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In recent years, with the spread of telework and remote work, the efficiency of meetings has been increasingly highlighted.
By integrating Zoom and Chatwork, you can automatically notify and share meeting content. This article introduces an easy way to implement this without any coding.
Significantly reducing time and effort allows for smooth communication.
(1)Centralized Management of Information by Sharing Meeting Content
Automatically post meeting recordings and minutes to Chatwork.
Once a Zoom meeting ends, the recording and minutes are automatically uploaded to the Chatwork project room, ensuring everyone can check them and preventing any missed information sharing.
(2) Quick Meeting Summons with Automatic Meeting Scheduling
Automatically set up Zoom meetings by picking up specific keywords in Chatwork! For example, when a chat message containing the keyword "meeting" is posted, a Zoom meeting link is automatically generated and notified to participants.
(3) Strengthening Remote Work with Automatic Task Assignment
Automatically add tasks discussed during meetings to Chatwork's task management feature. Tasks decided in Zoom meetings are automatically added to Chatwork's task list after the meeting ends, and assignees are set. This allows everyone to immediately know who is responsible, making the timing of starting work smoother!
These require complex programming, but they are achievable.
However, there are challenges such as not having programmers in-house and budgeting for outsourcing costs...
Yoom offers a service that connects apps without code! This time, we will introduce how to implement a flow bot that corresponds to (1) Centralized Management of Information by Sharing Meeting Content, which retrieves recording information and notifies ChatWork when a Zoom meeting ends.
Before starting, you need to register with Yoom! There is a free plan available, so you can try it with peace of mind!
Once registered, click on this banner!
The template will be copied to My Project.
Click "Edit" at the top right of the copied flow bot. Set up the process in order from the top.
(1/2) Select Linked Account and Action
App Trigger Title → When the Meeting Ends
App → Zoom (OAuth) Default
Account Information Linked with Zoom (OAuth) → Set the account obtained with a paid plan
Trigger Action → When the Meeting Ends
(2/2) App Trigger API Settings
Trigger Activation Interval → Choose from intervals of 5, 10, 15, 30, or 60 minutes. *The available intervals may vary depending on your plan.
Email Address → Enter the email address linked to the target Zoom account
Click the Test Button → Success
The "Meeting ID" is included in the output content. This will be used in later operations.
Next is the Zoom settings.
Here, set up the flow to retrieve the recorded content from Zoom meetings. This flow targets recordings uploaded to the cloud.
*Please note that information cannot be retrieved if set to download locally.
(1/2) Set Linked Account and Action
Title → Retrieve Meeting Recording Information
App → Zoom (OAuth)
Account Information Linked with Zoom (OAuth) → Set with the same account as previously configured
Action → Retrieve Meeting Recording Information
(2/2) API Connection Settings
User's Email Address → Set the same email address as before
Meeting ID → Click the blank space and select "Meeting ID" from the "When the Meeting Ends" section.
Click the Test Button! → Success
The output here will be the content notified to Chatwork.
Set up the configuration to automatically forward the information obtained from Zoom to Chatwork.
(1/2) Select Linked Account and Action
Title → Send a Message
App → Chatwork
Account Information Linked with Chatwork → Set your own account
Action → Send a Message
(2/2) API Connection Settings
Room ID → Paste the ID obtained in advance
Message Content → By default, the Zoom meeting information obtained earlier is included. Click the edit frame to pop up options, allowing customization.
Click Test → Success!
Click Save → Return to the top of the flow bot and turn the app trigger [ON] to complete the setup!
Yoom offers many other easy-to-use flowbot templates!
After the meeting ends on Zoom, obtain the recording content. Download the meeting recording file, and AI will transcribe the audio data. Then, it can be stored and saved in Notion! How revolutionary!
When you select any record from the database, a request for scheduling will be sent to the respective person in charge. Once the schedule is confirmed, a meeting will be set up using the linked Zoom account, and a notification will be sent to Slack.
For those who find it a bit daunting to customize right away, try rearranging the base template to suit your tasks.
How was it? This time, we introduced a simple no-code implementation method focusing on what can be done by integrating Zoom and Chatwork.
Creating minutes is one skill. However, when meetings overlap or other tasks become complicated, editing minutes can become quite a burden. If transcription is done automatically or recorded content is notified via Chatwork, the priority of creating minutes in a hurry might decrease.
With Yoom, you can integrate apps without code and automate daily tasks.
By automating tasks, you can contribute to creating time for studying, discussions with peers, and communication. Use Yoom to enrich the time for you and your team★
See you again~!
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