How to Transcribe Meeting Audio Data and Notify on Discord

Step 2: Set the Trigger

The initial setup is the "Meeting File Upload Form".
Using Yoom's form feature, set it up so that the flow activates when a meeting audio file is uploaded.

First, configure the contents of the form.

Configure the contents you want to include in the submission form for audio files, utilizing the "Required" fields.
You can also set items like name and email address.

You can also configure the text displayed on the completion page after form submission, so enter it if necessary.
Once configured, proceed to the next step.

Next, review the form contents and upload the audio file.

Once you've reviewed the form contents, upload a test audio file.
Submission via the form is not possible at this stage, so manual upload is required during setup.

Once configured, click "Save" to complete the trigger setup.

Step 3: Configure Transcription of Audio Data

The next setup is "Transcribing Audio Data".
This setup uses AI operations.

AI operations (transcription) are available only with certain paid plans. If your plan is not eligible, the operation of the flow bot you set will result in an error, so please be careful.

Paid plans offer a two-week free trial, during which you can use AI operations that are normally restricted.

First, configure the action settings.

Decide on the action considering the length of the audio data and the amount of tasks, then proceed to the next step.

Next, obtain the information needed to transcribe the audio data.

Once you've set the meeting file data, click "Test".

If the test is successful, you can obtain the output of the transcribed audio.

Once confirmed, click "Save" to complete the transcription setup.

Step 4: Configure Notifications to Discord

The final setup is "Notify Discord".
Send the information obtained so far to Discord.

On the first page, the account information linked with My Apps is reflected.

If necessary, modify the title and check the account information before proceeding to the next step.

Next, configure the details of the notification content.

The part where you input the output will change based on the data obtained.
If you need a template, type the text directly into the message content field.

Once configured, click "Test". If the test is successful, a notification will be sent to Discord, and you can obtain the output in Yoom.

Once confirmed, click "Save" to complete all settings.

Finally, turn the trigger ON.

Now, when an audio file is uploaded through the form, it will be automatically transcribed and a notification will be sent to Discord.

The flow you set up is as follows.

Other Automation Examples Using Discord and AI Features

In addition to the integrations introduced today, various automations can be achieved by utilizing Discord's API and AI features.

If you find anything interesting, please give it a try!

Automation Examples Integrating Discord and AI Features

It is also possible to integrate features such as converting meeting content into minutes after a Google Meet or Zoom meeting and notifying Discord, or automatically translating emails received in English and notifying Discord.

Examples of Automation Using Discord

Notify Discord When a New Record is Posted to the Database

Automatically notify Discord when a new record is added to Google Sheets, Notion, or similar platforms.

Remind today's schedule and tasks due today on the calendar to Discord

Automatically remind today's schedule from Google Calendar and tasks due today from Notion to Discord.

Notify Discord of Form Responses

Automatically notify Discord when responses are submitted to forms such as Google Forms or HubSpot forms.

Automation Examples Utilizing AI Features

Read and Save Documents with OCR Functionality

Documents received via email or forms are read with OCR and automatically notified on Discord.

Extract text and add it to apps or databases

Automatically extract specific content from messages posted on Discord using AI and add it to Trello, Google Sheets, and more.

Summarize the Text

Automatically summarize messages received via chat tools or email and notify on Discord, or summarize content registered in a database.

Benefits and Examples of Integrating Discord with Voice Transcription Features

Benefit 1: Streamlined Meeting Minutes Creation

<span class="mark-yellow">Transcribing meeting audio data can significantly reduce the burden of creating meeting minutes.</span> Once the transcription is created, there's no need to take notes manually, allowing participants to focus more on discussions during the meeting.
Additionally, you can expect improvements in the quality and speed of creating meeting minutes!

For example, if you need to accurately record what was said in a regular meeting and share it among participants later, creating quick and accurate meeting minutes based on transcription data should help reduce the effort involved in recording and create an environment where you can focus on the essence of the discussion.

Benefit 2: Improved Timing of Information Sharing

By transcribing meeting content and notifying a designated Discord channel, <span class="mark-yellow">you can smoothly share information with members who couldn't attend.</span> When information sharing is facilitated in this way, everyone can quickly grasp the information, making decision-making and responses smoother for the entire team.

For instance, even if there are members who couldn't attend the meeting due to business trips or other tasks, they can check the transcribed content via Discord notifications, allowing them to understand the team's situation and decide on the next steps. This kind of integration also has the benefit of improving the quality of communication across the entire team!

Benefit 3: Easier Recording and Utilization of Meeting Content

By saving transcription data in Discord, <span class="mark-yellow">you can create an environment where meeting content is preserved as a history and can be easily reviewed and utilized later!</span> Text data can be searched by keywords, making it easier to efficiently find the necessary information, which is a significant advantage.

For example, if you want to review the policies or specific proposals decided in past meetings, you can quickly access the desired information by searching for the relevant transcription in Discord's notification history. This way, the content of meetings can be effectively utilized in the long term, potentially leading to overall operational efficiency improvements.

Conclusion

By utilizing Yoom, you can easily implement a system that integrates apps to streamline operations. It can be set up without programming knowledge, making it easy to transcribe meeting content and notify it on Discord.

Use this integration to facilitate smooth information sharing across the team and reduce the overall burden of operations!
If you're interested in improving operational efficiency, why not register for free and experience its convenience firsthand?