Send a notification in Outlook when a task is created in Clockify

■Overview

Do you manually send Outlook emails to notify stakeholders whenever you create a new task in Clockify? Creating notifications every time a task is added is time-consuming and increases the risk of missed updates.
With this workflow, creating a task in Clockify triggers Outlook to automatically send an email with the specified content. Streamline task sharing and keep your team aligned with this integration.

■Who Should Use This Template

• Anyone who uses Clockify and Outlook and manually sends task-sharing notifications
• Project managers who want to streamline task assignment notifications and prevent missed updates
• Anyone looking to connect Clockify and Outlook to automate their task management process

■Benefits of This Template

• Automatically send an email from Outlook whenever a task is created in Clockify, eliminating the effort of creating notifications and helping you make better use of your time.
• Prevent human errors such as incorrect recipients and missed updates caused by manual notifications, ensuring reliable information sharing.

■How the Flowbot Works

1. First, connect Clockify and Outlook to Yoom.
2. Next, select Clockify as the trigger and set the action to “New Task.”
3. Finally, set Outlook’s “Send an email” action as the operation and configure it to send an email containing the task information retrieved by the trigger.

* “Trigger”: The action that starts the flow. “Operation”: The action that processes information within the flow after the trigger runs.

■Customization Options

• In the Clockify trigger settings, specify the Workspace ID for which you want to send notifications.
• In the Outlook email settings, customize the recipient email address, subject, and message body. You can also insert information retrieved from Clockify, such as the task name and assignee, into the subject or message body.

■Notes

• Connect both Clockify and Outlook to Yoom.
• Microsoft 365 (formerly Office 365) offers personal and business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail.