[Easy Setup] How to Automatically Sync Toggl Data with Google Calendar

Let's Create a Flow to Integrate Toggl with Google Calendar

Let's get started by creating a flow to integrate Toggl with Google Calendar! This time, we'll use Yoom to proceed with the integration of Toggl and Google Calendar without any coding. If you don't have a Yoom account yet, please issue a free account from the registration form here.

[What is Yoom]

This time, we will create a flow that integrates data into Google Calendar when an event is created in Toggl!
The creation process is broadly divided into the following steps.

• Integrate Toggl and Google Calendar with My Apps
• Copy the template
• Set up the Toggl trigger and Google Calendar action
• Turn on the trigger and check the operation

Step 1: Integrate Toggl and Google Calendar with My Apps

First, let's integrate Toggl and Google Calendar with My Apps.
Once logged into Yoom, click on "+ Add" from "My Apps" in the left menu.

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[For Toggl]

1. Search for "Toggl" and select Toggl from the list of apps.

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2. Set the account name to something easy to manage, like "Admin Account".
Enter the API token of the Toggl account you want to integrate with Yoom in the "API Token" field.

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You can check the API token by following these steps:

1. Log in to the Toggl account you want to integrate
2. Open your profile
3. Click "Click to reveal" under "API Token" at the bottom of the page
4. Copy the alphanumeric code that appears

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This completes the integration of Toggl with My Apps.

[For Google Calendar]

1. Search for "Google Calendar" and select Google Calendar from the list of apps.

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2. On the next screen, click "Sign in with Google".

3. Enter the Google account information you want to integrate with Yoom and click "Next" on the [Log in to Yoom] screen.

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4. Check all the options under "Select the information Yoom can access" and click "Continue".

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This completes the integration of Google Calendar with My Apps.

Step 2: Copy the Template

Once the integration with My Apps is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.

When a template is copied to Yoom, the following screen will be displayed, so press "OK".

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Step 3: Setting the Toggl Trigger

(1) Click on "New Time Entry" at the top of the template.

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(2) Select the Toggl account information you want to link in "Account information to link with Toggl" and click "Next".

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(3) Enter the ID of the Workspace to be operated in "Workspace ID".
When you click on the input box, a list of Workspaces in the linked Toggl will be displayed from the "Candidates".
Selecting the name of the Workspace to be operated will automatically input the ID.

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(4) Enter any value in "Description" and click "Test" to run the test.
If the test is successful, click "Next".

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(5) Run the test on the next screen.
If the test is successful and information is added to the "Output", click "Save" to complete the setup.

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Step 4: Setting the Google Calendar Action

(1) Click on "Create Event" in the template.

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(2) Select the Google Calendar account information you want to link in "Account information to link with Google Calendar" and click "Next".

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(3) Enter the ID of the Google Calendar where you want to create the schedule.
When you click on the input box, a list of Google Calendar IDs in the linked account will be displayed from the "Candidates".
Select the calendar ID that suits your operation.

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(4) Set the "Schedule Title" as desired.
By selecting "Description" in "New Time Entry" in "Output", you can quote information extracted from Toggl set in the trigger.

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(5) Enter the "Event Start DateTime".
By selecting "Created At" in "New Time Entry" in "Output", you can quote the scheduled date of Toggl.

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(6) Set the "Event End DateTime" as desired.
To set an all-day schedule, select the date from the "Tomorrow" tab in "Date".

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(7) Set "Event Description", "Participant Email Address", "Can participants other than the organizer modify the event?","Time Zone" and "Location" as desired.

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(8) Once the settings are complete, run the test.

If the test is successful and the schedule is actually created in Google Calendar, click "Save" to complete the setup.

Step 5: Turn on the Trigger and Check Operation

This completes all the settings.
After completing the settings, a pop-up like the one below will be displayed, so turn on the trigger.
Check to see if the flow is working properly!

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If you want to link Google Calendar data to Toggl

This time, we introduced how to link data from Toggl to Google Calendar, but if you want to link data from Google Calendar to Toggl, please also use the following template.

Create a task in Toggl when a schedule is created in Google Calendar

This flow is recommended for those who use Google Calendar as a schedule management tool and want to manage tasks in Toggl as well.

Get the day's schedule from Google Calendar every day and create tasks in Toggl

This flow is recommended for those who manage their schedule with Google Calendar and create tasks in Toggl based on their daily schedule.

Other Automation Examples Using Toggl and Google Calendar APIs

By leveraging the APIs of Toggl and Google Calendar, various automations can be achieved!
How about the following automations, for example?

Automation Examples Using Toggl

You can automatically notify your email app of the content of tasks created or updated in Toggl, or automatically update tasks in Toggl based on updates made in task management tools!

Automation Example Using Google Calendar

You can automatically notify events from Google Calendar or automatically sync tasks created in another app with Google Calendar!

Conclusion

By integrating Toggl with Google Calendar, you can see how creating and managing schedules becomes easier than ever before!
This integration also helps you avoid situations like "I forgot to create an event in Google Calendar!"

<span class="mark-yellow">Additionally, the data integration method introduced here is easy to execute even for beginners!</span>
Yoom is designed to be simple and user-friendly, allowing those without programming knowledge to perform data integration.
This makes it easier for those who have previously given up on automation to give it a try!

Create a free account now

Once you create a free account, you can start using it immediately. Try it out and see how easy it is to operate!