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Step 1: Integrate Zoom and Google Chat with My Apps
First, let's integrate the apps we will use with Yoom.
After logging into Yoom, click "+ New Connection" from "My Apps" in the left menu.
When the "New App Connection" window appears, search for the app name and proceed with the input according to the displayed content.
＜For Zoom (OAuth)＞
・Enter the Client ID and Client secret, then click "Add".
* The method to obtain Zoom's Client ID and Client secret can be checked on this help page.
・Click "Allow" to complete the registration of My Apps.
＜For Google Chat (OAuth)＞
・Click "Sign in with Google" to sign in.
* Integration with Google Chat is only possible for Google Workspace. For details, please refer to here.
* Only those with administrator privileges on Google Cloud Platform can perform Google Chat integration.
・Enter the Client ID and Client Secret, and upon registration, it will be completed in My Apps.
* Please check the help page for the Client ID and Client Secret.
Once the integration is complete, it will be displayed in the My Apps list, so please check it.
Step 2: Set App Triggers in Zoom
The initial setting is "When the meeting ends".
When clicked, the account information of the Zoom integrated with My Apps is reflected.
The title can be modified, so change it to something easy to understand if necessary.
Once you have confirmed the account information, proceed to the next step.
Next, set the trigger interval.
Check whether the meeting has ended at the specified time interval. A short setting is generally recommended.
Enter the email address of the Zoom account to be checked, then host a test meeting on Zoom, end it, and click "Test" to confirm the integration.
* Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
If successful, the output can be obtained.
If the details of the meeting tested are displayed next to each item in the above image, the test is successful.
This completes the app trigger settings.
Step 3: Set Up to Obtain Zoom Recording Information
Next, set up "Obtain Meeting Recording Information".
On the first page, as before, confirm the account information (modify the title if necessary) and proceed to the next step.
Enter the email address of the Zoom account from which to obtain recording information and click "Test".
Output related to the recording can be obtained.
Note that only cloud recordings can be obtained.
An error will occur during local recording, so please check the following link as well.
Points to note when obtaining meeting recording information in Zoom
Once the output is obtained, click "Save" to complete the setup for obtaining recording information.
Step 4: Download the Recording File
The next setting is "Download the Meeting Recording File".
As before, on the first page, confirm the account information and modify the title if necessary.
On the next page, the output is reflected in the download URL field.
Let's test it as it is.
The output of the downloaded file can be obtained, so click "Save" to complete the setup.
Step 5: Set Up Transcription
Next, set up the AI operation "Transcribe Audio Data".
Let's set up the action.
The number of tasks consumed varies depending on the specified action, so please check the contract plan and select the appropriate one.
Next, set up the file attachment method.
Since the value of the downloaded file will be used, set it as shown in the image above.
The audio data obtained in the "Download Meeting Recording File" flow will be used automatically.
Click "Test" to obtain the analysis results of the audio data of the prepared meeting as output.
Click "Save" to complete the settings up to this point.
Step 6: Set Up Audio Data Summarization
The next AI operation setting is "Summarize".
Set up the action as in the transcription settings.
Once set, proceed to the next step to set the summarization conditions.
Specify the text to be summarized and the conditions for summarization.
The conditions for summarization can be freely entered. Since it is an instruction to ChatGPT, make it concise and easy to understand.
The following link provides conditions for summarizing text, so please refer to it.
Once the necessary items are set, click "Test", and if no error occurs, click "Save" to complete the summarization settings.
Step 7: Set Up Notifications to Google Chat
Finally, click "Notify Google Chat".
First, confirm the account information and modify the title.
Once confirmed, click "Next".
Next, set the content to be notified to Google Chat.
After selecting the resource name of the space from the candidates, use the output to enter the content of the message.
Once set, click "Test" to check if the message is delivered to the specified space.
If there are no issues, click "Save" to complete the notification setup.
Finally, turn on the trigger and run the flow.
Thank you for your hard work on the setup. Now the meeting content will be automatically summarized and notified to Google Chat.
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