[Easy Setup] How to Automatically Sync Todoist Data with Notion

Let's Create a Todoist and Notion Integration Flow

Now, let's create a flow that integrates Todoist and Notion!
We'll use Yoom to proceed with the integration of Todoist and Notion without any code, so if you don't have a Yoom account yet, please issue one from this link.

[What is Yoom]

This time, we will create a flow bot that links data to Notion when a contact is registered in Todoist!
We will create it in the following steps.

• Integrate Todoist and Notion with My Apps
• Copy the template
• Set Todoist triggers and Notion operations
• Turn on the trigger and verify the operation of the integration flow

Step 1: Connect Todoist and Notion with My Apps

Let's register My Apps to connect Todoist and Notion to Yoom.
By completing the My Apps registration first, you can proceed with the automation settings smoothly.

1. Click on My Apps on the left side of the Yoom page and select "Add".
Enter "Todoist" in the search box at the top right and select Todoist from the search results.

2. On the displayed screen, enter your email and password, and click "Login".

3. Next, register Notion with My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "Add".
Enter "Notion" in the search box and select Notion from the search results.
On the next screen, enter your email address and click "Continue".

On the displayed screen, click "Select Pages".

On the next screen, click "Allow Access".

If Todoist and Notion are displayed in My Apps, the registration is complete.

Step 2: Copy the Template

Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try This Template'.

The template will be automatically copied to your workspace. Please click "OK" on the next screen.

Step 3: Schedule Trigger Settings

1. Click "OK" on the previous screen, then click the schedule trigger "When the specified schedule is reached" on the displayed screen.
※ This screen can be displayed by clicking on "【Copy】Automatically summarize incomplete Todoist tasks as Notion pages" in the Flowbot on the left side of the Yoom page under "My Projects".

2. Set the required fields on the displayed screen. Once you have finished setting, click "Save".
※ This time, we used a template to set it as shown in the image below.

Step 4: Todoist Settings

1. Click "Search tasks by keyword" to link with the app.

Enter the required fields on the displayed screen and click "Next".

2. Set up the API connection.
For "query", please refer to this article and enter it.

Once you have finished entering, execute "Test", and if successful, click "Save".
※ The output displayed can be used in the next settings as it is indicated that "This value can be used in other operations".

Step 5: Set Up Repeated Processing

1. Click "Command Operation" for repeated processing.

※ Repeated processing is available only in the paid plan. All actions are available during the free trial period.

Set "Search tasks by keyword" in the operation and the item you want to detect in the output.

This time, we used a template to set it as shown in the image below.
Once you have finished setting, click "Save".

Step 6: Notion Settings

1. Click "Add a record" to manipulate the database.

Enter the required fields on the displayed screen and click "Next".

For "Database ID", select from the candidates displayed when you click the input field or enter it according to the description below the input field.

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2. Configure the detailed settings.
For "Value of the record to be added", select from the output displayed when you click the input field.
Once you have finished entering, execute "Test", and if successful, click "Save".

※ If the setting is successful, the value will be entered into the Notion database as shown in the image below.

Step 7: Turn ON the Trigger Button and Verify the Operation of the Integration Flow

Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.

If You Want to Integrate Notion Data into Todoist 

This time, we introduced how to integrate data from Todoist to Notion, but if you want to integrate data from Notion to Todoist, please also use the template below.

Automatically Create in Todoist When a New Task is Added in Notion

Tasks added in Notion are automatically synchronized with Todoist, which is recommended if you are spending time on double entry of tasks!

Update Todoist tasks when task status is updated in Notion

Of course, updates are supported as well! This flow is recommended if you find it tedious to manually update the task status in both applications.

Other Automation Examples Using the APIs of Todoist and Notion

By leveraging the APIs of Todoist and Notion, various automations can be achieved!
How about the following automations, for example?

Automation Examples Using Todoist

By synchronizing with task management tools, it might become easier to manage by each team. Additionally, integration with calendars and communication tools is also possible!

Automation Examples Using Notion

In addition to automatically storing inquiries and new leads, it is possible to notify communication tools when data is added!

In Conclusion

We introduced the API integration between Todoist and Notion!
By integrating Todoist and Notion, you may be able to synchronize tasks more easily and manage tasks more smoothly than before. Whether you check Notion or Todoist, it will be easier to keep everything up-to-date, facilitating better team sharing!

The API integration introduced this time can be achieved without programming knowledge by utilizing the no-code tool Yoom!
The no-code tool Yoom has a simple setup, making it easy for beginners to try.
You can actually test the usability while operating it, so let's create a free account!

Create a free account now

The integration flow can be customized, so please try creating an integration flow that suits your company's operations!
Why not make your daily tasks easier and smarter?

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