How to Add an Order to Notion When It Occurs on Shopify

1. Open the banner and click on "View Details"
2. Click on "Try this template" on the migrated page
3. Register for Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.

Step 2: Set up app triggers in Shopify

Please click on the first flow "When a new order occurs".
On the first page, the account information of the Shopify linked with My App is reflected.

If you are operating multiple e-commerce sites, you may want to change the title.
It is convenient to make it easy to understand when checking later.

Since the trigger action cannot be changed, proceed to the next step after confirming the account information.
On the next page, set the trigger interval.

Choose how often to check for order occurrences in Shopify.
Note that the trigger activation interval may not be selectable depending on the plan. A shorter setting is generally recommended.

Once you have entered the subdomain, click "Test" to obtain the output.

This output will be used in the next Notion setup, so make sure the items used in Shopify are correctly obtained.
If there are no issues, click "Save" to complete the app trigger setup.

Step 3: Set up record addition in Notion

Next, click "Add Record".
As with Shopify, the account information is reflected on the first page.

Below that, there is a field to specify the Notion database ID, so create and select the database ID where you want to add product information in advance.
Once you have entered the information, click "Next" to verify that it is correctly linked with the database.

If the linkage does not work well, please refer to the following link.

Common errors and verification methods regarding each ID in Notion

Next, enter the details of the information to be updated in Notion.

Select the applicable items for the output obtained in the Shopify settings.
Click "Test" and if the information is reflected in Notion, it is successful.

Click "Save" to complete all settings.
Finally, turn on the trigger and run the flow.

Now, when an order occurs in Shopify, that information will be automatically added to Notion.

Flow bot template used this time
Add to Notion when an order occurs in Shopify

Other Automation Examples Using Shopify and Notion

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Shopify and Notion.

If there's anything that catches your interest, please give it a try!

‍‍Automation Examples Integrating Shopify and Notion

It is possible to create an integration where product information registered or updated in Notion is reflected in Shopify.
Additionally, when product information is added in Notion, it can be translated using DeepL and reflected in Shopify.

Examples of Automation Using Shopify

Notify Chat Tools When an Order is Placed on Shopify

Automatically notify tools like Slack or Discord when an order is placed on Shopify.

Register product information on Shopify based on form data

Automatically register product information on Shopify based on data from Google Forms, HubSpot forms, etc.

Send Coupon Information via Email When a Specific Product is Ordered on Shopify

Automatically send coupon information via Gmail or Outlook when an order for a specific product is placed on Shopify.

Examples of Automation Using Notion

Add Meeting Transcription Data to Notion After a Web Meeting Ends

Automatically add meeting transcription data to Notion after a meeting ends on Google Meet or Zoom.

Create a folder in cloud storage when a page is created in Notion

Automatically create a folder in Google Drive, OneDrive, etc., when a page is created in Notion.

Add to Notion when an event is created in the calendar

Automatically add events registered in Google Calendar or Outlook Calendar to Notion.

Benefits of Integrating Shopify with Notion

Benefit 1: Prevent Manual Errors and Duplicate Entries

When entering data manually, human errors can occur. For example, you might accidentally enter the same order twice or make mistakes in the information. However, by integrating Shopify with Notion, you can significantly reduce these issues.

Especially for busy e-commerce site operators, reducing errors not only enhances the reliability of operations but also reduces the wasted time spent on corrections. Maintaining data accuracy should lead to an overall improvement in operational efficiency.

Benefit 2: Smooth Visualization of Order Status and Information Sharing Among Teams

When order data is managed manually, the update status of information can be unclear, leading to confusion among teams. If order data is automatically added from Shopify to Notion, everyone can easily check the latest information.

For instance, inventory managers and customer support can easily grasp the order status, leading to quicker responses. This facilitates smoother inter-departmental communication and can improve the workflow. Furthermore, since everyone can access the same information on one platform, it helps prevent communication errors and delays in response, potentially enhancing the quality of customer service.

Conclusion

Integrating Shopify with Notion can lead to increased operational efficiency and error prevention, allowing busy e-commerce site operations to proceed smoothly.
Using Yoom, which requires no programming knowledge, you can easily set up this integration flow. In just three steps, you can be freed from manual tasks, and information sharing within your team becomes smoother. Register for free with Yoom now and further streamline your operations!