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In this article, we will introduce how to automatically send email notifications via Outlook every time a post is published on WordPress.
This integration eliminates the need to manually create notification messages by transcribing post content, thereby reducing the burden on those managing blogs or websites!
It also helps in speeding up communication with stakeholders.
When multiple teams or departments are involved in content management, smooth information sharing allows stakeholders to quickly start related tasks.
You can integrate WordPress and Outlook without any coding, so please take a look!
In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve this.
You can start immediately using the template below, so please give it a try!
■Overview
This is a flow that notifies via Outlook email when a post is published on WordPress.
■Recommended for
1. Those who run a blog or news site on WordPress
・Those who want to quickly inform stakeholders about the publication of articles
・Those who want to save the effort of manually sending publication notifications and improve work efficiency
・Those who want to distribute article update information to subscribers via email
2. Teams using Outlook as an information sharing tool
・Those who want to centralize WordPress post information in Outlook for unified information sharing
■Benefits of using this template
Manually sending notification emails to responsible parties when a blog post is published on WordPress can lead to human errors such as missed notifications or delays.
By integrating WordPress with Outlook, notification emails are automatically sent via Outlook when a post is published on WordPress.
This allows for the quick sharing of publication information with team members, thereby streamlining blog operations.
■Notes
・Please integrate both WordPress and Outlook with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
[About Yoom]
Let's set up the integration between WordPress and Outlook and automate your workflow.
Using a template, we will introduce the steps to create a workflow that "notifies via email in Outlook when a post is published in WordPress".
*If you have already completed the app integration, please proceed to Step 2.
1. Select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.
2. From the new connection list in My Apps, select WordPress and Outlook respectively, and integrate the apps.
*Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.
＜For WordPress＞
Enter the account name, domain, username, and password, and click "Add" to complete the registration in My Apps.
＜For Outlook＞
Sign in to your account to complete the registration in My Apps.
Next, copy the template to My Projects and create a Flowbot.
Copy the Flowbot template from below.
■Overview
This is a flow that notifies via Outlook email when a post is published on WordPress.
■Recommended for
1. Those who run a blog or news site on WordPress
・Those who want to quickly inform stakeholders about the publication of articles
・Those who want to save the effort of manually sending publication notifications and improve work efficiency
・Those who want to distribute article update information to subscribers via email
2. Teams using Outlook as an information sharing tool
・Those who want to centralize WordPress post information in Outlook for unified information sharing
■Benefits of using this template
Manually sending notification emails to responsible parties when a blog post is published on WordPress can lead to human errors such as missed notifications or delays.
By integrating WordPress with Outlook, notification emails are automatically sent via Outlook when a post is published on WordPress.
This allows for the quick sharing of publication information with team members, thereby streamlining blog operations.
■Notes
・Please integrate both WordPress and Outlook with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you navigated to
3. Register for Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.
1. Open the copied template.
※ You can change it to any title from the red frame part in the image below.
2. Click the Flowbot's "App Trigger: When a post is published".
3. Select the linked account and action.
Change the title if necessary and click "Next".
4. Set up the API connection for the app trigger.
Select the trigger activation interval. A shorter setting is generally recommended.
※ The time you can specify varies depending on the plan. Reference: List of feature restrictions and usage limits for each plan
5. Click "Test".
6. If the test is successful, click "Save".
1. Click the Flowbot's "Send Email: Send Email".
2. Set up the email.
・Title: Can be changed if necessary.
・Email settings: Use the output obtained in Step 2 to enter the necessary information in each field.
※ The image below is an example of input.
※ The image below is an example of output reference. When you click the input field, candidates will be displayed, so please select the target item.
3. Click "Next".
4. Check the email content and click "Test".
5. If the test is successful, click "Save".
This completes the flow "Notify by email in Outlook when a post is published in WordPress".
Turn the trigger of the saved flow to "ON" to activate it.
The Flowbot template used this time
Notify by email in Outlook when a post is published in WordPress
■Overview
This is a flow that notifies via Outlook email when a post is published on WordPress.
