Notify in Outlook when a new time entry starts in Clockify

■Overview

Do you find it cumbersome to notify team members via Outlook every time you start tracking a task in Clockify? Manual notifications take time and increase the risk of missed communications.
With this workflow, whenever a new Time Entry starts in Clockify, Outlook automatically sends a notification email to the relevant stakeholders, eliminating the challenges of connecting Clockify and Outlook.

■Who This Template Is For

• Anyone who wants to share task start times recorded in Clockify in real time via Outlook
• Managers who want to streamline project progress reporting using Clockify and Outlook
• Anyone who wants to eliminate the hassle of manual notifications and human errors such as missed communications

■Benefits of This Template

• Automatically send an email as soon as work starts in Clockify, reducing the time spent creating notifications manually
• Prevent human errors such as missed notifications and incorrect recipients to ensure reliable information sharing

■Flowbot Steps

1. First, connect Clockify and Outlook to Yoom
2. Next, select Clockify as the trigger and set the “New Time Entry” action
3. Finally, set Outlook’s “Send Email” action as the operation and send a notification email to your preferred recipients with your preferred content

※ “Trigger”: The action that starts the flow. “Operation”: The action that processes data within the flow after the trigger starts.

■Customization Options

• In the Clockify trigger settings, specify the Workspace ID you want to include in the automation
• In Outlook’s email-sending action, you can freely customize the recipients, subject, and message body. You can also include information retrieved from Clockify, such as the project name and task details, as variables in the message body

■Notes

• Connect both Clockify and Outlook to Yoom.
• Microsoft 365 (formerly Office 365) offers home and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.