How to Set Up Email Notifications in Outlook When a Post is Published in WordPress

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you navigated to
3. Register for Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.

Step 2: Setting up a trigger to activate when a post is published in WordPress

1. Open the copied template.
　※ You can change it to any title from the red frame part in the image below.

2. Click the Flowbot's "App Trigger: When a post is published".

3. Select the linked account and action.
　Change the title if necessary and click "Next".

4. Set up the API connection for the app trigger.
　Select the trigger activation interval. A shorter setting is generally recommended.
　※ The time you can specify varies depending on the plan. Reference: List of feature restrictions and usage limits for each plan

5. Click "Test".

6. If the test is successful, click "Save".

Step 3: Setting up the action to send an email in Outlook

1. Click the Flowbot's "Send Email: Send Email".

2. Set up the email.
　・Title: Can be changed if necessary.
　・Email settings: Use the output obtained in Step 2 to enter the necessary information in each field.
　※ The image below is an example of input.

　※ The image below is an example of output reference. When you click the input field, candidates will be displayed, so please select the target item.

3. Click "Next".

4. Check the email content and click "Test".

5. If the test is successful, click "Save".

This completes the flow "Notify by email in Outlook when a post is published in WordPress".
Turn the trigger of the saved flow to "ON" to activate it.

The Flowbot template used this time
Notify by email in Outlook when a post is published in WordPress

Other Automation Examples Using WordPress and Outlook

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of WordPress and Outlook.

If you find something interesting, please give it a try!

Automation Examples Using WordPress

Notify Chat Tools When an Article is Published on WordPress

Automatically notify Slack, Discord, etc., when an article is published on WordPress.

Create a New Post in WordPress Using Form Content

Automatically create and publish a post in WordPress using content from Google Forms or similar.

Post to X (Twitter) when there is a new post on WordPress

Automatically post to X (Twitter) when there is a new post on WordPress.

Examples of Automation Using Outlook

Save received messages and document contents in a database with Outlook

Automatically save the contents of messages and attached documents received in Outlook to Microsoft Excel, Notion, and other platforms.

Send Emails with Outlook Based on Customer Management Tool Information

Automatically send emails to customers based on registration information from tools like Salesforce and HubSpot.

Automatically Save Documents Received in Outlook to Cloud Storage

Automatically save documents received in Outlook to OneDrive or Microsoft SharePoint.

Benefits of Integrating WordPress with Outlook

Benefit 1: Improved Operational Efficiency

With this integration, you no longer need to manually send notifications every time a post is published.
This allows team members to focus on other important tasks.
Even if your company frequently disseminates information through blog posts, it helps reduce the workload of the responsible personnel.
By automating the process, you can minimize the risk of human errors such as missed notifications or transcription mistakes, potentially reducing the effort required for handling discrepancies.

For example, if you post industry news daily, you can set it up so that when a new article is published, the information is automatically shared via email with internal stakeholders.
Since the blog manager doesn't need to create notification messages, they can immediately start writing the next article or conduct access analysis!

Benefit 2: Faster Information Dissemination

With this integration, the information is shared with the entire team as soon as an article is published.
All stakeholders, including the editorial and marketing teams, can quickly grasp the latest information, enabling smooth feedback and follow-up.
If you can quickly perform final checks on the content or execute marketing strategies, it might lead to protecting the brand image or increasing the number of leads.

For instance, when you publish an article about a new product release and related campaigns, stakeholders can immediately check the content via email.
As a result, the editorial team can perform final checks in the public state, and the marketing team can smoothly start necessary follow-up tasks like registering data for lead management.

Conclusion

We introduced a method to integrate WordPress with Outlook to automatically send email notifications when new posts are published.
This automation eliminates the need to create notification messages, reducing the burden on administrators and speeding up information dissemination.
Try quickly sharing published content among your team and achieving smooth follow-up processing!

If you can accelerate sharing on social media or providing information to sales prospects, it might lead to an increase in leads or customers.
With Yoom, you can easily set up the integration without any coding, so give it a try!