■Recommended for
1. Those who run a blog or news site on WordPress
・Those who want to quickly inform stakeholders about the publication of articles
・Those who want to save the effort of manually sending publication notifications and improve work efficiency
・Those who want to distribute article update information to subscribers via email
2. Teams using Outlook as an information sharing tool
・Those who want to centralize WordPress post information in Outlook for unified information sharing
■Benefits of using this template
Manually sending notification emails to responsible parties when a blog post is published on WordPress can lead to human errors such as missed notifications or delays.
By integrating WordPress with Outlook, notification emails are automatically sent via Outlook when a post is published on WordPress.
This allows for the quick sharing of publication information with team members, thereby streamlining blog operations.
■Notes
・Please integrate both WordPress and Outlook with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of WordPress and Outlook.
If you find something interesting, please give it a try!
Notify Chat Tools When an Article is Published on WordPress
Automatically notify Slack, Discord, etc., when an article is published on WordPress.
■Overview
This is a flow that notifies a Google Chat space when an article is updated in WordPress.
■Recommended for
1. Those who run a blog or website on WordPress
・Those who want to quickly share article publication information with team members or stakeholders
・Those who want to streamline promotional activities and social media posts after article publication
・Those who want to eliminate the hassle of manual notifications
2. Teams that want to streamline information sharing by linking WordPress and Google Chat
・Those who want to increase team members' awareness and site traffic by notifying Google Chat of article updates
・Those who want to conduct discussions and feedback on Google Chat after article updates
3. Those who want to reduce manual input work and automate actions between WordPress and Google Chat
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Administrative and clerical staff with a lot of input work
■Benefits of using this template
・You can streamline operations by eliminating the need to manually input updated article information from WordPress into Google Chat, leading to significant time savings.
・Notifications are sent to Google Chat spaces immediately after an article is updated in WordPress, enabling rapid information sharing.
・You can freely customize the content to be notified and the channels to be notified in Google Chat spaces, allowing flexible adaptation to your company's operations.
・You can prevent errors associated with manual notifications (such as missed notifications or misdelivery).
・Sharing article update information on Google Chat facilitates smooth information collaboration among team members, leading to efficient promotional activities.
■Notes
・Please link both WordPress and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This is a flow that notifies Discord when a post is published on WordPress.
■Recommended for
1. Those who run a blog or website using WordPress
・Those who want to receive notifications promptly when a new post is published
2. Those who use Discord as a communication tool
・Those who use Discord as a daily communication tool and want to share information smoothly within the team
・Those who want to automatically notify Discord when a new blog post is published and quickly inform all members
■Benefits of using this template
The benefit of using this flow is that it enables speedy information sharing.
This allows team members to quickly grasp the publication of posts and respond promptly to new content.
For example, it improves work efficiency as promotions or reviews of new articles can be conducted immediately.
Additionally, it facilitates communication among members and prevents information transmission leaks, leading to smoother project progress.
By utilizing this flow, the overall productivity of the team increases, enabling the provision of higher quality content as a result.
■Notes
・Please integrate both WordPress and Discord with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow that notifies a Slack channel when an article is published on WordPress.
■Recommended for
1. Those who run a blog or website on WordPress
・Those who want to quickly share publication information with team members or stakeholders
・Those who want to streamline promotional activities and social media posts after publishing an article
・Those who want to eliminate the hassle of manual notifications
2. Teams that want to streamline information sharing by integrating WordPress and Slack
・Those who want to increase team awareness and website traffic by notifying Slack of article publications
・Those who want to conduct discussions or receive feedback on Slack after publishing an article
3. Those who want to reduce manual input tasks and automate actions between WordPress and Slack
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Administrative and clerical staff with many input tasks
■Benefits of using this template
・You can improve operational efficiency by eliminating the need to manually input publication information from WordPress into Slack, leading to significant time savings.
・Notifications are sent to the Slack channel immediately after an article is published on WordPress, enabling rapid information sharing.
・You can freely customize the content of the notifications and the channels they are sent to, allowing flexible adaptation to your company's operations.
・Prevents errors associated with manual notifications (such as missed notifications or misdelivery).
・Sharing publication information on Slack facilitates smooth information collaboration among team members, leading to efficient promotional activities.
■Notes
・Please integrate Yoom with both WordPress and Slack.
Create a New Post in WordPress Using Form Content
Automatically create and publish a post in WordPress using content from Google Forms or similar.
■Overview
This is a flow for creating new posts on WordPress using the content from Google Forms.
