How to integrate Google Docs with Yoom to transcribe audio into Google Docs and automatically create transcription data

After logging into Yoom, create a new project. You can create a new one from the + mark next to "Project List" on the home screen.

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Once you transition to the form creation screen, enter the form name, description, and each item of the form.

The details of each item can be selected from a dropdown. This time, to attach audio data, "Attachment" was selected. Once you have set up to this point, click "Save" at the bottom of the page.

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Once the screen transitions, select a sample (audio file) of the input form response in the audio data field. Once you have selected the desired audio data, click "Save".

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The form trigger setup is complete.

Next, use AI to transcribe the audio data.

Now, press the "+" button and select the operation.

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Enter any title.

Actions can be selected from the dropdown. This time, I chose "Japanese audio transcription up to 30 minutes (25 tasks)".

When the screen transitions, configure the transcription details.

In the file attachment method field, select "Use acquired value" and "Audio data" from the dropdown. Once you have configured this, click "Test" and confirm the "Test successful" display, then press "Save".

This completes the audio transcription settings!

Next, add an operation to create a new Google Document. First, click the "+" button.

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When the screen transitions, enter any title and select an action from the dropdown. This time, I selected "Create a new document".

If you have not linked Google Docs with the app, you can link it from "+ Add linked account". (This time, the explanation of the app linking method is omitted.)

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When the screen transitions, set the document title as desired.

Clicking the title field allows you to set the output, so use it if you want to include variable text/values in the title. When you select an output, it will be displayed as {{-}}.

Also, text entered manually will be reflected in the title as is.

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Once you have configured this, run the test, confirm the "Test successful" display, and click "Save".

Finally, set the transcribed text data to be entered into the created document and saved in My Drive on Google Drive. Click the "+" button and select "App integration" → "Google Docs".

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Set the title as desired and select an action from the dropdown. This time, I selected "Add text to the end of the document".

When the screen transitions, enter the "Document ID" and "Text to add".

Since you need to select the new document created in the previous operation for the Document ID, click the Document ID field and select "Document ID" in the previous operation name "Create a new document" in "Output".

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In the text to add field, manually enter fixed text and select variable text from the output. This time, to input the transcribed content, click the text to add field and select "Analysis result" in the operation name "Transcribe audio data" in "Output".

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Once you have configured this, run the test, confirm the "Test successful" display, and click "Save".

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This completes the settings!

In addition to the example in this case, you can create a more practical flow bot by combining it with operations such as notifications to chat tools and summaries!

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4 Use Cases of Voice Transcription with Yoom

Here are four use cases of voice transcription.

・Automatically transcribe meeting content into Google Docs

・Transcription of interviews

・Transcription of business negotiations

・Transcription of meeting recordings

Let's take a look at each one!

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Automatically Transcribe Meeting Content into Google Docs

ー Transcribe meeting content and store it in Google Docsー

This is a flow bot that transcribes audio from uploaded meeting data in the input form and automatically creates transcription data in Google Docs. The detailed setup method was explained in the previous section. Please upload meeting data such as Zoom or Meet recording data for use.

Interview Transcription

ーAfter submitting the interview recording data through the form, transcription is performed, and it is added to the database and notified to Chatworkー

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Transcription is performed from the audio file sent to the form, added to the database, and notified to the chat. Since text information can be generated by AI, you can focus on the interview itself.

Transcription of Meeting Content

- After responding with the meeting recording data via the form, transcription and summarization are performed, and the data is added to the database and notified on Slack -

Transcription is performed from the audio file of the meeting sent via the form, and it is converted into minutes, added to the database, and notified in the chat.

Text information can be generated by AI, allowing you to focus on the meeting itself.

Transcription of Meeting Recordings

- After a meeting ends on Zoom, transcribe and summarize the meeting and add it to Jooto-

After a meeting ends on Zoom, this flow automatically transcribes and summarizes the meeting content and adds the transcription results as a task in Jooto.

By using AI-generated summaries, there is no need to manually summarize the text.

[Advanced] Using Yoom for Voice Transcription and More!

Here are four convenient combinations with voice transcription.

・Requesting action from a person in charge

・Sharing iPhone voice memos via chat tools

・Issuing documents

・Sending emails

Let's take a look at each one.

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Requesting Action from a Person in Charge

You can transcribe audio to text and request action from the person in charge. For example, you can transcribe instructions or requests discussed during a meeting and send a request for action to the person in charge. This prevents any omissions in the instructions and facilitates smooth communication. Additionally, reviewing the transcribed content allows for accurate task understanding and efficient work progress.

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Sharing iPhone Voice Memos via Chat Tools

It's also convenient to transcribe audio recorded using the iPhone's voice memo feature and share it via chat tools. For instance, you can record meeting content with a voice memo, transcribe and summarize it, and then share it with team members via chat tools like Slack or Chatwork. This enables quick information sharing, making it useful for remote work.

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Issuing Documents

Transcribing audio to text also facilitates smooth document issuance. For example, you can record a business negotiation with a client and create contracts or quotes based on the transcribed content. By transcribing audio, you can quickly issue documents that reflect the discussed content, thereby improving work efficiency.

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Sending Emails

You can also send emails using transcribed audio. For example, you can transcribe and summarize a meeting recording and paste it directly into the email body for sending. This allows for accurate information sharing with team members who could not attend the meeting.

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Conclusion

This time, we introduced automatic voice transcription using Yoom!

It's amazing that what used to be done manually can now be done in minutes using AI.

It can be utilized in various scenarios such as creating meeting minutes, transcribing interviews, and recording call content. By combining Yoom's features, let's make daily tasks smarter and more comfortable!

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