How to obtain the recording file after a Zoom meeting and store it in Google Drive

[About Yoom]

How to Create a Workflow Integrating Zoom and Google Drive

1. Preparation

Once you can log in to your Yoom account, the first step is to register the apps you will use.
1) Click on "Register My Apps" and select "Create New".
2) Select the apps you want to register (in this case, Zoom and Google Drive) and log in with the account you will use.

Once Zoom is registered, click "Create New" again to register Google Drive.
Refer to this for Zoom app integration.
How to Register My Apps for Zoom (OAuth) and Zoom Phone | Yoom Help Center (intercom.help)
3) Once registered, icons will appear in My Apps.
Check if the icons for Zoom and Google Drive are displayed.

‍2. Steps to Create the Specific Workflow

This time, we are creating a workflow to [Retrieve the recording file after a Zoom meeting ends and store it in Google Drive].
The file will be automatically stored after the meeting ends, reducing manual effort. It also prevents duplication or omission of manual storage.
Let's automate these tedious tasks!

1) First, copy the above template and open it from My Projects.
By copying the template, you don't need to assemble it from scratch, making it easy to create a flow.
2) Click "Edit" in the top right corner.
The title is filled in to make the flow content easy to understand.
You can change it, including the details. Please modify it to make it easier to use.

3) Click "App Trigger: When the meeting ends".

4) Select the trigger action "When the meeting ends" and click "Next".

5) Select the trigger activation interval and specify the email address of the target Zoom account.
Once you have entered it, click "Test" and if the test is successful, click "Save".

6) Return to the flow and click the icon "Integrate with App: Get Meeting Recording Information".

7) Select the action "Get Meeting Recording Information" and click "Next".

8) Specify the user's email address as the Zoom account email address.
You can select the meeting ID from the options.
Once you have entered it, click "Test" and if the test is successful, click "Save".

9) Return to the flow and click the icon "Integrate with App: Download Meeting Recording File".

10) Select the action "Download Meeting Recording File" and click "Next".

11) Set the download URL to the download URL obtained in the "Get Meeting Recording Information" action.
Once you have entered it, click "Test" and if the test is successful, click "Save".

12) Return to the flow and click the icon "Integrate with App: Upload File".

13) Select the action "Upload File" and click "Next".

14) The folder ID for storage is the part of the Google Drive URL "/folders/●●●●" where ●●●● is written.
You can select the file name from the previously linked options.
Enter while embedding.
Once you have entered it, click "Test" and if the test is successful, click "Save".

15) This completes the flow of [Obtaining Zoom Meeting Recording Files and Storing Them in Google Drive After the Meeting Ends].
Finally, switch the trigger to "ON" to activate it.

Other Automation Examples with Zoom and Google Drive

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Zoom and Google Drive. All can be used with simple settings, so if there is something you are interested in, please give it a try!

Examples of Automation Using Zoom

Generate Zoom Meeting URL from Yoom Database and Add to Google Calendar

Integrating with Google Calendar to add events, as demonstrated by this flow bot, seems convenient.

Add registrants to a Zoom webinar when a row is added in Google Sheets

This will help prevent human errors such as transcription mistakes or omissions due to manual input.

Register a Zoom meeting when there is a reservation in TimeRex

Automatically creating meetings can streamline your team's project progress.

Example of Automation Using Google Drive

Automatically Save Gmail Attachments to Google Drive Using OCR

This flow reads Gmail attachments using OCR and sorts them into folders in Google Drive based on the content read. By automating the checking of Gmail files and saving them to Google Drive, you can reduce the effort of sorting tasks and improve work efficiency.

Create a folder in Google Drive when an account is registered in Salesforce

This is recommended for those who want to utilize account information outside of Salesforce, as accounts registered in Salesforce are automatically saved to Google Drive as well. By automating folder creation, you can allocate the time previously spent on manual tasks to other operations, leading to improved productivity for the entire team.

Analyze files stored in Google Drive with ChatGPT and update the file names

Utilize ChatGPT's AI capabilities to analyze the contents of files stored in Google Drive and rename them to appropriate file names. This automation is expected to reduce the time spent on manually changing file names and enhance the search efficiency in Google Drive.

Benefits of Integrating Zoom with Google Drive

Benefit 1: Simplified Meeting Record Management

By integrating Zoom with Google Drive, you can automatically save meeting recordings and minutes to Google Drive.
This eliminates the need to manually transfer files, reducing the risk of missing important information due to human error.
For project managers and team leaders, the ability to easily reference past meeting content is a significant advantage.
Unlike manual file management, there is no time lag in storing files.

Benefit 2: Efficient Use of Storage

Utilizing Google Drive's large storage capacity can help save Zoom's cloud storage space.
This can prevent the need for additional storage purchases, leading to cost savings.
For companies and educational institutions that frequently hold meetings, cost reduction and efficient data management are expected.
Storing related data in Google Drive can also streamline business operations.

Conclusion

Integrating Zoom with Google Drive can streamline meeting record management and save storage! Automating manual tasks reduces the risk of duplication and omissions. Not only is the accuracy of information maintained, but the time to store files is also shortened, enhancing operational efficiency.
With Yoom, you can easily integrate apps without programming. We encourage everyone to use this article as a reference and try app integration!