E-commerce site operators, are you struggling with the hassle and errors in managing order data? Especially when manual input errors or duplicate entries occur frequently, it can take up a lot of time for post-processing. That's why we recommend integrating Shopify with Notion.
With this integration, you can automatically add Shopify order information to Notion, preventing human errors and allowing you to work more efficiently. Additionally, multiple team members can always share the latest information, ensuring smooth progress of the entire operation. This article will clearly explain how to integrate Shopify and Notion without any coding, so please give it a try!
Recommended for
Those considering improving work efficiency with Shopify and Notion.
Those who register information in Notion whenever an order occurs on Shopify.
Those who want to integrate Shopify and Notion to prevent order information registration errors.
For those who want to try it immediately
This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away with the template below, so please give it a try!
How to Create a Shopify and Notion Integration Flow
From here, we will proceed with the integration of Shopify and Notion using Yoom. The flow this time is "Add to Notion when an order is placed on Shopify."
Integrate Yoom with Shopify and Notion as My Apps
Set up an App Trigger in Shopify
Set up Record Addition in Notion
Including the pre-preparation of integrating as My Apps, it is completed in 3 steps.
Step 1: Integrate Shopify and Notion as My Apps
First, let's integrate the apps used in this flow with Yoom. After logging into Yoom, click "+ New Connection" from "My Apps" in the left menu.
When the "New Connection for My Apps" window appears, search for Shopify and Notion respectively and proceed with the input according to the displayed content.
＜For Shopify＞
Enter the API key, API secret, and subdomain, and click "Add" to complete the registration in My Apps.
※ For detailed instructions on registering Shopify as My Apps, please refer to this help page.
※ Shopify is an app available only on the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful. Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
＜For Notion＞
Click "Select Page".
Check the box and click "Allow Access" to complete the registration in My Apps.
Once the settings are done, check that it is displayed with an icon in the My Apps list.
If Notion is also displayed similarly, the My Apps integration is complete. Next, let's proceed to the detailed app settings.
Next, copy the template to My Project and create a flow bot. Please copy the flow bot template from below.
1. Open the banner and click on "View Details" 2. Click on "Try this template" on the migrated page 3. Register for Yoom ※ If you have already completed registration, the login screen will be displayed, so please log in.
Step 2: Set up app triggers in Shopify
Please click on the first flow "When a new order occurs". On the first page, the account information of the Shopify linked with My App is reflected.
If you are operating multiple e-commerce sites, you may want to change the title. It is convenient to make it easy to understand when checking later.
Since the trigger action cannot be changed, proceed to the next step after confirming the account information. On the next page, set the trigger interval.
Choose how often to check for order occurrences in Shopify. Note that the trigger activation interval may not be selectable depending on the plan. A shorter setting is generally recommended.
Once you have entered the subdomain, click "Test" to obtain the output.
This output will be used in the next Notion setup, so make sure the items used in Shopify are correctly obtained. If there are no issues, click "Save" to complete the app trigger setup.
Step 3: Set up record addition in Notion
Next, click "Add Record". As with Shopify, the account information is reflected on the first page.
Below that, there is a field to specify the Notion database ID, so create and select the database ID where you want to add product information in advance. Once you have entered the information, click "Next" to verify that it is correctly linked with the database.
If the linkage does not work well, please refer to the following link.
Next, enter the details of the information to be updated in Notion.
Select the applicable items for the output obtained in the Shopify settings. Click "Test" and if the information is reflected in Notion, it is successful.
Click "Save" to complete all settings. Finally, turn on the trigger and run the flow.
Now, when an order occurs in Shopify, that information will be automatically added to Notion.
Flow bot template used this time Add to Notion when an order occurs in Shopify
Other Automation Examples Using Shopify and Notion
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Shopify and Notion.
If there's anything that catches your interest, please give it a try!
Automation Examples Integrating Shopify and Notion
It is possible to create an integration where product information registered or updated in Notion is reflected in Shopify. Additionally, when product information is added in Notion, it can be translated using DeepL and reflected in Shopify.
Register product information from Notion to Shopify
■Overview This is a flow to register product information from Notion to Shopify.
