・
When managing a YouTube channel, it's essential to check how many views you're getting, how many comments are coming in, and how many similar videos are being uploaded.
Therefore, many people might be accumulating this data in Google Sheets.
The issue here is the effort required for data entry and management. Checking reports and new videos daily and transferring data to Google Sheets can be somewhat tedious...
That's why we recommend integrating YouTube with Google Sheets! By automating data transfers through integration, you should be able to reduce your daily workload.
In this article, we'll introduce how to connect YouTube and Google Sheets using the no-code tool Yoom, even if you don't have programming knowledge!
We'll explain in detail, so please take a look.
By using Yoom, you can easily integrate YouTube and Google Sheets without any coding.
Yoom provides templates for integrating YouTube and Google Sheets, so you can achieve integration immediately just by signing up, even without API knowledge.
By integrating the APIs of YouTube and Google Sheets, you can automatically link YouTube data to Google Sheets!
For example, you can automatically perform data integration like the following without human intervention.
If you manage YouTube video information in Google Sheets, please give it a try.
You can expect to save the effort of adding data manually.
By setting specific keywords, you can add only the necessary video information to Google Sheets.
■Overview
A workflow that adds videos matching specific keywords on YouTube to a Google Spreadsheet is a business workflow that automates video tracking and data management. Many videos are posted on YouTube daily, but manually searching for videos related to specific keywords is cumbersome. By using this workflow, when a new video matching the specified keywords is published, the data is automatically added to a Google Spreadsheet, allowing you to efficiently organize information.
■Recommended for
■Benefits of using this template
This flow is recommended for those who manually add channel reports to Google Sheets.
■Overview
This is a flow to obtain the latest YouTube channel report and add it to a Google Spreadsheet.
This allows you to effectively manage the performance and statistics of your YouTube channel.
■Setup Instructions
1. Connect both YouTube and Google Spreadsheet apps with Yoom. (My App Integration)
2. Specify the timing to execute the flow bot using a schedule trigger.
3. In the YouTube "Get Channel Report" operation, configure the linked account and detailed settings of the report to be obtained.
4. In the Google Spreadsheet "Add Record" operation, set to add the obtained channel report to the specified spreadsheet.
■Notes
・It is necessary to set up account integration for both YouTube and Google Spreadsheet.
・Replace the sheet or column settings of the Google Spreadsheet destination with any desired values.
・Modify the detailed settings of the YouTube channel report and the information to be obtained as needed.
Let's get started by creating a flow that integrates YouTube and Google Sheets!
We will proceed with the integration of YouTube and Google Sheets using the no-code tool Yoom.
If you do not have a Yoom account yet, please issue one from the registration form here.
[What is Yoom]
This time, we will create a flow bot that "adds a new video posted on YouTube to Google Sheets"!
The creation process is broadly divided as follows.
Before setting up Flowbot, let's connect Yoom with the app.
Once logged into Yoom, select My Apps and click on "+ Add".
Use the search box in the app list to select YouTube.
After clicking, you'll be taken to a screen to connect with your Google account.
Please click on the account you wish to connect.
Click "Next".
Select "Continue".
You have now registered your YouTube My App.
Next, connect Google Sheets with Yoom.
As before, click My Apps → "+ Add".
Use the search box in the app list to select Google Sheets.
Click "Sign in with Google".
Select the account you wish to connect.
Click "Continue".
Select "Continue".
While you can create a Flowbot from scratch in Yoom, we will use a template for easier setup.
To copy the template, click "Try it" below.
Let's select "OK".
Now you have copied the template.
The copied template is saved in My Projects.
Once the preparations are complete, let's set up the flow bot!
Click on "When a new video is published on the YouTube channel" in the copied template.
The title is pre-entered, but you can change it.
Make sure to check the account information linked with YouTube.
Ensure that "When a new video is published on the YouTube channel" is selected as the trigger, and click Next.
Set the trigger activation time.
You can choose the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
The shortest activation interval varies depending on the plan.
The trigger activation interval is the time to check if the event that triggers (a new video is published on the YouTube channel) is executed on YouTube at each set trigger activation interval.
If you want to get the latest information, set the shortest selectable time.
Set the channel ID.
Once set, click Test.
If the test is successful and you can get the YouTube output, save it.
Finally, we have reached the last item.
Click "Add Record" to proceed with the setup.
