Errors

By automatically notifying Google Chat of Shopify order information, you can reduce notification errors and omissions.
For example, let's say you are running an e-commerce site using Shopify and Google Chat.
If you notify manually, there is a risk of "notification errors in order quantity" or "forgetting to notify."
Integrating Shopify with Google Chat can help prevent human errors.
Additionally, by automatically notifying the chat tool you always use, you can prevent information from being overlooked.
This allows you to confirm highly accurate order information, enabling you to carry out order tasks quickly.

Benefit 2: Automate Notification Tasks

Since you can automatically notify Google Chat, it seems possible to reduce manual tasks.
For example, let's say the product management department is manually notifying Google Chat of order information from Shopify.
If you manually notify during busy periods when the number of orders increases, the burden of clerical work may increase, and operations may become strained.
Integrating Shopify with Google Chat can save time and effort.
This allows you to shorten the time spent on notifications and proceed with tasks smoothly.

Benefit 3: Share the Latest Order Information

Since you can automatically notify Google Chat as soon as there is an order on Shopify, the team can always grasp the latest information.
For example, let's say you are running an e-commerce site with remote work.
Even when working from different locations, you can notify the chat tool you usually use, making it easier to share information.
Additionally, since you can immediately check the latest order information, you can reduce risks such as stockouts and expect efficient inventory management.
This creates an environment where order management can be carried out smoothly, potentially leading to improved productivity.

Conclusion

Integrating Shopify with Google Chat allows you to automate notification tasks and is expected to prevent human errors.
Since the team can always check the latest order information, it seems possible to handle orders smoothly.
We introduced the steps for app integration and creating flow bots using Yoom.
By registering your app, you can freely customize and create flow bots that can be automated, allowing you to operate without programming knowledge.
Why not take this opportunity to integrate Shopify with Google Chat and try automatically notifying order information?