How to Transcribe Meeting Audio Data and Notify on Discord

Step 2: Set the Trigger

The first setting is the "Meeting File Upload Form".
Using Yoom's form feature, set the flow to activate when a meeting audio file is uploaded.

First, configure the contents of the form.

Set the contents you want to include in the submission form for audio files, utilizing the "Required" fields.
You can also configure fields like name and email address.

You can also set the text that appears on the completion page after the form is submitted, so enter it if necessary.
Once configured, proceed to the next step.

Next, confirm the form contents and upload the audio file.

After confirming the contents of the configured form, upload a test audio file.
Submission via the form is not possible at this stage, so manual upload is required during configuration.

Once configured, click "Save" to complete the trigger setting.

Step 3: Configure Transcription of Audio Data

The next setting is "Transcribe Audio Data".
This setting uses AI operations.

AI operations (transcription) are available only on certain paid plans. If your plan is not eligible, the operation of the flow bot you set will result in an error, so please be careful.

Paid plans offer a two-week free trial, during which you can use the restricted AI operations.

First, configure the action settings.

Decide on the action while considering the length of the audio data and the task volume, then proceed to the next step.

Next, obtain the information needed to transcribe the audio data.

Once the meeting file data is set, click "Test".

If the test is successful, you can obtain the output of the transcribed audio.

Once confirmed, click "Save" to complete the transcription setting.

Step 4: Configure Notifications to Discord

The final setting is "Notify Discord".
Send the information obtained so far to Discord.

On the first page, the account information linked with My Apps is reflected.

If necessary, modify the title and proceed after confirming the account information.

Next, configure the details of the notification content.

The part where the output is entered will change according to the obtained data.
If a template message is needed, directly type the text in the message content field.

Once configured, click "Test". If the test is successful, a notification will be sent to Discord, and you can obtain the output in Yoom.

Once confirmed, click "Save" to complete all settings.

Finally, turn on the trigger.

Now, when an audio file is uploaded through the form, it will be automatically transcribed and a notification will be sent to Discord.

The flow you have set is as follows.

Other Automation Examples Using Discord and AI Features

In addition to the integrations introduced today, various automations can be achieved by utilizing Discord's API and AI features.

If you find something interesting, please give it a try!

Automation Examples Integrating Discord and AI Features

It is also possible to integrate features such as converting meeting content into minutes after a Google Meet or Zoom meeting and notifying Discord, or automatically translating emails received in English and notifying Discord.

Examples of Automation Using Discord

Notify Discord When a New Record is Posted to the Database

Automatically notify Discord when a new record is added to Google Sheets, Notion, etc.

Remind today's calendar events and tasks due today on Discord

Automatically remind today's events from Google Calendar and tasks due today from Notion on Discord.

Notify Discord of Form Responses

Automatically notify Discord when responses are submitted to forms such as Google Forms or HubSpot forms.

Examples of Automation Using AI Features

Read and Save Documents with OCR Functionality

Documents received via email or forms are read using OCR and automatically notified on Discord.

Extract text and add it to apps or databases

Automatically extract specific content from messages posted on Discord using AI and add it to Trello, Google Sheets, etc.

Summarize the text

Automatically summarize messages received via chat tools or email and notify on Discord, or summarize content registered in a database.

Benefits and Examples of Integrating Discord with Voice Transcription Features

Benefit 1: Streamlining Meeting Minutes Creation

<span class="mark-yellow">Transcribing meeting audio data can significantly reduce the burden of creating meeting minutes.</span> Once the transcribed data is created, there's no need to take notes manually, allowing participants to focus more on discussions during the meeting.
Additionally, you can expect improvements in the quality and speed of creating meeting minutes!

For example, if you need to accurately record what was said in a regular meeting and share it among participants later, creating quick and accurate meeting minutes based on transcription data should reduce the effort required for record-keeping and help establish an environment where you can focus on the essence of the discussion.

Benefit 2: Improving Timing of Information Sharing

By transcribing meeting content and notifying a designated Discord channel, <span class="mark-yellow">you can smoothly share information with members who couldn't attend.</span> When information sharing is smooth like this, everyone can quickly grasp the information, making decision-making and responses smoother for the entire team.

For instance, even if there are members who couldn't attend the meeting due to business trips or other tasks, they can check the transcribed content via Discord notifications, allowing them to understand the team's situation and decide on the next actions. This kind of integration also has the benefit of improving the quality of communication across the entire team!

Benefit 3: Easier Recording and Utilization of Meeting Content

By saving transcription data in Discord, <span class="mark-yellow">you can create an environment where meeting content is preserved as a history and can be easily reviewed and utilized later!</span> Text data can be searched by keywords, making it easier to efficiently find the necessary information, which is a significant advantage.

For example, if you want to review the policies or specific proposals decided in past meetings, you can quickly access the desired information by searching for the relevant transcription in the notification history within Discord. This way, meeting content can be effectively utilized over the long term, potentially leading to overall work efficiency improvements.

Conclusion

By utilizing Yoom, you can easily implement a system that integrates apps to streamline work processes. Even without programming knowledge, you can set it up to transcribe meeting content and notify Discord with ease.

Use this integration to facilitate smooth information sharing across the team and reduce the overall workload!
If you're interested in improving work efficiency, why not start with a free registration and experience its convenience?