You can change the title.
Check the account information linked with Google Sheets.
Select "Add Record" as the action.
Select the spreadsheet ID from the suggestions.
Set the sheet name and table range.
Once set, click Next.
You should see the record information of Google Sheets.
Select the output obtained from the YouTube trigger for each item.
When using the output, it will be described as {{●●}}.
The part of ●● will be a variable value each time the trigger is executed.
If you do not use the output, the same content will be repeatedly added to Google Sheets, so be sure to utilize the output.
For more information on the output, please refer to here.
Once set, click Test.
If the test is successful and you can add it to the Google Sheets record, please save it.
After saving, turn on the trigger and check the operation.
Now the flow bot setup is complete.
By leveraging the APIs of YouTube and Google Sheets, various automations can be achieved!
How about considering the following automations?
You can notify a chat tool with YouTube channel reports or create contact information when a video with specific keywords is published.
■Overview
This is a flow to create a contact in HubSpot when a video matching specific keywords is published on YouTube.
■Recommended for
1. Marketing Team
・Teams that want to monitor videos containing specific keywords published on YouTube and register new leads in HubSpot to enhance targeting and campaigns.
・Teams that want to improve their marketing strategy based on YouTube video viewing data.
2. Content Marketing Personnel
・Teams that want to track YouTube videos based on specific keywords, register viewers as contacts in HubSpot, and measure the effectiveness of their content.
・Teams that want to analyze the effectiveness of video marketing in HubSpot and strengthen engagement with viewers.
3. Sales Department
・Teams that want to utilize YouTube viewing data to capture interested prospects in HubSpot and enhance lead generation.
・Teams that want to conduct sales activities targeting viewers of videos related to specific keywords.
■Benefits of Using This Template
・You can capture video viewers as leads and expand the targets of your sales and marketing activities.
・By linking YouTube video data based on specific keywords to HubSpot, you can optimize your marketing strategy.
■Notes
・Please integrate Yoom with both HubSpot and YouTube.
◼️Overview
When the specified schedule is reached, the YouTube channel report will be obtained and a message will be sent to the Slack channel.
◼️Setup Instructions
1. Connect each of the YouTube and Slack apps with Yoom.
2. In My App Integration, specify the schedule to execute the flow bot with a schedule trigger.
3. In the YouTube "Obtain Channel Report" operation, configure the linked account and the details of the report to be obtained.
4. In the Slack "Send Message to Channel" operation, configure the linked account, the destination channel, and the message content.
◼️Notes
・It is necessary to configure the account linkage settings for both YouTube and Slack.
・Please replace the destination channel and notification content in Slack with any desired values.
・Please modify the detailed settings of the YouTube channel report and the information to be obtained as needed.
■Overview
This flow retrieves the latest YouTube channel report and adds it to a Microsoft Excel database.
■Recommended for
1. YouTube Channel Operators and Marketing Personnel
・Those who want to regularly manage and analyze YouTube channel analytics data using Microsoft Excel
・Those who want to reduce the hassle of manual data collection and transcription
・Those who want to analyze channel growth using Microsoft Excel functions and graph features
2. YouTube Channel Report Creators
・Those who want to reduce the time spent manually creating channel reports
・Those who want to automatically import the latest data into Microsoft Excel to always create up-to-date reports
・Those who want to customize reports in Microsoft Excel and share them with stakeholders
3. Executives and Managers
・Those who want to visualize YouTube channel KPIs in Microsoft Excel to aid in strategy formulation
・Those who want to track channel growth over time and identify areas for improvement
・Those who want to streamline reporting tasks by automatically generating reports in Microsoft Excel
■Benefits of Using This Template
YouTube channel analytics data is essential information for improving video content and planning strategies. However, manually downloading reports from YouTube and transcribing them into Microsoft Excel is prone to input errors and time-consuming.
By utilizing this flow, channel reports from YouTube are automatically retrieved and added to Microsoft Excel, eliminating the need for manual downloading and transcription. This reduces the risk of input errors and data inconsistencies, leading to improved operational efficiency.
■Notes
・Please integrate YouTube with Microsoft Excel.
・Microsoft 365 (formerly Office 365) has plans for home users and general business users (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.
You can create folders from the contents of Google Sheets or add records to other databases.