■Recommended for
1. Those who frequently use Google Forms
・Those who want to post articles on WordPress based on responses from Google Forms
2. Those who manage blogs or websites on WordPress
・Those who find posting articles on WordPress cumbersome
・Those who want to efficiently streamline the posting process and produce more content
■Benefits of using this template
By using this template, you can post new articles on WordPress using Google Forms.
This provides several benefits, such as saving time. Since the posting process can be done on Google Forms, it increases convenience for those not familiar with WordPress, reducing the time spent on tasks.
Additionally, Google Forms can easily integrate with Google Sheets, allowing for automatic transcription of responses directly into Google Sheets.
This is effective for managing posted articles.
■Notes
・Please integrate both Google Forms and WordPress with Yoom.
・Refer to the following for methods on obtaining response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
The workflow "Organize form content with ChatGPT and create a draft in WordPress" is a business workflow that reduces the hassle of content creation.
This makes the content creation process smoother.
■Recommended for
■Benefits of using this template
Post to X (Twitter) when there is a new post on WordPress
Automatically post to X (Twitter) when there is a new post on WordPress.
■Overview
The workflow "Post to X (Twitter) when there is a new post on WordPress" automates the integration of social media when updating a blog.
When an article is published on WordPress, the same content is automatically posted to X (Twitter), enabling effective information dissemination while saving effort.
■Recommended for those who:
■Benefits of using this template
Save received messages and document contents in a database with Outlook
Automatically save the contents of messages and attached documents received in Outlook to Microsoft Excel, Notion, and other platforms.
■Overview
In this flow, resumes received in Outlook can be automatically processed with OCR and seamlessly added to Notion. This automation will enable faster and more accurate recruitment management.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow to register inquiries received in Outlook into Airtable.
■Recommended for
1. Those who use Outlook regularly
・Customer support representatives who receive inquiries using Outlook
2. Companies that manage data using Airtable
・Those who want to efficiently manage data using Airtable
・Those who want to accumulate inquiries from customers in Airtable for data analysis and other purposes
■Benefits of using this template
By implementing this template, you can automatically register inquiry information received in Outlook into Airtable.
Those who have been manually entering data will no longer need to do so, reducing their workload.
Staff will be able to focus on other tasks by effectively utilizing the time saved.
Additionally, as tasks previously done by humans are automated, human errors are minimized.
This prevents input mistakes or omissions, leading to accurate data management.
■Notes
・Please integrate both Airtable and Outlook with Yoom.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
・Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
The "Summarize Outlook Emails with AI and Add to Microsoft Excel" workflow is an automated process that efficiently organizes and digitizes received email content.
It reduces the hassle of data management while maintaining business speed.
■Recommended for
■Benefits of using this template
By automatically summarizing emails and adding them to Excel, the burden of manual work is reduced, and work time is shortened.
Additionally, consistent summarization and automatic input by AI improve data accuracy.
Centralized management of important email information in Excel allows for immediate access when needed, leading to efficient information management.
Send Emails with Outlook Based on Customer Management Tool Information
Automatically send emails to customers based on registration information from tools like Salesforce and HubSpot.
■Overview
This is a flow that notifies a lead with a template email in Outlook using Microsoft Dynamics365 Sales.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
1. Those who utilize Microsoft Dynamics365 Sales in their business
・Those who regularly add or update leads
・Those who manage their sales process centrally with Microsoft Dynamics365 Sales
2. Those who use Outlook for creating and sending emails
・Those who send template emails from Outlook after adding leads
・Those who want to streamline the process of creating and sending emails in Outlook
■Benefits of using this template
If you are sending template emails after adding leads, you might find it cumbersome as the response time increases with the number of leads.
Moreover, spending too much time on lead responses can reduce the time available for other tasks, potentially decreasing productivity.
With this flow, when a lead is created in Microsoft Dynamics365 Sales, you can send a template email to the lead from Outlook.
This allows you to streamline lead responses, eliminate manual tasks, and secure time to focus on important sales activities.
■Notes
・Please integrate both Microsoft Dynamics365 Sales and Outlook with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
In this flow, it is possible to send scheduling emails via Outlook based on form information from Hubspot. This automation reduces the manual effort of scheduling meetings and supports efficient sales activities.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The flow "Send a thank-you email from Outlook to the person in charge when the opportunity stage is updated in Salesforce" is a business workflow that streamlines opportunity management and automates communication with the person in charge.
