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Task management using Todoist and Notion is meant to help you proceed with your work smoothly, quickly, and efficiently! However, if you spend too much time creating and syncing tasks, it defeats the purpose, doesn't it? When managing detailed tasks with multiple tools as a team, quickly transferring information can be quite challenging in reality.
In such cases, integrating Todoist and Notion via their APIs is recommended!
With this integration, for example, tasks registered in Todoist can be automatically registered in Notion, and task information can be managed centrally and automatically. Doesn't it sound convenient?
This article will clearly explain what you can do by integrating Todoist and Notion, as well as how to create specific integration flows.
Please use this article as a reference and try integrating Todoist and Notion!
By using the Flowbot template, you can quickly achieve integration between Todoist and Notion.
If you want to try it right away, click the banner below to get started!
■Overview
The workflow "Automatically compile incomplete tasks from Todoist into a Notion page daily" is an automation designed to seamlessly manage daily tasks. By automatically retrieving incomplete tasks from Todoist each day and compiling them into an organized page in Notion, it supports the efficiency of your work.
■Recommended for those who
■Benefits of using this template
By integrating the APIs of Todoist and Notion, you can automatically sync Todoist data with Notion!
For example, you can automatically perform data synchronization like the following without manual intervention.
This flow is recommended for those who want to organize incomplete tasks using Todoist and Notion.
■Overview
The workflow "Automatically compile incomplete tasks from Todoist into a Notion page daily" is an automation designed to seamlessly manage daily tasks. By automatically retrieving incomplete tasks from Todoist each day and compiling them into an organized page in Notion, it supports the efficiency of your work.
■Recommended for those who
■Benefits of using this template
Now, let's create a flow that integrates Todoist and Notion!
We'll use Yoom to proceed with the integration of Todoist and Notion without any code, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that links data to Notion when a contact is registered in Todoist!
We will create it in the following steps.
■Overview
The workflow "Automatically compile incomplete tasks from Todoist into a Notion page daily" is an automation designed to seamlessly manage daily tasks. By automatically retrieving incomplete tasks from Todoist each day and compiling them into an organized page in Notion, it supports the efficiency of your work.
■Recommended for those who
■Benefits of using this template
Let's register My Apps to connect Todoist and Notion to Yoom.
By completing the My Apps registration first, you can proceed with the automation settings smoothly.
1. Click on My Apps on the left side of the Yoom page and select "Add".
Enter "Todoist" in the search box at the top right and select Todoist from the search results.
2. On the displayed screen, enter your email and password, and click "Login".
3. Next, register Notion with My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "Add".
Enter "Notion" in the search box and select Notion from the search results.
On the next screen, enter your email address and click "Continue".
On the displayed screen, click "Select Pages".
On the next screen, click "Allow Access".
If Todoist and Notion are displayed in My Apps, the registration is complete.
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try This Template'.
■Overview
The workflow "Automatically compile incomplete tasks from Todoist into a Notion page daily" is an automation designed to seamlessly manage daily tasks. By automatically retrieving incomplete tasks from Todoist each day and compiling them into an organized page in Notion, it supports the efficiency of your work.
■Recommended for those who
■Benefits of using this template
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
1. Click "OK" on the previous screen, then click the schedule trigger "When the specified schedule is reached" on the displayed screen.
※ This screen can be displayed by clicking on "【Copy】Automatically summarize incomplete Todoist tasks as Notion pages" in the Flowbot on the left side of the Yoom page under "My Projects".
2. Set the required fields on the displayed screen. Once you have finished setting, click "Save".
※ This time, we used a template to set it as shown in the image below.
1. Click "Search tasks by keyword" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection.
For "query", please refer to this article and enter it.
Once you have finished entering, execute "Test", and if successful, click "Save".
※ The output displayed can be used in the next settings as it is indicated that "This value can be used in other operations".
1. Click "Command Operation" for repeated processing.
※ Repeated processing is available only in the paid plan. All actions are available during the free trial period.
