How to Automatically Summarize Zoom Meeting Content with AI and Notify via Telegram

[What is Yoom]

Here, we will explain how to automate "transcribing and summarizing meeting minutes after a Zoom meeting ends and notifying via Telegram" using Yoom's automation template.

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*AI operations are only available with some paid plans.
*Paid plans offer a 2-week free trial, during which you can use apps and AI features with limitations.
*To obtain Zoom recording information, the meeting must be cloud recorded. Cloud recording is only available with specific Zoom plans, so please check this page for details.

How to Create a Workflow Integrating Zoom, Telegram, and AI

Things to Prepare in Advance

Here is a list of items needed for the integration process.

Zoom

• Zoom account information (such as email address)
• Client ID and Client secret
  • These can be obtained from app registration in the Zoom App Marketplace.

The method to obtain each item can be confirmed from "How to Register My Apps for Zoom (OAuth) and Zoom Phone".

Telegram

• Group to notify (the bot needs to be added)
  • How to create a new bot is here
  • Access token

Step 1: Setting Up My App Integration

Here, we will set up the registration of the app to be integrated into Yoom. Log in to Yoom's workspace and click on new connection from the My Apps section!

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A list of apps that can be connected with Yoom will be displayed. Search for the app to be used this time from the search box at the top.

Zoom

Enter "Zoom" in the search box and click on Zoom (OAuth). The input screen for integration information will be displayed.

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Client ID and Client secret can be obtained from app registration in the Zoom App Marketplace after registering a Zoom account.

＞Help: How to Register My Apps for Zoom (OAuth) and Zoom Phone

Once each item is entered, click the add button to complete the registration of Zoom's My App.

Telegram

Enter "Telegram" in the search box and click on the app name that appears. A screen to enter the values necessary for integration will pop up.

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• Enter any name for the account name. The access token is issued when a new bot is created in Telegram.

＞Official Help: BotFather

Enter the access token and click the add button to complete the registration of My App.

Step 2: Copy Yoom's Template to My Project

After registering with Yoom, click this banner.

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Step 2: App Trigger "When the Meeting Ends"

Click on the first process of the template. Here, you will obtain Zoom recording information.

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(1/2) Select Linked Account and Action

The items displayed here are pre-configured.

• App Trigger Title
• App
• Account Information Linked with Zoom
• Trigger Action

→ Click Next

(2/2) API Connection Settings for App Trigger

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• Trigger Activation Interval
  • You can choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
• Email Address
  • Please enter the email address registered with Zoom.

→ Click Test → Success The output has been obtained.

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→ Click Save

Step 3: Integrate with the App "Obtain Meeting Recording Information"

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Click on the second process of the template! Here, you will set up to obtain information extracted from Zoom.

(1/2) Select Linked Account and Action

Since it is already set up, let's proceed to the next step.

→ Click Next

(2/2) Select Linked Account and Action

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• Meeting ID
  • The above quoted code is pre-embedded, so no operation is required.

→ Click Test → Success. The output allows you to obtain detailed meeting information.

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→ Click Save

Step 5: Integrate with the App "Download Meeting Recording Files"

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Click on the third template! In this process, you will set up to download meeting files.

(1/2) Select Linked Account and Action

Since it is already set up, proceed to the next step.

→ Click Next

(2/2) API Connection Settings

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• Download URL

• Embed the URL obtained from the previous process. The code is pre-embedded, so no setup is required.

→ Click Test → Success. The output allows you to obtain the downloaded file

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→ Click Save to proceed to the next step

Step 6: Transcribe Audio Data

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Let's click on the fourth process. Although it is displayed as configured, there are necessary settings to confirm.

(1/2) Select Action

• Title
  • "Transcribe Audio Data" is already set.
• Action
  • Select according to the length of the meeting.

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→ Click Next

(2/2) Set Details

• File Attachment Method
  • Since the file is downloaded in the previous setting, use that value. Please select "Downloaded File" from the dropdown.

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→ Click Test → Success. The output allows you to obtain the analysis results.

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→ Click Save

Step 7: Summarize

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Click on the fifth process. Although it is displayed as configured, there are necessary settings to confirm.

(1/2) Select Action

• Title
  • "Summarize" is already set.
• Action
  • Select according to the volume of text.

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→ Click Next

(2/2) Set Details

Set using the analysis results obtained from the previous process.

