Project managers and team leaders, are you struggling with daily meetings and their follow-ups? By integrating Zoom and Miro, we introduce a method to automatically create a new board in Miro after meetings, making task management smoother. This automation might help you quickly organize meeting content and summarize key points without missing anything important. Especially for projects that require multiple meetings, centralizing information can be very helpful for later review. In this article, we will explain in detail the benefits and specific steps of integrating Zoom and Miro, so let's take a look together!
Recommended for
Those who use Zoom and Miro
Those considering integrating Zoom and Miro
Those thinking about improving the efficiency of project and task management
For those who want to try it immediately
In this article, we introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start right away using the template below, so please give it a try!
After finishing a meeting with a company on Zoom, create a new board on Miro.
Let's register your Zoom and Miro with My Apps! (1) To connect, log in to Yoom and click on My Apps on the left side of the screen (2) Click the + New Connection button displayed on the right side of the screen
How to Register Zoom with My Apps (1) Select Zoom(OAuth) from the list of apps (2) Refer to How to Register Zoom(OAuth) with My Apps to complete the registration
How to Register Miro with My Apps (1) Select Miro from the list of apps (2) On the screen to add and authorize Yoom, click Add
(3) My Apps registration is complete
After Completing My Apps Registration with Yoom (1) Go to the banner below and click "Try this template"
After finishing a meeting with a company on Zoom, create a new board on Miro.
(2) Select a project from the workspace list as desired ※ The copied template will be stored in "My Projects" within the project selected in (2). (3) Click "Edit" at the top right of the flow list screen
Step 2: Set the Trigger
(1) Click "App Trigger" from the flow list screen
(2) Set the title of the app trigger ※ You can use the originally set title as is (3) Verify that the account information linked with Zoom (OAuth) is correct ※ If the account information is not displayed, click +Add Linked Account to register. (4) Select "When the meeting ends" for the trigger action
(5) Click Next
■ App Trigger API Connection Settings (6) Set the trigger activation interval to 5 minutes ※ The activation interval that can be set varies depending on the plan. (7) Specify the email address of the target Zoom account
(8) If no errors occur in the test, click Save
Step 3: Integrate with Miro
(1) Click "Integrate with App" (2) Set the title ※ You can use the originally set title as is (3) Verify that the account information linked with Miro is correct ※ If the account information is not displayed, click +Add Linked Account to register. (4) Select "Create Board" for the action
(5) Click Next
■ API Connection Settings (6) Board Name: Set as desired (7) Set Description: This time, I set {{Meeting ID}}, {{Start Time}}, {{End Time}}, {{Number of Participants}}, and {{Topic}} from the output. ※ The point of setting the output is that you can utilize the Zoom information set in the previous app trigger in the output. Feel free to combine text and output to structure it freely!
(8) Board Public Level: Set as desired from the dropdown menu (9) Team Level Access Rights: Set as desired from the dropdown menu
(10) If no errors occur in the test, click Save (11) Return to the flow list screen and change the app trigger to ON to complete the flow setup!
After finishing a meeting with a company on Zoom, create a new board on Miro.
With Yoom, you can create flow bots by integrating with various apps, allowing for a wide range of integrations beyond those introduced here! Below are some examples. Click here for the template gallery
Automation Examples Using Zoom
Notify the recording URL to chat tools when a Zoom meeting ends
Automatically notify the recording URL to Slack, Chatwork, or other platforms when a Zoom meeting ends.
When the meeting ends on Zoom, notify the recording URL in Google Chat.
■Notes ・Please integrate with both Zoom and Box with Yoom. ・The AI operation for OCR or transcribing audio is only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview Isn't creating meeting minutes after a Zoom meeting a task that requires a lot of effort—watching the recording, transcribing, summarizing, and managing files? By using this workflow, once a Zoom meeting ends, it will automatically transcribe and summarize the recording, convert the minutes into a PDF, and save it to Google Drive. By automating the entire process, you can eliminate the burden of creating minutes and spend your time on more important work.
■Who we recommend this template for - Those who feel that transcribing recordings and creating minutes for every Zoom meeting is time-consuming - Managers who want to speed up sharing of meeting content and improve team productivity - Those who want to automate manual minute creation and focus on core tasks
■Notes - Please note that available actions vary depending on your Zoom plan. - As of now, the following actions are available only on paid Zoom plans. - When a meeting has ended - Get meeting recording information (only recordings that exist in the cloud can be retrieved) - For details, please refer to the following: https://intercom.help/yoom/en/articles/9550398 - You can choose the trigger run interval from 5, 10, 15, 30, or 60 minutes. - The minimum run interval differs depending on your plan. - The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. - For details on the file sizes that can be handled by the trigger and each operation, please refer to the following: https://intercom.help/yoom/en/articles/9413924 - AI operations for OCR or speech-to-text are available only with the Team plan and Success plan. In the Free or Mini plan, operations configured in flowbots will result in errors. - Paid plans such as the Team plan and Success plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations). - In the "Issue Document" action, you can set any storage location in Google Drive.