■Recommended for 1. Those who use Notion for work ・Those who centrally manage product information in Notion ・Those who are responsible for adding product information to Notion
2. Those who operate an e-commerce site using Shopify ・Those who manually add product information to Shopify
■Notes ・Please link Yoom with both Notion and Shopify. ・Shopify is an app that can only be used with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you have set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Branching is a feature (operation) available with plans above the Mini Plan. If you are on the Free Plan, the operations of the flow bot you have set will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
■Overview This is a flow that translates product information added in Notion with DeepL and reflects it in Shopify. With Yoom, you can easily achieve this flow as it allows for app integration without the need for programming.
■Recommended for ・Those who utilize Notion for product information management and want to smoothly update Shopify using registered data. ・EC businesses selling products overseas on Shopify. ・Those looking to improve operational efficiency by automating translation with DeepL in conjunction with other tools. ・Businesses selling products on multiple EC platforms aiming to achieve centralized product information management and multilingual support.
■Cautions ・Please integrate Yoom with Notion, DeepL, and Shopify respectively. ・Branches are available on Mini Plan or higher, and integration with Shopify is only available on Team Plan and Success Plan. Operations of flow bots set on other plans will result in an error, so please be aware. ・Paid plans like Mini Plan offer a 2-week free trial, during which you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・The shortest activation interval varies depending on the plan, so please be careful.
■Overview This flow notifies Slack when an order occurs on Shopify.
■Recommended for 1. Shopify store owners ・Those who want to monitor new orders and order status changes in real time ・Those who want to collaborate with team members on Slack for quick responses ・Those who want to streamline order processing and customer support
2. E-commerce site administrators ・Those who want to share order information in Slack and strengthen information sharing within the team ・Those who want to leverage Slack's notification features to automate workflows ・Those who want to integrate Shopify and Slack to improve operational efficiency
■Notes ・Please connect Yoom with both Shopify and Slack. ・The Shopify app is available only on the Team Plan and Success Plan. On the Free Plan and Mini Plan, flow bot operations and Data Connect you have configured will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are otherwise restricted. ・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please note.
■Overview In this workflow, when a new page is added in Notion, a corresponding Google Drive folder is automatically generated through Yoom. This automation streamlines information organization and file management, eliminating the need for manual folder creation. With Yoom, you can easily connect apps without programming.
■Recommended for - Teams or individuals who use Notion and Google Drive regularly - Those who want to automatically create a Google Drive folder when a new Notion page is created - IT personnel looking to improve efficiency and reduce manual folder creation tasks - Project managers who want to automate information management processes and maintain consistency - Business owners who want to optimize workflows by connecting multiple SaaS apps
■Notes - Please connect both Notion and Google Drive with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available with Mini Plan or higher. In the case of the Free Plan, operations set in the flow bot will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
Benefit 1: Prevent Manual Errors and Duplicate Entries
When entering data manually, human errors can occur. For example, you might accidentally enter the same order twice or make mistakes in the information. However, by integrating Shopify with Notion, you can significantly reduce these issues.
Especially for busy e-commerce site operators, reducing errors not only enhances the reliability of operations but also reduces the wasted time spent on corrections. Maintaining data accuracy should lead to an overall improvement in operational efficiency.
Benefit 2: Smooth Visualization of Order Status and Information Sharing Among Teams
When order data is managed manually, the update status of information can be unclear, leading to confusion among teams. If order data is automatically added from Shopify to Notion, everyone can easily check the latest information.
For instance, inventory managers and customer support can easily grasp the order status, leading to quicker responses. This facilitates smoother inter-departmental communication and can improve the workflow. Furthermore, since everyone can access the same information on one platform, it helps prevent communication errors and delays in response, potentially enhancing the quality of customer service.
Conclusion
Integrating Shopify with Notion can lead to increased operational efficiency and error prevention, allowing busy e-commerce site operations to proceed smoothly. Using Yoom, which requires no programming knowledge, you can easily set up this integration flow. In just three steps, you can be freed from manual tasks, and information sharing within your team becomes smoother. Register for free with Yoom now and further streamline your operations!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With five years of experience as an SEO writer, I continue to write with the motto of being "easy to read" and "easy to understand." I want to convey the convenience of Yoom, which allows app integration without programming knowledge, to as many people as possible!
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