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When using Toggl and Todoist, have you ever thought, "It's a bit of a hassle to manually enter tasks and work hours into separate apps..." "Manual entry often leads to mistakes or omissions, which is frustrating..."?
That said, some people might feel that integration seems difficult because it requires programming skills.
For those people, I recommend the no-code tool Yoom!
In this article, we introduce convenient integration flows that make daily task management and work efficiency much easier, such as automatically registering tasks created in Toggl into Todoist.
We will introduce many templates that you can use from today, so if you want to make your daily work easier and more convenient, please read to the end!
By using Yoom, you can easily integrate Toggl and Todoist without any code. Yoom provides pre-made templates for integrating Toggl and Todoist, so you can achieve integration immediately just by registering, without any API knowledge.
■Overview
The workflow "When a new task is created in Toggl, it is also registered as a task in Todoist" is an efficient business workflow utilizing Yoom.
When a new task is added in Toggl, the same task is automatically registered in Todoist as well.
■Recommended for
■Benefits of using this template
By integrating the APIs of Toggl and Todoist, you can automatically sync Toggl data with Todoist!
For example, you can automatically perform data synchronization like the one below without human intervention.
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Toggl and Todoist.
Registration takes just 30 seconds, so feel free to give it a try!
This flow is recommended for those who use both Toggl and Todoist and want to streamline time and task management.
■Overview
The workflow "When a new task is created in Toggl, it is also registered as a task in Todoist" is an efficient business workflow utilizing Yoom.
When a new task is added in Toggl, the same task is automatically registered in Todoist as well.
■Recommended for
■Benefits of using this template
This is a recommended flow for those who manage their daily work time with Toggl and use Todoist for task management to achieve efficient reflection.
■Overview
The workflow "Aggregate one day's work hours from Toggl and create a reflection task in Todoist" automatically aggregates daily work hours recorded in Toggl and generates reflection tasks in Todoist based on that data.
This allows for efficient daily work reflection and supports the optimization of time management.
■Recommended for
■Benefits of using this template
Now, let's create a flow that integrates Toggl and Todoist!
We'll use Yoom to proceed with the integration of Toggl and Todoist without any coding, so if you don't have a Yoom account yet, please click this link to create an account.
[What is Yoom]
This time, we will create a flow bot that transfers data to Todoist when a task is registered in Toggl!
We will create it in the following major steps.
■Overview
The workflow "When a new task is created in Toggl, it is also registered as a task in Todoist" is an efficient business workflow utilizing Yoom.
When a new task is added in Toggl, the same task is automatically registered in Todoist as well.
■Recommended for
■Benefits of using this template
Register My Apps to connect Toggl and Todoist to Yoom.
By completing the My Apps registration first, you can smoothly proceed with the automation settings.
Before connecting, create a task in Toggl!
1. Click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "Toggl" in the search box at the top right and select it from the search results.
2. On the displayed screen, enter the required fields and click "Add".
*The API Token is located at the bottom of the My Profile page.
3. Next, register Todoist with My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "Todoist" in the search box and select it from the search results.
On the displayed screen, enter your email and password, then click "Login".
If Toggl and Todoist are displayed in My Apps, the registration is complete.
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try it'.
■Overview
The workflow "When a new task is created in Toggl, it is also registered as a task in Todoist" is an efficient business workflow utilizing Yoom.
When a new task is added in Toggl, the same task is automatically registered in Todoist as well.
■Recommended for
■Benefits of using this template
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
*The following screen appears when you click "Register as a task in Todoist when a new task is created in Toggl [Copy]" in the Flowbot under "My Projects" on the left side of the Yoom page screen.
1. Click "OK" on the previous screen, then click the app trigger "New Task" on the displayed screen.
2. Enter the required fields on the displayed screen. Leave the trigger action as is and click "Next".
3. Enter "Workspace ID" and "Description".
*Set "Description" to any value you like.
*Enter the part of the URL in the red frame of the image below for the Workspace ID.
After entering, create a new task, then execute "Test", and if successful, click "Next".
4. Execute "Test" on the displayed screen, and if successful, click "Save".
*The displayed Output will be used in the next setting.
1. Click "Get Task" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection.
Select "Workspace Id" from the suggestions displayed when you click the input field.
"Project Id" can be selected from the suggestions displayed when you click the input field.
After entering, execute "Test", and if successful, click "Save".
1. Click "Create Task" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection.
Select "content" from the output displayed when you click the input field.
After entering, execute "Test", and if successful, click "Save".
*Once the setup is successful, the task will also be registered in Todoist.
Click the "Turn on Trigger" button in the red frame on the screen below to automatically start the Flowbot.
In addition to integration with Todoist, you can leverage Toggl's API to automate various tasks. If you find any flow interesting, please feel free to try it out!
