How to integrate Wrike with Telegram to receive notifications in Telegram when a task is registered in Wrike

Wrike is a powerful tool that streamlines project progress through task management, progress visualization, and notification features, supporting improved team productivity.
However, to quickly grasp the progress of tasks, it may be necessary to frequently check the Wrike screen, which can increase the burden on the person in charge.
This article clearly introduces the benefits of combining Wrike with Telegram and the method for easy automation settings.

Benefits of Integrating Wrike and Telegram

Benefit 1: Quickly Check Tasks and Respond Swiftly

When a new task is registered in Wrike, a notification is sent to the person in charge via Telegram, allowing them to immediately recognize the task's existence and start responding quickly.
This enables the person in charge to efficiently prioritize tasks, potentially contributing to the overall speed of business operations and smooth project progress.
For example, when a marketing team is preparing an advertising campaign and a new task is added to Wrike, a notification is sent to all team members via Telegram, prompting a swift response.
As a result, the production and review of advertising materials are streamlined, making it easier for the campaign to proceed as scheduled.
Especially in situations where the timing of an ad release is crucial, real-time notifications strengthen team coordination and help prevent delays in situations requiring quick responses.

Benefit 2: Prevent Task Oversights

When notifications are automatically set when a task is added to Wrike, the risk of oversight by the person in charge is reduced, making confirmation errors less likely.
Especially when managing tasks manually, task additions or assignments might be accidentally overlooked, but automating notifications can prevent task oversights.
For instance, when a development team manages bug-fixing tasks, if a new bug is reported and a task is added in Wrike, a notification is quickly sent to all developers via Telegram.
The person in charge can immediately start the fixing work, and other members can grasp the progress.
Such notifications prevent task oversight and duplication of responsibilities, supporting a smooth development process.
As a result, the effort to avoid mistakes is reduced, leading to improved work accuracy.

In this article, we will proceed with integration using Yoom.
If you haven't used it yet, please take a look at First Time with Yoom.

[What is Yoom]

How to Create a Wrike and Telegram Integration Flow

This time, we will create a flow of [Notify Telegram when a task is registered in Wrike]. By using this template, a notification is automatically sent to Telegram every time a task is registered in Wrike. The person in charge can immediately confirm the occurrence of a new task without opening Wrike.

It's easy to set up with just 4 steps.

1. Register Wrike and Telegram as My Apps
2. Set up a trigger to activate when a task is created in Wrike
3. Configure to send a message in Telegram
4. Test and verify

Step 1: Integrate Wrike and Telegram with My Apps

1. Log in to your Yoom account.

If you don't have an account, please create one on the Yoom account creation page.

Click "My Apps" and select "New Connection".

2. Click on New Connection.

3. You can search by app name from the red frame. This time, search for and register Wrike and Telegram respectively.
Once registration is complete, the icons for Wrike and Telegram will appear in My Apps, so please check them.

For more detailed information about Yoom, please check the Yoom Help Center.

Select a Template and Prepare the Storage Location

Click "Try it" from the link below.

If the following display appears, the template copy was successful.

Step 2: Set a Trigger to Activate When a Task is Created in Wrike

1. First, click on "When a Task is Created" at the top.

2. You can set the title freely.
Enter the account information to link with Wrike.
Select "When a Task is Created" as the trigger.
After entering, click "Next".

3. Set the trigger activation interval.
You can choose activation intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Please note that the shortest activation interval varies depending on the plan, so please check.
After setting, perform a test and save if there are no issues.

Step 3: Set Up Sending Messages on Telegram

1. Return to the flow.
Next, click on the "Notify on Telegram" icon.

2. Enter the account information to link with Telegram.
Select "Send Message" as the action to execute.
After setting, click "Next".

3. Set the chat ID and message content.
Click the message content edit field to display the output obtained earlier. Please quote as appropriate.
After setting, perform a test and save if there are no issues.

4. This completes the flow of [Notify on Telegram when a Task is Registered in Wrike].

Step 4: Test and Confirm

Once the setup is complete, the following screen will be displayed.
Click the "Turn ON Trigger" button to activate the flow bot.

Using Yoom's template, even beginners can easily proceed with the setup without programming.
Try this convenient flow from the link below.

Other Automation Examples Using Wrike

There are many other examples of automation using Wrike in Yoom, so here are a few.

1. This flow adds tasks registered in Wrike to Google Sheets.
By utilizing this flow, task information registered in Wrike is automatically added to the database in Google Sheets.
This eliminates the need for project members to check both Wrike and Google Sheets, making it easier to efficiently share the latest information.

2. This is a flow that notifies Microsoft Teams when a task is registered in Wrike.
By using this template, you will receive an immediate notification in Microsoft Teams when a task is added to Wrike.
This ensures that you can respond without missing any tasks, facilitating smooth project progress.

3. This is a flow that notifies Slack when a task is registered in Wrike.
By using this flow, when a task is registered in Wrike, the task details are automatically notified to Slack.
This reduces the need for manual transcription work and minimizes the risk of human error, thereby improving work efficiency.

Summary

By integrating Wrike with Telegram, notifications are automatically sent to Telegram when a task is registered in Wrike.
This integration allows the person in charge to quickly verify the occurrence of tasks without opening Wrike each time.
Yoom is a tool that supports the introduction of automation. It can be operated by simply following the guide and entering information, without any special skills or expertise.
By integrating with the apps you usually use, further work efficiency can be expected.
Why not use Yoom to promote business improvement and simplify daily tasks?