Notify Microsoft Teams with the recording URL after a Zoom meeting ends
By utilizing this flow, you can seamlessly share recordings with the entire team without any omissions.
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"Honestly, it's a hassle to manually share participant information after every Zoom webinar ends..."
"I often forget to send the meeting recording URL to the team, and they ask for it later..."
Do you have these concerns? You can solve them by integrating Zoom with Microsoft Teams! By utilizing API integration, you can automatically send Zoom data to Microsoft Teams. For example, you can automatically share participant information when a webinar ends or notify the recording URL of a meeting, preventing information transmission errors without any manual work.
In this article, we will introduce in detail what you can do by integrating Zoom with Microsoft Teams and the specific setup methods. The setup is simple and can be tried immediately, so please experience it for yourself!
By using Yoom, you can easily integrate Zoom and Microsoft Teams without any coding. Yoom provides templates for integrating Zoom and Microsoft Teams in advance, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Zoom and Microsoft Teams, you can automatically transfer Zoom data to Microsoft Teams!
For example, you can automatically perform data transfers like the ones below without any manual intervention.
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Zoom and Microsoft Teams. Registration takes just 30 seconds, so feel free to give it a try!
You can automatically notify Microsoft Teams of participant information after a webinar ends, facilitating smooth information sharing.
This flow is recommended for those who want to achieve quick sharing while maintaining information accuracy!
By utilizing this flow, you can seamlessly share recordings with the entire team without any omissions.
Now, let's create a flow that integrates Zoom and Microsoft Teams!
We will use Yoom to proceed with the integration of Zoom and Microsoft Teams without any coding. If you do not have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Microsoft Teams with participant information once a Zoom webinar ends!
The creation process is broadly divided into the following steps.
1. How to Register Zoom
Click on "My Apps" in the left column and then click "Add".
A search window will appear, so please search for Zoom.
After entering the Client ID and Client secret, click "Add".
※Reference: For detailed setup instructions, please check How to Register My Apps for Zoom (OAuth).
※Note: The above integration method is within the scope of Zoom's Admin-managed permissions. If you want to integrate within the scope of User-managed permissions, please refer to here.
This completes the integration of My Apps with Zoom!
2. How to Register Microsoft Teams
Return to the My Apps screen and press "New Connection", then enter Microsoft Teams.
The following screen will appear, so if you have a Microsoft Teams account, please log in.
※Note: Microsoft 365 has both personal and business plans, and if you are not subscribed to a business plan, authentication may fail.
This completes the integration of My Apps with Microsoft Teams!
From here, we will explain how to create the flow.
Please copy the template we will use this time from the "Try this template" banner below.
When the template Yoom is copied to the management screen, the following screen will be displayed.
Click "OK" to start setting it up!
First, click on the Zoom icon that says "When meeting ends".
Once you have confirmed that there are no errors in the required fields on the displayed screen, click "Next".
Next, set how many minutes later the trigger will activate.
You can select the trigger interval from the dropdown menu with options of 5 minutes/10 minutes/15 minutes/30 minutes/60 minutes.
Note: The shortest interval varies depending on the plan, so please be careful.
Reference: For detailed explanations of Yoom's plans, please check here.
Enter the email address used with your Zoom account.
Once you have set this up, switch to the Zoom screen and start and end a test meeting.
(Please add some participants to the meeting for the test that follows!)
Now, return to the Yoom screen and click the "Test" button.
If the test is successful, you can retrieve values.
The retrieved values can be utilized in the subsequent settings!
Click "Save" to complete the app trigger.
Reference: For more information about retrieved value, please check here.
Next, click on the Zoom icon that says "Get list of webinar registrants" and set it up.
Once you have confirmed that there are no errors in the required fields on the displayed screen, click "Next".
Enter the user email address by referring to the explanation below the input field.
For the webinar ID, select "Meeting ID" from the retrieved value displayed when you click the input field.
Once the setup is complete, run the test and click "Save".
Next, let's set up the "Generate Text" item.
Clicking on the action allows you to select the number of characters for the text to be generated.
Once set, click "Next"!
The prompt can be set freely, but in this example, it is set as shown in the screen below.
By setting it this way, when a Zoom webinar ends, you can automatically retrieve the "list of last names", "list of first names", and "list of email addresses" of participants and generate text in the format "Last Name First Name: Address"!
Try setting it according to your needs.
Once the setup is complete, run the test and press "Save".
Finally, let's set up the Microsoft Teams icon item "Send message to channel".
Once you have confirmed that there are no errors in the required fields on the displayed screen, click "Next".
For the team ID and channel ID, click inside the box and select from the "candidates" that appear.
The message can be set freely.
By setting it as shown in the screen below, when a Zoom webinar ends, you can automatically retrieve the Zoom "topic" and the previously generated "result" and notify Microsoft Teams!
Similarly, you can set it to automatically retrieve information such as the Zoom "meeting ID" or "number of participants", so try setting it according to your needs.
Once the setup is complete, conduct a test and click "Save".
Click the "Turn on Trigger" button on the screen below to automatically start the flow bot.
Check whether the flow bot starts correctly.
This completes the setup of the flow "Notify participant information to Microsoft Teams when a Zoom webinar ends"!
This time, we introduced how to integrate data from Zoom to Microsoft Teams, but if you want to implement data integration from Microsoft Teams to Zoom, please also use the following template.
You can automate the creation of meetings and sharing of links in Zoom.
This flow is recommended for those who want to reduce the hassle of work and improve team collaboration more efficiently!
By utilizing this flow, you can automatically create a Zoom meeting URL, allowing all participants to easily access it.
You can automatically notify the recording URL or save the recorded data to Dropbox once the meeting ends.
Additionally, you can automatically create meetings based on information from Google Sheets, Salesforce, or Google Forms!
You can automatically notify survey form responses or information from Salesforce lead objects, and even set up automatic notifications at the end of the month!
Additionally, you can create folders in OneDrive based on Microsoft Teams posts or send emails via Outlook.
How was it? By integrating Zoom and Microsoft Teams, you can smoothly solve issues such as "wanting to reduce the hassle of information sharing," "wanting to automate the sending of recording URLs," and "wanting to improve work efficiency."
With the no-code tool Yoom, you can easily integrate Zoom and Microsoft Teams without any programming knowledge! If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration right away.
Why not reduce the hassle and achieve a more comfortable and efficient way of working?
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