When managing a YouTube channel, it's essential to check how many views you're getting, how many comments are coming in, and how many similar videos are being uploaded. Therefore, many people might be accumulating this data in Google Sheets. The issue here is the effort required for data entry and management. Checking reports and new videos daily and transferring data to Google Sheets can be somewhat tedious...
That's why we recommend integrating YouTube with Google Sheets! By automating data transfers through integration, you should be able to reduce your daily workload.
In this article, we'll introduce how to connect YouTube and Google Sheets using the no-code tool Yoom, even if you don't have programming knowledge! We'll explain in detail, so please take a look.
For those who want to try it quickly
By using Yoom, you can easily integrate YouTube and Google Sheets without any coding. Yoom provides templates for integrating YouTube and Google Sheets, so you can achieve integration immediately just by signing up, even without API knowledge.
What You Can Do by Integrating YouTube and Google Sheets
By integrating the APIs of YouTube and Google Sheets, you can automatically link YouTube data to Google Sheets! For example, you can automatically perform data integration like the following without human intervention.
Add New Videos Posted on YouTube to Google Sheets
If you manage YouTube video information in Google Sheets, please give it a try. You can expect to save the effort of adding data manually.
Add videos to Google Sheets when they are published on YouTube matching specific keywords
By setting specific keywords, you can add only the necessary video information to Google Sheets.
When a video matching a specific keyword is published on YouTube, add it to a Google Spreadsheet.
■Overview The workflow that adds to Google Sheets when a video matching a specific keyword is published on YouTube is a business workflow that automates video tracking and data management. Many videos are posted to YouTube every day, but manually searching for videos related to specific keywords is time-consuming. By using this workflow, when a new video that matches the specified keyword is published, data is automatically added to Google Sheets, allowing you to organize information efficiently.
■Recommended for ・People who want to regularly collect and manage YouTube videos based on specific keywords ・Business professionals who want to centrally manage publication information for videos in Google Sheets ・People who want to connect Google Sheets and YouTube to automate data
■Notes ・Please connect Yoom with both the YouTube Data API and Google Sheets. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview This flow retrieves the latest YouTube channel report and adds it to Google Sheets. This allows you to effectively manage your YouTube channel's performance and statistics. ■Notes ・You need to configure account connections for both the YouTube Analytics API and Google Sheets. ・Replace the target sheet and column settings in Google Sheets with values of your choice. ・Adjust the detailed settings of the YouTube channel report and the information to retrieve as needed.
Let's Create a Flow to Integrate YouTube and Google Sheets
Let's get started by creating a flow that integrates YouTube and Google Sheets!
We will proceed with the integration of YouTube and Google Sheets using the no-code tool Yoom. If you do not have a Yoom account yet, please issue one from the registration form here.
[What is Yoom]
This time, we will create a flow bot that "adds a new video posted on YouTube to Google Sheets"!
The creation process is broadly divided as follows.
Integrate YouTube and Google Sheets with My Apps
Copy the template
Set up YouTube triggers and Google Sheets actions
Set the trigger to ON and complete the preparation for flow operation
Step 1: Register My Apps for YouTube and Google Sheets
Before setting up Flowbot, let's connect Yoom with the app.
YouTube My App Registration Steps
Once logged into Yoom, select My Apps and click on "+ Add".
Use the search box in the app list to select YouTube.
After clicking, you'll be taken to a screen to connect with your Google account. Please click on the account you wish to connect.
Click "Next".
Select "Continue".
You have now registered your YouTube My App.
Google Sheets My App Registration Steps
Next, connect Google Sheets with Yoom. As before, click My Apps → "+ Add".
Use the search box in the app list to select Google Sheets.
Click "Sign in with Google".
Select the account you wish to connect.
Click "Continue".
Select "Continue".
Step 2: Copy the Template
While you can create a Flowbot from scratch in Yoom, we will use a template for easier setup. To copy the template, click "Try it" below.
Let's select "OK".
Now you have copied the template. The copied template is saved in My Projects.
Step 3: Setting up YouTube Trigger
Once the preparations are complete, let's set up the flow bot! Click on "When a new video is published on the YouTube channel" in the copied template.
Select Linked Account and Action
The title is pre-entered, but you can change it. Make sure to check the account information linked with YouTube. Ensure that "When a new video is published on the YouTube channel" is selected as the trigger, and click Next.
API Connection Settings for App Trigger
Set the trigger activation time. You can choose the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest activation interval varies depending on the plan. The trigger activation interval is the time to check if the event that triggers (a new video is published on the YouTube channel) is executed on YouTube at each set trigger activation interval. If you want to get the latest information, set the shortest selectable time. Set the channel ID. Once set, click Test.
If the test is successful and you can get the YouTube output, save it.
Step 4: Setting up Google Sheets Action
Finally, we have reached the last item. Click "Add Record" to proceed with the setup.
Database Integration
You can change the title. Check the account information linked with Google Sheets. Select "Add Record" as the action.
Select the spreadsheet ID from the suggestions.