■Overview
This is a flow that adds a record to Salesforce when a row is added in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Office workers who manage shared data and share information
・Sales assistants who share sheets with client companies and exchange information
2. Companies that manage deals with Salesforce
・Those who register and share the status of each project with their team
・Executives or sales managers who oversee all internal projects
■Benefits of using this template
Google Sheets allows for smooth accumulation and sharing of information, which helps facilitate business operations.
However, manually entering information from Google Sheets into Salesforce takes time away from tasks that should be prioritized.
This flow is effective for those who want to register information between different apps without spending much time.
By referencing the registration content in Google Sheets, you can also register it in Salesforce, preventing manual errors and saving effort.
■Notes
・Please integrate both Google Sheets and Salesforce with Yoom.
・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow to issue invoices based on customer information in Google Sheets and send them to Gmail.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who utilize Google Sheets for managing customer information
・Those who manage customer and billing information with Google Sheets
・Those who create invoices by transcribing values from Google Sheets
2. Those who use Gmail for file exchanges
・Those who send invoices to customers from Gmail
・Those who want to prevent misdelivery of emails due to incorrect addresses
■Benefits of using this template
Manual invoice issuance and email sending tasks may pose a risk of human error, and you might feel the need to improve efficiency.
Additionally, if there are many customers, it may take up more time, potentially reducing productivity.
In this flow, when a specific row is updated in Google Sheets, you can automate the issuance of invoices and sending of invoices via Gmail.
By automating manual tasks, you can reduce working time and improve productivity.
The process from issuing to sending invoices progresses quickly, allowing you to respond to customers in a timely manner.
■Overview
This is a flow that automatically retrieves report information from the previous day's Facebook ads at a specified time every day and records it in Google Sheets.
■Recommended for
1. Marketing professionals managing Facebook ads
2. Those who want to streamline data analysis and report creation
3. Companies or teams utilizing Google Sheets
■Benefits of using this template
・Eliminates the hassle of manual report creation, enabling real-time decision-making based on accurate data.
・Facilitates smooth measurement and analysis of ad effectiveness, significantly improving work efficiency.
・Maintains data consistency and accuracy, contributing to the improvement of marketing strategies.
■Notes
・Please integrate both Facebook ads and Google Sheets with Yoom.
■Overview
This is a flow that creates a folder in Google Drive when a row is added in Google Sheets.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage data using Google Sheets
・Those who manage data with Google Sheets but want to streamline folder management in Google Drive in line with data updates
2. Companies that manage files using Google Drive
・Those who manually create folders corresponding to Google Sheets data each time and find it cumbersome
■Benefits of using this template
By using a flow that automatically creates folders in Google Drive when a row is added in Google Sheets, you can gain various benefits.
Firstly, it eliminates the hassle of manually creating folders, improving work efficiency through automation.
As a result, you can allocate time to other important tasks.
Additionally, since the timing of folder generation becomes consistently accurate, data organization is conducted efficiently.
This allows you to quickly find the necessary files, thereby enhancing the speed of operations.
Furthermore, automation reduces human error, enabling accurate data management.
■Notes
・Please connect both Google Sheets and Google Drive with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
The workflow "Add events created in Google Calendar to Google Sheets" streamlines schedule management.
By managing Google Calendar information as data, it becomes easier to search past records.
■Recommended for
■Benefits of using this template
By linking Google Calendar and Google Sheets, adding events becomes smoother. This supports efficient schedule management and planned business execution.
Additionally, since events are automatically added to Google Sheets, cumbersome manual input tasks are eliminated, reducing the burden.
Furthermore, being able to check multiple events at once makes information sharing among members easier, strengthening the collaboration of the entire team.
Using this system increases work efficiency and provides more time to focus on other important tasks, thereby improving productivity.
How was it? By integrating YouTube with Google Sheets, you can simplify the process of manually transferring reports by regularly accessing YouTube and searching for specific YouTube videos that haven't been uploaded. This may enable smoother content management and operation than before.
Data integration like this can be achieved without programming knowledge by utilizing the no-code tool Yoom!
Its simple design makes it easy for beginners to try, allowing anyone to easily implement automation.
If you're interested, first create a free account and check out its usability.
Registration takes just 30 seconds. After registering, you can immediately start operating the actual device and check the usability while operating it!
If you want to reduce the hassle of content management or make data management easier than before, please give it a try!
