How to integrate Zoom with Discord to automatically notify Zoom meeting information on Discord every morning
How to Integrate Applications
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2024/11/10
How to integrate Zoom with Discord to automatically notify Zoom meeting information on Discord every morning
k.hieda
Zoom is an essential tool for remote meetings in many companies, but with a busy schedule, it's easy to miss a meeting. The Flowbot we introduce today integrates Zoom with Discord, automatically notifying you of the day's meeting information on Discord every morning. It helps prevent forgetting meetings and allows the entire team to easily check the schedule. This flow can be intuitively set up without any coding, making it easy to implement. We will also introduce the setup method and specific use cases, so please read to the end.
Recommended for
The Flowbot we introduce today is perfect for the following people:
Those who use Zoom
Remote workers
Managers and administrators
Assistants and support staff
Three Benefits and Specific Use Cases of Automatically Notifying Zoom Meeting Information on Discord Daily
We introduce the benefits of automating the receipt of daily Zoom meeting information on Discord from the perspective of remote workers, managers, and assistants.
1. Easy Confirmation of Meeting Information
Benefits
Since Zoom meeting information is automatically notified on Discord every morning, remote workers can immediately check the day's meeting information on Discord without opening Zoom. It makes schedule confirmation easier and allows for smooth meeting preparation.
Specific Use Cases
Remote workers handling multiple projects can easily check the day's meeting topics and invitation links on Discord and quickly prepare as needed. They can also check the schedule on Discord while on the go, making project management easier.
2. Smooth Information Sharing within the Team
Benefits
By utilizing Discord's channel function, project managers can notify all team members of meeting information at once. Since all members can confirm the same information, it becomes easier to prepare for meetings and manage progress.
Specific Use Cases
By automatically sharing meeting information in the channel every morning, members can easily prepare for the necessary meetings of the day. Smooth information sharing makes it easier for the team to coordinate, leading to consistent communication even in a remote environment.
3. Reduce the Effort of Daily Meeting Management
Benefits
By utilizing the meeting information automatically notified on Discord, support staff can reduce the effort of accessing Zoom each time and easily confirm meeting information. Reminders that were manually done can also be entrusted to Flowbot.
Specific Use Cases
For support staff managing multiple meeting schedules, being able to check meeting information on Discord every morning is convenient. The reduced effort in confirmation shortens the time required for meeting preparation, making it easier to focus on other support tasks.
From here, we will explain the automation setup method of "notifying Zoom meeting information on Discord daily" using Yoom's Flowbot template.
Integration Process
Register My Apps on Yoom (Zoom and Discord)
Copy the template
Set the schedule trigger and app integration
Turn on the trigger button and verify the integration operation
[About Yoom]
How to Create an Integration Flow to Notify Discord When a Message is Received on Zoom
Things to Prepare in Advance
We have listed the items needed during the integration process.
Zoom
Zoom account information (such as email address)
Client ID and Client secret
Can be obtained from app registration on the Zoom App Marketplace.
Here, we will set up the registration of app information to be integrated into Yoom. Log in to Yoom's workspace and click + New Connection on the My Apps screen.
A list of apps that can be connected to Yoom will be displayed, so select the app to be connected from the search window and proceed with My App registration.
Zoom
Enter "Zoom" in the search window and click Zoom (OAuth). The input screen for integration information will be displayed.
Client ID and Client secret can be obtained from app registration on the Zoom App Marketplace after registering a Zoom account.
Enter the access token and click the add button to complete the registration of Discord My Apps.
Step 2: Copy Yoom's Flowbot Template to My Project
Click this banner.
The template will be copied to My Project. You can access My Project from the left menu bar.
Step 3 Schedule Trigger "At 9 AM Every Day"
Click on the first step of the template.
Since it is pre-configured, the light blue icon (indicating completion) is lit, but let's introduce the contents.
(1/1) Specify Execution Time
This time, only weekdays are specified from the day tab, and it is set to start at 9:00. You can reset the repeating days and time changes from here. If detailed timing settings are required, you can set them from the Cron tab.
Retrieve information about meetings scheduled for the day.
(1/2) Select Linked Account and Action
The items displayed here are pre-configured.
Title
Schedule Settings
Account Information Linked with Zoom
Trigger Action
→ Click Next
(2/2) API Connection Settings
Email Address
Please enter the email address of your Zoom account
Start Date of Retrieval
Set to the current day.
End Date of Retrieval
Set to the current day.
→ Click Test → Success The list of meetings scheduled for the day has been retrieved.
→ Click Save
Step 5 Integrate Apps "Send Message"
Next, click on the third step of the template.
In this step, set the notification content to be sent to Discord.
(1/2) Select Linked Account and Action
These items are pre-configured.
App Trigger Title
App
Account Information Linked with Discord
Trigger Action
→ Click Next
(2/2) Detailed Database Operation Settings
Channel ID
Click the edit field to pick up the linked room. Select the appropriate channel to quote the ID.
Alternatively, the channel ID is also displayed at the bottom of the menu that appears when you right-click the gear icon in the channel list.
Message Content
Click the edit field to display the output obtained from Zoom. Create a template message while quoting this. It becomes easier to understand if you enter the item name before the quote code.
→ Click Test. → Success
→ Click Save. This concludes the settings for this flow.
Step Turn On the App Trigger
Once all steps are configured, a complete screen will be displayed.
Turn on the Trigger to activate the flow bot. You can switch the toggle at the top left of the template. You have set up the flow bot without programming. Here is the template used this time.
Furthermore, it is possible to efficiently notify multiple meeting details by increasing the steps.
Make the Most of It! 3 Zoom Automation Tips
Zoom can be automated in conjunction with apps other than Discord.
1. Automatically transcribe after Zoom ends to simplify minutes creation
After a Zoom meeting ends, transcribe the meeting content and notify the summary to Discord. This reduces the effort of creating minutes and makes it easy to review the meeting content.
2. Automatic Registration for Zoom Webinar via Google Form Input
When information is submitted through a Google Form, it automatically registers for the Zoom webinar. This reduces manual input and prevents registration errors for participant information.
3. Automatically Compile Recording Information into a Sheet After Zoom Ends
After a Zoom meeting ends, automatically add the recording link and other details to a Google Spreadsheet. This facilitates smooth data sharing and allows you to verify necessary information.
Summary
With this flow bot that automatically notifies Zoom meeting information on Discord every morning, you can focus on preparing for meetings and prevent members from forgetting. For remote workers and project managers, sharing information before meetings becomes smoother, making it easier for the team to coordinate. Since it can be intuitively implemented without code, why not start automating meeting information notifications with this flow bot right away?
<span class="mark-yellow">Check out this flow bot now and start automating!</span>
See you again soon!
The person who wrote this article
k.hieda
10 years as a web planner and director. When I worked for a web production company, my main focus was on proposing modifications and operation plans to clients and proceeding with production. I'm currently a parallel worker. We produce blogs in Yoom's content division, and receive external public relations projects for companies in our individual business. Since we are starting a private lodging, we aim to thoroughly improve the efficiency of routine work!
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