Task management using Todoist and Notion is meant to help you proceed with your work smoothly, quickly, and efficiently! However, if you spend too much time creating and syncing tasks, it defeats the purpose, doesn't it? When managing detailed tasks with multiple tools as a team, quickly transferring information can be quite challenging in reality.
In such cases, integrating Todoist and Notion via their APIs is recommended! With this integration, for example, tasks registered in Todoist can be automatically registered in Notion, and task information can be managed centrally and automatically. Doesn't it sound convenient?
This article will clearly explain what you can do by integrating Todoist and Notion, as well as how to create specific integration flows. Please use this article as a reference and try integrating Todoist and Notion!
For those who want to try it quickly
By using the Flowbot template, you can quickly achieve integration between Todoist and Notion. If you want to try it right away, click the banner below to get started!
Automatically compile incomplete tasks from Todoist into a Notion page every day.
■Overview The workflow 'Automatically Compile Incomplete Todoist Tasks as Notion Pages Daily' is an automation to seamlessly manage daily tasks. It automatically retrieves incomplete tasks from Todoist daily and compiles them into organized pages in Notion, supporting efficiency in operations.
■Who We Recommend This Template For - People who manage daily tasks in Todoist but find reviewing incomplete tasks cumbersome - Team leaders or project managers who want to use Notion for organizing tasks and sharing information - Business people who want to centralize task progress management and proceed with work efficiently - Individuals looking to leverage automation tools to reduce the burden of daily operations
■Notice - Please link both Todoist and Notion with Yoom. - The operation 'Repeat the same process' is only available in the Team Plan and Success Plan. Operations or data connections set in the Free Plan and Mini Plan will result in errors, so please be cautious. - Paid plans such as the Team Plan or Success Plan can be tested with a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
By integrating the APIs of Todoist and Notion, you can automatically sync Todoist data with Notion! For example, you can automatically perform data synchronization like the following without manual intervention.
Automatically Compile Incomplete Todoist Tasks into a Notion Page Daily
This flow is recommended for those who want to organize incomplete tasks using Todoist and Notion.
Automatically compile incomplete tasks from Todoist into a Notion page every day.
■Overview The workflow 'Automatically Compile Incomplete Todoist Tasks as Notion Pages Daily' is an automation to seamlessly manage daily tasks. It automatically retrieves incomplete tasks from Todoist daily and compiles them into organized pages in Notion, supporting efficiency in operations.
■Who We Recommend This Template For - People who manage daily tasks in Todoist but find reviewing incomplete tasks cumbersome - Team leaders or project managers who want to use Notion for organizing tasks and sharing information - Business people who want to centralize task progress management and proceed with work efficiently - Individuals looking to leverage automation tools to reduce the burden of daily operations
■Notice - Please link both Todoist and Notion with Yoom. - The operation 'Repeat the same process' is only available in the Team Plan and Success Plan. Operations or data connections set in the Free Plan and Mini Plan will result in errors, so please be cautious. - Paid plans such as the Team Plan or Success Plan can be tested with a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
Let's Create a Todoist and Notion Integration Flow
Now, let's create a flow that integrates Todoist and Notion! We'll use Yoom to proceed with the integration of Todoist and Notion without any code, so if you don't have a Yoom account yet, please issue one from this link.
[What is Yoom]
This time, we will create a flow bot that links data to Notion when a contact is registered in Todoist! We will create it in the following steps.
Integrate Todoist and Notion with My Apps
Copy the template
Set Todoist triggers and Notion operations
Turn on the trigger and verify the operation of the integration flow
Automatically compile incomplete tasks from Todoist into a Notion page every day.
■Overview The workflow 'Automatically Compile Incomplete Todoist Tasks as Notion Pages Daily' is an automation to seamlessly manage daily tasks. It automatically retrieves incomplete tasks from Todoist daily and compiles them into organized pages in Notion, supporting efficiency in operations.
■Who We Recommend This Template For - People who manage daily tasks in Todoist but find reviewing incomplete tasks cumbersome - Team leaders or project managers who want to use Notion for organizing tasks and sharing information - Business people who want to centralize task progress management and proceed with work efficiently - Individuals looking to leverage automation tools to reduce the burden of daily operations
■Notice - Please link both Todoist and Notion with Yoom. - The operation 'Repeat the same process' is only available in the Team Plan and Success Plan. Operations or data connections set in the Free Plan and Mini Plan will result in errors, so please be cautious. - Paid plans such as the Team Plan or Success Plan can be tested with a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
Let's register My Apps to connect Todoist and Notion to Yoom. By completing the My Apps registration first, you can proceed with the automation settings smoothly.