Thank-you emails are automatically sent according to the update of the opportunity stage, improving business efficiency and deepening trust with the person in charge.
■Recommended for
■Benefits of using this template
Automatically Save Documents Received in Outlook to Cloud Storage
Automatically save documents received in Outlook to OneDrive or Microsoft SharePoint.
■Overview
This is a flow that automatically uploads attachments received in Outlook to OneDrive.
It can be used for the automatic saving of files such as invoices and purchase orders.
Feel free to change the folder location in OneDrive as needed.
■Recommended for
1. Those who use both Outlook and OneDrive
2. Those who save files received via email
3. Those who receive invoices or purchase orders via email
4. Those looking to improve efficiency with Outlook and OneDrive
■Benefits of using this template
・It can automatically save files by triggering based on specific subjects such as invoices and purchase orders, reducing the hassle of downloading and uploading.
■Notes
・Integration with both Outlook and OneDrive is required for Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that reads document data received in Outlook using OCR, updates the file name, and stores it in Dropbox.
By using Yoom, you can easily connect apps without programming.
■Recommended for
1. Those who use Outlook for business
・Those who want to improve the efficiency of managing document data such as invoices, quotes, and contracts received by email
2. Those who use Dropbox for file management
・Those who want to centralize document data management and speed up sharing
・Those who aim to improve search efficiency by standardizing naming conventions when uploading files
■Benefits of using this template
Document data received in Outlook is automatically uploaded to a specified folder in Dropbox with a file name that matches the content.
By automatically converting to a pre-set name, systematic file management becomes possible, making file searches easier.
■Notes
・Please connect both Outlook and Dropbox with Yoom.
・Branches are available from the mini plan and above, and AI operations are features available only in the team plan and success plan. Operations set in other plans will result in an error, so please be careful.
・Yoom's paid plans offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow to upload attachments received in Outlook to Microsoft SharePoint.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Outlook as their email tool
・Those who manually upload received attachments to other tools
2. Those who manage files with Microsoft SharePoint
・Those who want to efficiently upload files to Microsoft SharePoint
■Benefits of using this template
Managing files attached to emails with Microsoft SharePoint streamlines file searching.
However, downloading files attached to emails each time and uploading them to Microsoft SharePoint is inefficient.
With this flow, you can automatically upload attachments received in Outlook to Microsoft SharePoint, thus streamlining manual tasks.
Since you can consolidate attachments received in Outlook into Microsoft SharePoint, it allows for smooth file verification and searching.
Additionally, it prevents file storage omissions, thereby improving the accuracy of file management.
With this integration, you no longer need to manually send notifications every time a post is published.
This allows team members to focus on other important tasks.
Even if your company frequently disseminates information through blog posts, it helps reduce the workload of the responsible personnel.
By automating the process, you can minimize the risk of human errors such as missed notifications or transcription mistakes, potentially reducing the effort required for handling discrepancies.
For example, if you post industry news daily, you can set it up so that when a new article is published, the information is automatically shared via email with internal stakeholders.
Since the blog manager doesn't need to create notification messages, they can immediately start writing the next article or conduct access analysis!
With this integration, the information is shared with the entire team as soon as an article is published.
All stakeholders, including the editorial and marketing teams, can quickly grasp the latest information, enabling smooth feedback and follow-up.
If you can quickly perform final checks on the content or execute marketing strategies, it might lead to protecting the brand image or increasing the number of leads.
For instance, when you publish an article about a new product release and related campaigns, stakeholders can immediately check the content via email.
As a result, the editorial team can perform final checks in the public state, and the marketing team can smoothly start necessary follow-up tasks like registering data for lead management.
We introduced a method to integrate WordPress with Outlook to automatically send email notifications when new posts are published.
This automation eliminates the need to create notification messages, reducing the burden on administrators and speeding up information dissemination.
Try quickly sharing published content among your team and achieving smooth follow-up processing!
If you can accelerate sharing on social media or providing information to sales prospects, it might lead to an increase in leads or customers.
With Yoom, you can easily set up the integration without any coding, so give it a try!
