Integrate SmartHR with Toyokumo Safety Confirmation Service 2 to automatically register employees in Toyokumo Safety Confirmation Service 2 when they are registered in SmartHR.

Step 1: Register SmartHR and Toyokumo Safety Confirmation Service 2 as My Apps

Register SmartHR and Toyokumo Safety Confirmation Service 2 as My Apps to connect them to Yoom.
If you register SmartHR as My App in advance, the automation setup will be smoother.

First, register SmartHR as My App.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.
When the app list is displayed, look for SmartHR (OAuth) or search for it in the search bar.

The following screen will be displayed, so set the "subdomain".

Next, register Toyokumo Safety Confirmation Service 2 as My App.
Search for SmartHR in the search bar or look for it in the list, just like before.

Once SmartHR and Toyokumo Safety Confirmation Service 2 are displayed in My Apps, the registration is complete.

Step 2: Copy the Template

To set up automation, click "Try it" on the banner below.

Read the following screen display and click "OK".

When the following screen is displayed, check the "Title" and "Description".
If you want to make changes, click the relevant part to modify it.
First, set up SmartHR by clicking "When an employee is registered".

Step 3: Set the SmartHR trigger as the starting point of the flow and configure the subsequent Toyokumo Safety Confirmation Service 2 operation

The following screen will be displayed, so check the settings.

• "Title" → Can be changed as desired
• "Account information to link with SmartHR (OAuth)" → Check if the account is correct
• "Trigger Action" → When an employee is registered
  

When the following screen is displayed, check the procedure and set the "Subdomain".
Once set, click "Test" → "Test Successful" → "Save".

Check the following procedure and click "Test" → "Test Successful" → "Save".

Next, set up the Toyokumo Safety Confirmation Service 2 by clicking "Add User".
When the following screen is displayed, check the settings.

• "Title" → Can be changed as desired
• "Account information to link with Toyokumo Safety Confirmation Service 2" → Check if the account is correct
• "Action" → Add User
  

When the following screen is displayed, set the "Name".
Select the name from the SmartHR output.
Click the arrow in the red frame to display the output.

Scroll and set the "Login Name".
Here, we will set it assuming the use of SmartHR's full name as the "Login Name".

Next, set the "Password".
We will set it assuming the use of SmartHR's employee number as a temporary password for Toyokumo Safety Confirmation Service 2.
Set it as follows.
If there are other items you want to set, please configure them.
Once set, click "Test" → "Test Successful" → "Save".

Step 4: Turn on the trigger button and verify the integration operation between SmartHR and Toyokumo Safety Confirmation Service 2

Finally, click "Turn on Trigger" to complete the automation setup.
Check if the flowbot starts up correctly.

Here is the template used this time.

Examples of Automation Using SmartHR and Toyokumo Safety Confirmation Service 2

There are many examples of automation using SmartHR and Toyokumo Safety Confirmation Service 2 in Yoom, so here are a few introductions.

1. A flow that automatically registers employee information registered in Notion to Toyokumo Safety Confirmation Service 2.
By registering employee information in Notion to Toyokumo Safety Confirmation Service 2, you can save the effort of synchronizing employee information.
Accurate transcription of employee data ensures data consistency.

2. This is a flow where the Toyokumo Safety Confirmation Service 2 is automatically updated when employee information is updated in Google Sheets.
Even if email addresses or phone numbers are changed, you can update the Toyokumo Safety Confirmation Service 2 by simply updating the data in Google Sheets.
Since data updates are reliably performed, you should be able to respond without issues in emergencies.

3. This is a flow that automatically creates a folder for each employee in OneDrive when an employee is registered in SmartHR.
‍ By automatically creating a folder for each employee, it becomes easier to manage employee data.
This ensures accurate data storage by preventing folder creation errors or omissions.

Benefits and Examples of Integrating SmartHR with Toyokumo Safety Confirmation Service 2

Benefit 1: Reduce the Burden of Manually Adding Users

By automatically registering employees from SmartHR to Toyokumo Safety Confirmation Service 2, manual user addition becomes unnecessary.
For example, when a new employee joins, you would typically need to manually register each piece of user information.
However, with automation, simply registering employee information in SmartHR will automatically reflect it in Toyokumo Safety Confirmation Service 2, reducing the burden on HR personnel.
This eliminates the need to register detailed data such as email addresses and passwords, saving the effort of checking employee information in SmartHR while registering.

Benefit 2: Prevent Input Errors and Omissions

Manual employee registration can lead to errors or omissions in registering email addresses or phone numbers, potentially affecting emergency responses.
For example, if a phone number is incorrectly registered in Toyokumo Safety Confirmation Service 2, there is a risk of not being able to contact employees in emergencies.
However, with automation, the data registered in SmartHR is directly reflected in Toyokumo Safety Confirmation Service 2, leading to improved data accuracy.
This also helps reduce the burden of checking and correcting incorrect information.

Benefit 3: Shorten the Time for User Addition Tasks

During busy periods with an increase in new employee entries, the number of user additions may increase, and manual work might not keep up.
For example, delays in user addition tasks could affect emergency communications.
To prevent such situations, automating employee registration can be effective.
By relying on automation in advance, you can be prepared for any unforeseen circumstances immediately after joining.
Additionally, since the task time is shortened, the person in charge can focus on other priority tasks.

Conclusion

Manual employee registration carries risks of errors and omissions, but utilizing automation may resolve these issues.
This enables smooth responses when emergency communication is needed.
This automation reduces the burden of manual work and also shortens task time.
By registering employee information in SmartHR once, it is automatically registered in Toyokumo Safety Confirmation Service 2, reducing the need to switch between applications.

Utilize Yoom's automation to create an environment free from the hassle and burden of registration.
Yoom's automation settings are easy to configure without any complex code input, so please give it a try.