1. Click on My Apps on the left side of the Yoom page and select "Add". Enter "Todoist" in the search box at the top right and select Todoist from the search results.
2. On the displayed screen, enter your email and password, and click "Login".
3. Next, register Notion with My Apps. Similarly, click on My Apps on the left side of the Yoom page and select "Add". Enter "Notion" in the search box and select Notion from the search results. On the next screen, enter your email address and click "Continue".
On the displayed screen, click "Select Pages".
On the next screen, click "Allow Access".
If Todoist and Notion are displayed in My Apps, the registration is complete.
Step 2: Copy the Template
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try This Template'.
Automatically compile incomplete tasks from Todoist into a Notion page every day.
■Overview The workflow 'Automatically Compile Incomplete Todoist Tasks as Notion Pages Daily' is an automation to seamlessly manage daily tasks. It automatically retrieves incomplete tasks from Todoist daily and compiles them into organized pages in Notion, supporting efficiency in operations.
■Who We Recommend This Template For - People who manage daily tasks in Todoist but find reviewing incomplete tasks cumbersome - Team leaders or project managers who want to use Notion for organizing tasks and sharing information - Business people who want to centralize task progress management and proceed with work efficiently - Individuals looking to leverage automation tools to reduce the burden of daily operations
■Notice - Please link both Todoist and Notion with Yoom. - The operation 'Repeat the same process' is only available in the Team Plan and Success Plan. Operations or data connections set in the Free Plan and Mini Plan will result in errors, so please be cautious. - Paid plans such as the Team Plan or Success Plan can be tested with a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
Step 3: Schedule Trigger Settings
1. Click "OK" on the previous screen, then click the schedule trigger "When the specified schedule is reached" on the displayed screen. ※ This screen can be displayed by clicking on "【Copy】Automatically summarize incomplete Todoist tasks as Notion pages" in the Flowbot on the left side of the Yoom page under "My Projects".
2. Set the required fields on the displayed screen. Once you have finished setting, click "Save". ※ This time, we used a template to set it as shown in the image below.
Step 4: Todoist Settings
1. Click "Search tasks by keyword" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection. For "query", please refer to this article and enter it.
Once you have finished entering, execute "Test", and if successful, click "Save". ※ The output displayed can be used in the next settings as it is indicated that "This value can be used in other operations".
Step 5: Set Up Repeated Processing
1. Click "Command Operation" for repeated processing.
※ Repeated processing is available only in the paid plan. All actions are available during the free trial period.
Set "Search tasks by keyword" in the operation and the item you want to detect in the output.
This time, we used a template to set it as shown in the image below. Once you have finished setting, click "Save".
Step 6: Notion Settings
1. Click "Add a record" to manipulate the database.
Enter the required fields on the displayed screen and click "Next".
For "Database ID", select from the candidates displayed when you click the input field or enter it according to the description below the input field.
2. Configure the detailed settings. For "Value of the record to be added", select from the output displayed when you click the input field. Once you have finished entering, execute "Test", and if successful, click "Save".
※ If the setting is successful, the value will be entered into the Notion database as shown in the image below.
Step 7: Turn ON the Trigger Button and Verify the Operation of the Integration Flow
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
If You Want to Integrate Notion Data into Todoist
This time, we introduced how to integrate data from Todoist to Notion, but if you want to integrate data from Notion to Todoist, please also use the template below.
Automatically Create in Todoist When a New Task is Added in Notion
Tasks added in Notion are automatically synchronized with Todoist, which is recommended if you are spending time on double entry of tasks!
When a new task is added in Notion, automatically create it in Todoist.
■Overview The flow "Automatically create in Todoist when a new task is added in Notion" is a business workflow for seamless task management. When you enter a task in Notion, the same task is automatically created in Todoist as well, saving you the hassle of double management.
■Recommended for: ・Those who are using Notion and Todoist, but are spending too much time on double entry of tasks ・Business persons using multiple task management tools who want to centralize information ・Project leaders who want to improve team task sharing and strengthen coordination among members ・Company managers aiming to improve daily operations through the automation of task management ・Beginner users who want to easily set up the connection between Notion and Todoist and quickly incorporate it into their business
■Notes: ・Please connect Notion, Todoist, and Yoom with each other. ・Branching is a feature (operation) available in the mini plan or higher. In the case of a free plan, the operation of the set flow bot will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The workflow 'Update Todoist task when task status is updated in Notion' integrates Notion and Todoist, streamlining task management. This allows automatic updating of tasks in Todoist when status changes are made in Notion, enabling efficient work while maintaining consistency between both tools.