Set "Search tasks by keyword" in the operation and the item you want to detect in the output.
This time, we used a template to set it as shown in the image below.
Once you have finished setting, click "Save".
1. Click "Add a record" to manipulate the database.
Enter the required fields on the displayed screen and click "Next".
For "Database ID", select from the candidates displayed when you click the input field or enter it according to the description below the input field.
2. Configure the detailed settings.
For "Value of the record to be added", select from the output displayed when you click the input field.
Once you have finished entering, execute "Test", and if successful, click "Save".
※ If the setting is successful, the value will be entered into the Notion database as shown in the image below.
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
This time, we introduced how to integrate data from Todoist to Notion, but if you want to integrate data from Notion to Todoist, please also use the template below.
Tasks added in Notion are automatically synchronized with Todoist, which is recommended if you are spending time on double entry of tasks!
■Overview
The flow "Automatically create a task in Todoist when a new task is added in Notion" is a business workflow designed for seamless task management.
When you enter a task in Notion, the same task is automatically created in Todoist, eliminating the hassle of double management.
■Recommended for
■Benefits of using this template
Of course, updates are supported as well! This flow is recommended if you find it tedious to manually update the task status in both applications.
■Overview
The workflow "When a task status is updated in Notion, update the task in Todoist as well" integrates Notion and Todoist to streamline task management.
This allows for efficient work by automatically reflecting changes made in Notion to Todoist, maintaining consistency between the two tools.
■Recommended for
■Benefits of using this template
By leveraging the APIs of Todoist and Notion, various automations can be achieved!
How about the following automations, for example?
By synchronizing with task management tools, it might become easier to manage by each team. Additionally, integration with calendars and communication tools is also possible!
■Overview
The workflow "Retrieve tasks due today from Todoist and notify on Slack daily" automates daily task management and enhances work efficiency.
By automatically retrieving tasks due on the day from Todoist and notifying on Slack, the entire team can quickly grasp priorities.
This allows for effortless task checking and supports smooth business progress.
■Recommended for
■Benefits of using this template
■Overview
This flow creates a task in Todoist when a card is registered in Trello.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
1. Companies managing tasks with Trello
・Those using it for task management within the team
・Those visualizing task progress
2. Companies managing tasks with Todoist
・Departments primarily using Todoist for task management
■Benefits of using this template
Trello is an effective tool for progressing team tasks, with features like progress visualization and task assignment.
Additionally, using Todoist can further smoothen communication among team members.
However, manually entering Trello content into Todoist every time can negatively impact the overall productivity of the team.
This flow is suitable for those who want to smoothly advance team projects.
By utilizing the [Create a task in Todoist when a card is registered in Trello] flow, it becomes easier to automatically add Trello information to Todoist, reducing the effort of manual entry.
Moreover, registering quoted content can prevent human errors from manual entry and maintain high accuracy of shared information within the team.
■Notes
・Please integrate both Trello and Todoist with Yoom.
■Overview
This is a flow that adds to Todoist when a form is submitted on Wix.
By using Yoom, you can easily connect apps without programming.
■Recommended for
1. Those who utilize Wix for business
・Those who use it for building websites
・Those who handle inquiries on the site
2. Those who use Todoist for task management
・Those who manage progress by visualizing tasks
■Benefits of using this template
Wix is a tool that allows you to create professional websites.
By setting up a form on the created website and responding to inquiries, you can communicate with customers.
However, manually adding information to Todoist every time a form is submitted on Wix can lead to decreased employee motivation and potential turnover.
By utilizing this flow, you can automatically add the details of forms submitted on Wix to Todoist, significantly reducing the manual work involved in registration.
Automation can prevent human errors that occur with manual entry, maintaining the accuracy of information shared within the team. Additionally, information can be added without waiting for manual completion, leading to faster sharing.
■Notes
・Please connect Yoom with both Wix and Todoist.
■ Overview
The flow "Automatically create a task in Todoist when a new event is registered in Google Calendar" is a business workflow that seamlessly integrates schedule management and task management.