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• Text to Summarize
  • The quoted code of the analysis result is pre-embedded.
• Number of Characters
  • It is pre-set to 1000. Please set it with reference to the number of characters in the analysis result. Although the specified number of characters is instructed to the AI, the final decision is made by the AI, so the summary may not be exactly the specified number of characters.
  • * Please note that there is a possibility of a significant summary beyond the specified number of characters. 
• Summary Conditions
  • You can input instructions to the AI, such as "more concise".

→ Click Test → Success. The output allows you to obtain the summary result.

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→ Click Save

Step 8: Integrate with the App "Notify Telegram"

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Let's click on the sixth process. Here, you will set up the content to be notified to Telegram.

(1/2) Select Linked Account and Action

The items displayed here are pre-configured.

• App Trigger Title
• App
• Account Information Linked with Telegram
• Trigger Action

→ Click Next

(2/2) API Connection Settings

Create a template message for the chat to be notified to Telegram.

• Chat ID
  • The group ID of Telegram is not displayed in the usual UI, but it can be obtained using a Bot. Use the obtained access token (API key) to access the following API endpoint.
  • https://api.telegram.org/bot<Access Token>/getUpdates
  • Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...}, the value of id is the group ID.

• Message
  • Click the edit field to display the list of obtained outputs. Create a template message by quoting the obtained outputs.

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→ Click Test → Success

→ Click Save

Step 9: Turn the App Trigger [ON]

Once all processes are configured, a complete screen will pop up.

Turn the Trigger [ON] and start the flow bot.

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How was it?
<span class="mark-yellow">Automation was achieved in a short time without using programming.</span> Here is the template used this time!

Other Automation Examples Using Zoom and Telegram

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Zoom and Telegram.
All of them can be used with simple settings, so if there is something you are interested in, please give it a try!

Other Automation Examples with Zoom and Telegram

You can also notify Telegram of Zoom meeting information daily.
Since notifications are sent to Telegram every day, it allows for sharing scheduled meetings among members, contributing to improved visibility of information.

Example of Automation Using Zoom

Select Meeting Participants and Create a Zoom Meeting URL

By simply selecting participants directly from the management tool, a Zoom meeting URL is automatically generated, eliminating the need for manual URL entry or verification.

Create a Zoom meeting and send the meeting information via Outlook when a lead is registered

After creating a meeting with the company registered as a lead, the link will be sent automatically, allowing the entire process to be carried out seamlessly.

After the Zoom meeting ends, transcribe and summarize the recording, and save the minutes as a PDF

Since there is no need to transcribe and summarize the recording data, you will be able to create the minutes in a timely manner, leading to faster sharing.

Example of Automation Using Telegram

Transcribe and Summarize Audio Data and Notify via Telegram

By using AI for transcription and summarization, it may become possible to share meeting content quickly and accurately, facilitating smoother overall operations.

Receive Notifications on Telegram When Information is Added or Created

When information is registered, a notification is automatically sent to Telegram, allowing you to immediately understand the registered information without opening another tool.

Benefits of Integrating Zoom and Telegram

1. Save Time and Effort in Creating Meeting Minutes

Traditionally, creating meeting minutes was time-consuming and required a lot of effort. By using AI to automatically transcribe and summarize meetings immediately after they end on Zoom, this issue should be resolved!
<span class="mark-yellow">This eliminates the need for manual work and prevents errors, leading to a reduction in time and effort.</span>
Additionally, receiving summary notifications on Telegram is expected to make it easier to grasp the content.

2. Eliminate Delays in Team Coordination

When meeting minutes were shared manually, there was often a time lag, causing delays in information sharing.
By using Telegram's notification feature to send meeting minutes and summaries to everyone immediately after the meeting ends, <span class="mark-yellow">team coordination may proceed more smoothly and quickly.</span>
This could also lead to an acceleration of project timelines.

3. Help Protect Confidential Information

Security is often a concern with meeting minutes that contain confidential information.
With Zoom's encryption technology and Telegram's end-to-end encryption, you can manage important meeting content securely without worrying about information leaks to external parties.
<span class="mark-yellow">This should make it safe to use even for sensitive information handled by companies.</span>

Conclusion

By using the flow bot template introduced here, you can easily automate the integration of Zoom and Telegram without programming.
Automating the creation and sharing of meeting minutes will reduce manual errors and enable timely information sharing!
Moreover, since confidential information can be managed securely, efficient and safe business operations should be possible.

By leveraging this automation flow, which can be easily implemented without programming, follow-up tasks after meetings will proceed more quickly.
<span class="mark-yellow"> Let's streamline post-meeting tasks and achieve smooth business operations. Why not implement this automation flow now to maximize work efficiency?</span>