■Recommended for - Those who use both Notion and Todoist and find it tedious to manually update task statuses in both. - Leaders who want to streamline project management and keep track of team tasks in real-time. - Business professionals who face challenges in data integration between different tools and want to improve work efficiency through automation.
■Notes - Connect both Notion and Todoist with Yoom. - Branching is available in plans above the Mini plan. For the free plan, operations set in Flow-bot will result in an error, so please be cautious. - Paid plans like the Mini plan offer a 2-week free trial where restricted apps and operations can be used. - Triggers can be set to start at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest start interval varies by plan, so please be cautious.
Other Automation Examples Using the APIs of Todoist and Notion
By leveraging the APIs of Todoist and Notion, various automations can be achieved! How about the following automations, for example?
Automation Examples Using Todoist
By synchronizing with task management tools, it might become easier to manage by each team. Additionally, integration with calendars and communication tools is also possible!
Every day, retrieve tasks due today from Todoist and notify on Slack.
■Overview The 'Retrieve today's due tasks from Todoist daily and notify them on Slack' workflow automates daily task management and enhances operational efficiency. By automatically obtaining tasks due on the current day registered in Todoist and notifying Slack, the entire team can quickly grasp priorities. This allows tasks to be checked effortlessly, supporting smooth operation progress.
■Recommended for ・Those managing daily tasks with Todoist ・Leaders who share information with their team using Slack ・Project managers looking to streamline task deadline management ・Corporate personnel aiming to boost productivity through automation ・Business persons who want to minimize time spent on daily task checks
■Notes ・Please integrate both Todoist and Slack with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The flow "Automatically create a task in Todoist when a new event is registered in Google Calendar" is a business workflow that seamlessly integrates schedule management with task management. By managing daily schedules in Google Calendar and automatically adding related tasks to Todoist, manual input tasks are reduced, supporting efficient business operations. This flow utilizing Yoom enables smooth integration between the two main apps, allowing effective time utilization.
■Recommended for - Those who use Google Calendar and Todoist daily and spend time on manual task management - Freelancers or small team members looking to increase efficiency in their work - Business people who want to achieve unified management of schedules and tasks without missing information - IT personnel who want to leverage Yoom to enhance existing business workflows
■Notes - Please link each of Google Calendar and Todoist with Yoom. - The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please be aware that the shortest activation interval varies depending on your plan.
■ Overview Are you manually copying the contents of customer inquiries or order emails received in Gmail into a Notion database? This task is time-consuming and prone to copy-and-paste mistakes and omissions. By using this workflow, simply receiving specific Gmail messages will prompt AI to automatically parse the content and add it to Notion, reducing the effort of consolidating information and enabling accurate data management.
■ Who we recommend this template for ・Those who manage information received in Gmail with Notion and find manual entry burdensome ・Teams that want to eliminate transcription errors from emails and improve the accuracy of data management ・Those who want to automate the initial steps of inquiry handling and task management, and focus on core work
■ Notes ・Please connect both Gmail and Notion with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The "Notify Microsoft Teams with one click from Notion" workflow is a business workflow that quickly shares updates from Notion to Microsoft Teams. It is useful when you want to smoothly share information within the team or avoid missing important updates. ■Recommended for ・Those who manage projects in Notion and want to quickly share information with the team ・Business users who use Microsoft Teams daily and want to strengthen integration with Notion ・Managers who want to reduce the time lag in information sharing and facilitate team communication ・IT personnel who want to automate manual notification tasks in business workflows ■Notes ・Please integrate Yoom with both Notion and Microsoft Teams. ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
■Overview In this flow, when a task’s progress changes in Notion, a notification is automatically sent to Chatwork so the entire team can track work progress without omissions. This automation speeds up information sharing and prevents communication gaps. By using Yoom, you can easily connect apps without any programming.
■Who we recommend this template for • Team leaders who manage projects in Notion • Companies that primarily use Chatwork for communication • IT personnel interested in automating operations • Those who feel challenges in tracking team progress in remote work • Real-time notifications can strengthen collaboration across the team.
■Notes ・You need to connect Notion and Chatwork to Yoom. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations of the configured flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
We introduced the API integration between Todoist and Notion! By integrating Todoist and Notion, you may be able to synchronize tasks more easily and manage tasks more smoothly than before. Whether you check Notion or Todoist, it will be easier to keep everything up-to-date, facilitating better team sharing!
The API integration introduced this time can be achieved without programming knowledge by utilizing the no-code tool Yoom! The no-code tool Yoom has a simple setup, making it easy for beginners to try. You can actually test the usability while operating it, so let's create a free account!
The integration flow can be customized, so please try creating an integration flow that suits your company's operations! Why not make your daily tasks easier and smarter?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