By managing your daily schedule with Google Calendar and automatically adding related tasks to Todoist, it reduces the need for manual input and supports efficient business operations.
This flow, utilizing Yoom, enables smooth integration between two major apps, allowing for effective time management.
■ Recommended for
■ Benefits of using this template
Manually creating tasks in line with Google Calendar schedule registration is cumbersome and inefficient.
By utilizing this automation, tasks are automatically added to Todoist just by registering an event in Google Calendar, eliminating the need for manual input and shortening work time.
Additionally, as data is automatically linked between both apps, schedule and task information is always kept up-to-date.
With schedules and tasks integrated, it becomes easier to grasp the overall progress, enabling efficient time management.
■Overview
This is a flow where a task is created in Todoist when a task is added to a project in Asana.
■Recommended for
1. Project Management Teams
・Teams that want to seamlessly integrate task management between Asana and Todoist
・Teams that want to automate follow-ups in Todoist when tasks are added
2. Sales Departments
・Teams that want to quickly manage responses in Todoist for tasks occurring in Asana
・Teams that want to track task progress in Todoist and strengthen customer response
3. Customer Support Teams
・Teams that want to automatically manage support tasks in Asana as tasks in Todoist for quick response
・Teams that want to manage customer inquiries and issues as tasks in Asana and convert them directly into tasks in Todoist
4. Marketing Departments
・Teams that want to link project tasks in Asana as tasks in Todoist to strengthen follow-ups on marketing campaigns
■Benefits of Using This Template
・Automatic task synchronization eliminates the need for manual task registration, leading to improved operational efficiency.
・Sharing tasks created in Asana with Todoist makes it easier for all team members to understand task progress.
・It can be used not only for team task management but also for individual task management.
■Notes
・Please integrate both Asana and Todoist with Yoom.
In addition to automatically storing inquiries and new leads, it is possible to notify communication tools when data is added!
■Overview
The "Add Gmail Content to Notion" flow is a business workflow that streamlines email management and information organization.
It eliminates the hassle of manually transferring the large volume of Gmail emails received daily to Notion, automatically organizing and saving the necessary information.
This ensures that important email content is managed without omission, facilitating smooth information sharing within the team.
For those using Notion for project management or task tracking, the automatic addition of email content is particularly convenient.
Please take advantage of this workflow to make your daily operations smarter.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Add lead information registered in Salesforce to Notion" can automate the task of transferring information.
Since tasks that are done manually are automated, it helps avoid human errors.
■Recommended for
■Benefits of using this template
By linking Salesforce and Notion, there is an advantage of being able to quickly share lead information.
This enables quick responses to leads.
By maintaining high interest in leads and conducting appropriate follow-ups, customer experience is improved, which can ultimately lead to increased sales.
Additionally, by centrally managing lead information on Notion, information sharing and collaboration among team members can be carried out smoothly.
This will likely lead to improved efficiency and effective teamwork.
■Overview
The "Notify Microsoft Teams with One Click from Notion" workflow is a business workflow that quickly shares updates from Notion to Microsoft Teams.
It is useful when you want to smoothly share information within the team or ensure that important updates are not missed.
■Recommended for
■Benefits of using this template
■Overview
In this flow, when the progress of a task changes in Notion, a notification is automatically sent to Chatwork, allowing the entire team to seamlessly grasp the progress of work. This automation speeds up information sharing and prevents communication gaps.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
We introduced the API integration between Todoist and Notion!
By integrating Todoist and Notion, you may be able to synchronize tasks more easily and manage tasks more smoothly than before. Whether you check Notion or Todoist, it will be easier to keep everything up-to-date, facilitating better team sharing!
The API integration introduced this time can be achieved without programming knowledge by utilizing the no-code tool Yoom!
The no-code tool Yoom has a simple setup, making it easy for beginners to try.
You can actually test the usability while operating it, so let's create a free account!
The integration flow can be customized, so please try creating an integration flow that suits your company's operations!
Why not make your daily tasks easier and smarter?
