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Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Set Up Trigger Action
Click on the Zoom app trigger action.
Give your trigger a title (optional). Check the pre-configured settings and click “Next”.
Set your trigger interval (how often you want Yoom to check Zoom for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
Then enter the Email Address registered with Zoom.
Once the settings are complete, run a test.
If the test is successful, the data will be reflected in the retrieved value.
After confirming that the retrieved value is correct, click “Save” to finalize the setup.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Step 4: Get Meeting Record Info
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Select the Meeting ID.
Select the Meeting ID from the retrieved value in the previous step. By configuring it this way, the Meeting ID will automatically be referenced each time a Zoom meeting takes place. It makes it easier to track and link meeting data without needing to manually input the ID each time.
Once the settings are complete, run a test.
If the retrieved value is correct, click “Save”.
Step 5: Download Meeting Record File
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify Download URL.
Select Download URL(M4A) from the previous action’s retrieved value. By setting it up this way, the Download URL for the meeting recording will be automatically referenced when a Zoom meeting ends. This makes sure that the recording is easily accessible without needing to manually retrieve the URL each time.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Step 6: Transcribe Audio Data
Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.
Select the Action based on the length of the meeting time. You can choose a transcription duration of 30, 60, or 90 minutes.
Then click “Next”.
In this case, we want to use the date retrieved from Zoom.
So select Use Retrieved Values and Downloaded File to use Zoom’s retrieved data to transcribe the audio.
Select the language for transcription according to your needs.
Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio.
Step 7: Save Transcription Data to Notion
Click "Store Transcription Results."
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Now let’s fill out the required fields.
Database ID: Specify the database you want to link. You can find it from the URL, which follows this format:www.notion.so/{databaseID}?v=xxxxxxxx.
Title Property: Enter the column name of the title property, such as "Name".
Page Title: Select Topic from the trigger action’s retrieved value. By configuring it this way, the Zoom meeting topic will be automatically used as the title for the Notion page.
Content: Select Analysis Result from Transcribe Audio Data action’s retrieved value. By setting it this way, the transcribed meeting content will be automatically added to Notion as the page content.
Once configured, click "Test".
If the test is successful, a page will be created in Notion.
Step 8: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
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