Set the sheet name and table range. Once set, click Next.
Detailed Settings for Database Operations
You should see the record information of Google Sheets. Select the output obtained from the YouTube trigger for each item. When using the output, it will be described as {{●●}}. The part of ●● will be a variable value each time the trigger is executed. If you do not use the output, the same content will be repeatedly added to Google Sheets, so be sure to utilize the output. For more information on the output, please refer to here. Once set, click Test.
If the test is successful and you can add it to the Google Sheets record, please save it. After saving, turn on the trigger and check the operation.
Now the flow bot setup is complete.
Other Automation Examples Using YouTube and Google Sheets APIs
By leveraging the APIs of YouTube and Google Sheets, various automations can be achieved! How about considering the following automations?
Automation Examples Using YouTube
You can notify a chat tool with YouTube channel reports or create contact information when a video with specific keywords is published.
When a video matching a specific keyword is published on YouTube, create a contact in HubSpot.
■ Overview Do you regularly check YouTube for videos about your own services or competitors and manually register that information in HubSpot? This task is not only time-consuming but also risks missing important videos. By using this workflow, when a video that matches specific keywords is published on YouTube, a contact will be created in HubSpot automatically, streamlining everything from information gathering to lead management and ensuring you don't miss business opportunities.
■ Recommended for ・Marketing professionals who manually collect information on YouTube and enter data into HubSpot ・Those who want to quickly catch the publication of competitors' YouTube videos and leverage it for sales activities ・Those who want to integrate HubSpot and YouTube to automate lead acquisition and market research processes
■ Notes ・Please connect Yoom with both the YouTube Data API and HubSpot. ・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
◼️Overview When the specified schedule is reached, retrieve the YouTube channel report and send a message to the Slack channel. ◼️Notes ・You need to set up account integration for both the YouTube Analytics API and Slack. ・Please replace the destination Slack channel and notification content with values of your choice. ・Please adjust the detailed settings and the information to retrieve for the YouTube channel report as needed.
■ Overview This is a flow that retrieves the latest YouTube channel report and adds it to a database in Microsoft Excel. ■ Recommended for 1. YouTube channel operators and marketing personnel ・ Those who want to regularly manage and analyze YouTube channel analytics data in Microsoft Excel ・ Those who want to eliminate the effort of manual data collection and transcription ・ Those who want to leverage Microsoft Excel functions and chart features to analyze channel growth 2. YouTube channel report creators ・ Those who want to shorten the time spent creating channel reports manually ・ Those who want to automatically import the latest data into Microsoft Excel and always create up-to-date reports ・ Those who want to customize reports in Microsoft Excel and share them with stakeholders 3. Executives and managers ・ Those who want to visualize YouTube channel KPIs in Microsoft Excel to support strategy formulation ・ Those who want to track channel growth over time and identify areas for improvement ・ Those who want to streamline reporting operations by automatically generating reports in Microsoft Excel ■ Benefits of using this template YouTube channel analytics data is essential information for improving video content and planning strategies. However, the task of manually downloading reports from YouTube and transcribing them into Microsoft Excel is labor-intensive and prone to errors. By using this flow, the channel report is retrieved from YouTube and data is automatically added to Microsoft Excel, eliminating the need for manual downloading and transcription. This reduces the risk of input errors and data inconsistencies and improves operational efficiency. ■ Notes ・ Please connect the YouTube Analytics API with Microsoft Excel. ・ Microsoft 365 (formerly Office 365) offers home plans and general business plans (Microsoft 365 Business). If you are not subscribed to a general business plan, authentication may fail.
This is a flow to issue a document based on customer information in Google Sheets and send it to Gmail.
■Notes ・Please link Google Sheets and Gmail with Yoom. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
This is a flow where you fetch report information from Meta Ads (Facebook) at a specified time daily, and automatically log it in a Google Spreadsheet.
■Overview The "Add to Google Spreadsheet when an event is created in Google Calendar" workflow streamlines schedule management. You can manage Google Calendar information as data, making it easier to search past records.
■Recommended for ・Those who use Google Calendar for schedule management ・Those who want to understand daily schedules and manage them in a spreadsheet ・Those who want to share schedules with the team and respond quickly ・Those who want to regularly reflect Google Calendar information in a spreadsheet ・Those who find manual data entry cumbersome ・Those who want to prevent missed schedules and input errors and manage schedules efficiently
■Notes ・Please link both Google Calendar and Google Spreadsheet with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
How was it? By integrating YouTube with Google Sheets, you can simplify the process of manually transferring reports by regularly accessing YouTube and searching for specific YouTube videos that haven't been uploaded. This may enable smoother content management and operation than before.
Data integration like this can be achieved without programming knowledge by utilizing the no-code tool Yoom! Its simple design makes it easy for beginners to try, allowing anyone to easily implement automation. If you're interested, first create a free account and check out its usability.
Registration takes just 30 seconds. After registering, you can immediately start operating the actual device and check the usability while operating it! If you want to reduce the hassle of content management or make data management easier than before, please give it a try!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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