How to integrate WooCommerce with Google Sheets to automatically add orders to Google Sheets when an order is placed in WooCommerce

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

We recommend automatically syncing WooCommerce order details with Google Sheets.
This automation may reduce the hassle of managing order details and improve operational efficiency.
In this article, we will explain how to integrate WooCommerce with Google Sheets and how to set up automation.
This will enable centralized management of order details, allowing you to understand the data by checking just one tool.

Benefits of Integrating WooCommerce with Google Sheets

Benefit 1: Centralized Data Management

By integrating WooCommerce with Google Sheets, order data is centralized, which can lead to improved operational efficiency.
For example, when an order occurs in WooCommerce, it can be automatically registered in Google Sheets.
This allows WooCommerce order data to be reflected in Google Sheets, enabling the entire team to access the same data.
Additionally, it eliminates the need to check each tool, removing the necessity to switch between tools.

Benefit 2: Reduction of Manual Workload

The integration of WooCommerce and Google Sheets can eliminate the need for manual data entry, reducing the burden on staff.
As a result, it is expected to prevent human errors such as double entries or omissions, thereby improving work accuracy.
This allows staff to allocate the time spent on data entry to other tasks.
It may be particularly effective in environments with a high volume of orders.
This automation will aid in smooth operations and improved operational efficiency.

How to Create a Workflow for Integrating WooCommerce and Google Sheets

This time, we will introduce how to set up the following template: "Add to Google Sheets when an order occurs in WooCommerce."
By using this template, you don't need to set up automation from scratch, which is convenient.

You can set it up in the following 4 steps.

Register WooCommerce and Google Sheets as My Apps
Open the template
Set triggers and actions
Verify the automation between WooCommerce and Google Sheets

If you are not using Yoom, please register for free here.
If you are already using Yoom, please log in.

[What is Yoom]

Step 1: Register WooCommerce and Google Sheets as My Apps

Please register WooCommerce and Google Sheets as My Apps in Yoom.
By registering My Apps first, you can smoothly set up automation.

Let's register WooCommerce as My App first.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.
Find WooCommerce from the app list or search for Google Sheets using "Search by App Name".

The following screen will be displayed, so set the "Account Name" and "Access Token" while referring to the explanation.

Next, let's register Google Sheets as My App.
Select Google Sheets in the same way as before.
When the following screen appears, please log in to Google Sheets.

Step 2: Open the Template

To set up automation, click "Try it" on the banner below.

Please check the display on the screen below and click "OK".

The following screen will be displayed, so please check the "Title" and "Description".
If you want to make changes, you can do so by clicking on the relevant section.
To start with WooCommerce settings, click "When an order is created".

Step 3: Set Triggers and Actions

The following screen will be displayed, so let's check the settings.

"Title" → Can be freely changed
"Account information to link with WooCommerce" → Check if the account is correct
"Trigger Action" → When an order is created

The following screen will be displayed, so please set the "TOP page URL".
Once the setup is complete, click "Test" → "Test Successful" → "Save".

Next, to set up Google Sheets, click "Add Record".
The following screen will be displayed, so let's check the settings.

"Title" → Can be freely changed
"Account information to link with Google Sheets" → Check if the account is correct
"Execution Action" → Add Record

Please set the order information in Google Sheets for testing.
The settings are as follows.

Return to Yoom and set up "Database Integration".

The following screen will be displayed, so check the setup method.

Scroll down and set the "Values of the records to be added".
Use the WooCommerce output for the setup.
You can check the output by clicking the arrow in the red frame.
Set the output corresponding to the item names in the Google Sheets set for testing.
Once the setup is complete, click "Test" → "Test Successful" → "Save".

Step 4: Verify the Automation between WooCommerce and Google Sheets

Once you click "Turn ON Trigger", the automation setup is complete.
Please check if the flowbot is working correctly.

Other Examples of Automation Using WooCommerce and Google Sheets

1. This is a flow where product information registered in kintone is automatically added to WooCommerce.
As product information is automatically reflected in WooCommerce immediately after registration, you can quickly check the data.
You can centrally manage product information, and only need to check one app, saving the hassle of moving between tools.

2. This is a flow to add orders to Notion when they occur in WooCommerce.
This is the flow we introduced, with the registration destination set to Notion.
By integrating with Notion, which is also convenient for task management, you can manage WooCommerce order information.

3. This is a flow where AI extracts information from the notes in Google Docs and automatically creates documents in Google Sheets.
Based on the notes taken in Google Docs during meetings, documents can be automatically issued in Google Sheets, reducing the effort required for document creation.
Automation of document issuance can shorten the time needed to create documents.

Summary

Integrating WooCommerce with Google Sheets may make order management easier and lead to more transparent data management.
This automation could be effective for companies that handle a large amount of order data.
As a result, staff may be able to allocate their free time to managing the e-commerce site.
Use this article as a reference to streamline your order data management.

For app integration and automation without the need for code input, Yoom is recommended.
If you want to try operating Yoom, please register for free from here.