■ Overview This flow transcribes, summarizes the recording, and saves the minutes as a PDF to OneDrive after the Zoom meeting ends. With Yoom, you can easily achieve this flow without programming by linking between apps.
■ Recommended for: - Those who are taking time to create minutes from Zoom meeting recordings - Those who want to automate transcription and summarization of recordings to streamline minute creation - Those who manage minutes in OneDrive
■ Notes - Please link Yoom with Zoom and OneDrive respectively. - AI operations for OCR or audio transcription are features available only in the Team Plan and Success Plan. Operations set in FlowBot in the Free Plan or Mini Plan will result in an error, so please be careful. - You can take advantage of a 2-week free trial for paid plans like the Team Plan and Success Plan. During the free trial, you can use apps and AI features (operations) that are restricted. - The maximum file size for download is up to 300MB. Depending on the app specifications, it may be less than 300MB, so please be aware. - For details on file size handling in triggers and each operation, refer to the link below. https://intercom.help/yoom/ja/articles/9413924 - Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not enrolled in the general corporate plan, authentication may fail. - Triggers can be set to select activation intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview This is a flow to automatically share the recording link via Outlook after obtaining the participant list when a webinar ends in Zoom. With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for ・Those who manually obtain recording information and contact participants via Outlook after a Zoom webinar ends ・Sales or customer support personnel who want to speed up follow-ups after webinars ・Those who frequently hold training or customer-oriented online seminars and want to reduce communication errors with participants ・Those who feel burdened by the increasing frequency of webinars and participants, and the extraction of participant lists and communication tasks
■Notes ・Please integrate Zoom and Outlook with Yoom. ・To obtain Zoom recording information, the data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer to the link below. https://intercom.help/yoom/ja/articles/9550398 ・Microsoft365 (formerly Office365) has home plans and general business plans (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This is a flow to retrieve the participant list and share the recording link via Gmail after a Zoom webinar ends. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Those who manually retrieve recording information and contact participants via Gmail after a Zoom webinar ends ・Sales or customer support personnel who want to quickly follow up after a webinar ・Those who frequently hold training or customer-oriented online seminars and want to reduce communication errors with participants ・Those facing challenges with the increasing frequency of webinars and participants, and the burden of extracting participant lists and communication tasks
■Notes ・Please integrate Zoom and Gmail with Yoom. ・To retrieve Zoom recording information, data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer to the link below. https://intercom.help/yoom/ja/articles/9550398 ・Operations between "repeating the same process" are only available in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview This workflow allows you to automatically create a board in Miro when a response is submitted to Google Forms. This automation reduces manual input tasks and enables real-time task management, thereby streamlining project progress. With Yoom, you can easily connect apps without the need for programming.
■Recommended for ・Those who use Google Forms to collect information from teams and want to visually manage that data in Miro ・Team leaders who want to efficiently add and organize tasks during project management or brainstorming ・Project managers who want to streamline operations with automation without spending time on manual task input ・Those who want to achieve centralized data management by connecting Google Forms and Miro
■Notes ・You need to connect both Google Forms and Miro with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・For information on how to obtain the response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
Let's consider the benefits of automatically creating a new Miro board when a Zoom meeting ends. First, project managers and team leaders can visually grasp the meeting content, which is expected to facilitate smooth project progress. Additionally, as the entire team can share the latest information in real-time, they can quickly decide on the next steps, saving the effort of manually creating boards and smoothly advancing follow-up tasks.
2. Prevent Information Overlook
When projects require multiple meetings, integrating Zoom and Miro can be extremely helpful. A Miro board is automatically created for each meeting, consolidating all discussions and ideas on one board. This makes it easy to review past meeting content and organize information. Especially in remote work environments, there are many situations where accurately recording meeting content and reviewing it later is necessary. In such cases, this integration can be very useful!
Let's Integrate Zoom and Miro with Yoom!
By integrating Zoom and Miro, follow-up tasks after meetings can proceed smoothly, and the content of recurring meetings can be easily organized. With Yoom, which allows no-code app integration, you can set it up without technical knowledge, eliminating the hassle of traditional API integration! Especially for busy individuals or companies that require communication among many people, Yoom's automation features should help improve work efficiency.
You can now experience a 2-week free trial, so please register for free with Yoom and create an account. Take this opportunity to consider utilizing Zoom and Miro with Yoom!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having transitioned from a dental hygienist to the IT industry, I previously worked at a web company where I was involved in tasks such as web page replacements as a director's assistant. Leveraging this experience, I am now fully dedicated to conveying the appeal of Yoom to everyone. With an approach that combines technology and user perspective, I am genuinely committed to helping enhance your operational efficiency through Yoom.
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