By automating with Toggl and other services, task management and time tracking can be further streamlined.
You can automatically register schedules and tasks from Google Calendar or Trello to Toggl, or visualize Toggl's work history in Notion or Trello, making daily tasks easier to organize.
By automatically integrating with multiple services, task management becomes simpler and more reliable.
Receive notifications to avoid missing tasks on their due dates, and automatically convert emails and new issues into tasks, reducing the stress of scattered information and the hassle of manual work.
■Overview
The workflow "Retrieve tasks due today from Todoist and notify on Slack daily" automates daily task management and enhances work efficiency.
By automatically retrieving tasks due on the day from Todoist and notifying on Slack, the entire team can quickly grasp priorities.
This allows for effortless task checking and supports smooth business progress.
■Recommended for
■Benefits of using this template
■Overview
The flow of "Creating tasks in Todoist based on the content received in Gmail" is a business workflow that streamlines task management from emails.
It automatically registers tasks in Todoist that are often overlooked during daily email checks, supporting efficient business management.
By utilizing this flow, you can automatically reflect the content of Gmail in Todoist, thereby streamlining task management.
■Recommended for
■Benefits of using this template
Tasks are automatically created in Todoist based on the content received in Gmail, eliminating the need for manual data entry.
By ensuring that tasks from emails received in Gmail are added to Todoist, it prevents omissions in task registration.
Automation prevents human error in task registration, allowing for smooth business operations.
■Overview
This flow creates a task in Todoist when a card is registered in Trello.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
1. Companies managing tasks with Trello
・Those using it for task management within the team
・Those visualizing task progress
2. Companies managing tasks with Todoist
・Departments primarily using Todoist for task management
■Benefits of using this template
Trello is an effective tool for progressing team tasks, with features like progress visualization and task assignment.
Additionally, using Todoist can further smoothen communication among team members.
However, manually entering Trello content into Todoist every time can negatively impact the overall productivity of the team.
This flow is suitable for those who want to smoothly advance team projects.
By utilizing the [Create a task in Todoist when a card is registered in Trello] flow, it becomes easier to automatically add Trello information to Todoist, reducing the effort of manual entry.
Moreover, registering quoted content can prevent human errors from manual entry and maintain high accuracy of shared information within the team.
■Notes
・Please integrate both Trello and Todoist with Yoom.
■Overview
This is a flow where a task is created in Todoist when a task is added to a project in Asana.
■Recommended for
1. Project Management Teams
・Teams that want to seamlessly integrate task management between Asana and Todoist
・Teams that want to automate follow-ups in Todoist when tasks are added
2. Sales Departments
・Teams that want to quickly manage responses in Todoist for tasks occurring in Asana
・Teams that want to track task progress in Todoist and strengthen customer response
3. Customer Support Teams
・Teams that want to automatically manage support tasks in Asana as tasks in Todoist for quick response
・Teams that want to manage customer inquiries and issues as tasks in Asana and convert them directly into tasks in Todoist
4. Marketing Departments
・Teams that want to link project tasks in Asana as tasks in Todoist to strengthen follow-ups on marketing campaigns
■Benefits of Using This Template
・Automatic task synchronization eliminates the need for manual task registration, leading to improved operational efficiency.
・Sharing tasks created in Asana with Todoist makes it easier for all team members to understand task progress.
・It can be used not only for team task management but also for individual task management.
■Notes
・Please integrate both Asana and Todoist with Yoom.
■Overview
This is a flow that adds tasks to Todoist when they are registered in Backlog.
■Recommended for
1. Project teams using both Backlog and Todoist
・Those who want tasks managed in Backlog to be automatically reflected in Todoist
・Those who want to reduce the effort of manually synchronizing task information between Backlog and Todoist
2. Development teams primarily using Backlog
・Those who want to manage tasks in Todoist to promote task visualization
・Those who want all team members to be able to understand the progress of tasks by linking Backlog task information to Todoist
■Benefits of using this template
Backlog is an excellent tool for project management, but when using Todoist as well, manually registering tasks in both Backlog and Todoist can lead to discrepancies in information.
By implementing this flow, tasks registered in Backlog are automatically added as tasks in Todoist, allowing the same tasks to be managed in both Backlog and Todoist. This enables the unification of information and the improvement of work efficiency, thereby strengthening the overall team collaboration.
■Notes
・Please link both Backlog and Todoist with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
This time, we introduced a method to easily integrate Toggl and Todoist with Yoom to alleviate the burden of manual work and the stress of task management.
By automating daily detailed tasks, time management becomes smoother, and you won't have to worry about forgetting tasks or making mistakes. No complicated programming is required, so even beginners can feel at ease.
Feel free to register for Yoom for free and start improving your work efficiency today!
