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How to Automate Zoom Meeting Transcriptions and Save to Notion Post-Meeting

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2025-09-22

How to Automate Zoom Meeting Transcriptions and Save to Notion Post-Meeting

y.matsumoto

Do you want to streamline your meeting workflow by automatically saving Zoom transcriptions?

Transcribing meeting recordings manually can be time-consuming. What if you could automate this process and save that time for other tasks? With this integration, you can automatically share the meeting content and post it directly to Notion, ensuring timely and efficient sharing of important information.

In this article, <span class="mark-yellow">we’ll show you how to leverage AI-powered transcription for Zoom meetings to boost productivity and streamline your workflows</span>. 

Meet Yoom: No-Code Automation

Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but <span class="mark-yellow">Yoom makes automation accessible to everyone</span>.

  • 🌐 Connect with apps like Zoom, Notion, and more.
  • 📖 Use automation templates - no technical setup required
  • 📈 Boost productivity and reduce human errors

You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.

👉 Sign Up for Yoom Here – Quick and Easy in Just 30 Seconds!

In this guide, you'll learn the step-by-step process of how to use Yoom to connect Zoom and Slack <span class="mark-yellow">create a Flowbot that automatically saves Zoom meeting transcriptions to Notion after the meeting ends</span>.

Recommended for

  • Teams that regularly use Zoom and Notion
  • Those who want to record Zoom meeting content in Notion.
  • Anyone looking to improve meeting workflow with Zoom and Notion integration.
  • Teams who want to transcribe Zoom meetings and store the transcriptions in Notion.

✔️ For Those Who Want to Try It Now

Yoom offers ready-made templates for easy setup in automatically transcribing meeting records by integrating Zoom and Notion using AI. <span class="mark-yellow">Click the "Try it" button to get started now</span>! 

We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article. 

🚀 How to Automatically Save Zoom Meeting Transcriptions to Notion

Let's walk through <span class="mark-yellow">how to set up a flow that automatically stores Zoom meeting transcriptions in Notion after the meeting</span>.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

  • A free Yoom account
  • Access to Zoom and Notion

If you don’t have a Yoom account yet, register now from this registration form!

⚠️Note: To get Zoom recording data, cloud recording must be enabled. Cloud recording is only available on specific Zoom plans, so please check your plan details.

⚠️ Note: AI Transcription used in this Flowbot is only available in Yoom's certain plans. If you're using the Free plan, the Flowbot may face errors due to limited access. But don't worry - all plans have a 2-week free trial! You can try all features without restrictions. For more details on Yoom and its plans, visit our Yoom Help Center.

Step 1: Connect Zoom and Notion to Yoom

After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".

Connect Zoom

Search for "Zoom" from the app list and select it.

Enter the Client ID and Client Secret. These can be found after registering for a Zoom account in the App Marketplace.

📚 Reference: For more details on how to find the Client ID and Client Secret for Zoom, refer to this help page.

Connect Notion

Similarly, go to "My Apps" from the left side menu, and click the "+ Add" button.

Search for "Notion" from the app list and select it.
Then log in to your Notion account.

When the following screen appears, click "Select Pages".

Select the page(s) to grant access to the database and click "Allow Access".

App registration is now complete :)

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.


The template will be copied to your "My Project".

Step 3: Set Up Trigger Action

Click on the Zoom app trigger action.

Give your trigger a title (optional). Check the pre-configured settings and click “Next”.

‍Set your trigger interval (how often you want Yoom to check Zoom for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

Then enter the Email Address registered with Zoom. 

Once the settings are complete, run a test.
If the test is successful, the data will be reflected in the retrieved value

After confirming that the retrieved value is correct, click “Save” to finalize the setup. 

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Step 4: Get Meeting Record Info

Click on the next Zoom action item. 

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”. 

Select the Meeting ID

Select the Meeting ID from the retrieved value in the previous step. By configuring it this way, the Meeting ID will automatically be referenced each time a Zoom meeting takes place. It makes it easier to track and link meeting data without needing to manually input the ID each time. 

Once the settings are complete, run a test.
If the retrieved value is correct, click “Save”. 

Step 5: Download Meeting Record File

Click on the next Zoom action item.

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.

Specify Download URL.
Select Download URL(M4A) from the previous action’s retrieved value. By setting it up this way, the Download URL for the meeting recording will be automatically referenced when a Zoom meeting ends. This makes sure that the recording is easily accessible without needing to manually retrieve the URL each time. 

Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.

Step 6: Transcribe Audio Data

Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.

Select the Action based on the length of the meeting time. You can choose a transcription duration of 30, 60, or 90 minutes. 

Then click “Next”.

In this case, we want to use the date retrieved from Zoom.
So select Use Retrieved Values and Downloaded File to use Zoom’s retrieved data to transcribe the audio. 

Select the language for transcription according to your needs.

Once set, click “Test”.
If the test succeeds, the retrieved value will be updated with the transcribed audio. 

Step 7: Save Transcription Data to Notion

Click "Store Transcription Results."

On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.

Now let’s fill out the required fields. 

Database ID: Specify the database you want to link. You can find it from the URL, which follows this format:www.notion.so/{databaseID}?v=xxxxxxxx.

Title Property: Enter the column name of the title property, such as "Name".

Page Title: Select Topic from the trigger action’s retrieved value. By configuring it this way, the Zoom meeting topic will be automatically used as the title for the Notion page. 

Content: Select Analysis Result from Transcribe Audio Data action’s retrieved value. By setting it this way, the transcribed meeting content will be automatically added to Notion as the page content. 

Once configured, click "Test".
If the test is successful, a page will be created in Notion. 

Step 8: Activate the Flowbot 

Toggle the "Trigger On" button to activate your flow!

Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples Using Zoom and Notion

By integrating Zoom and Notion, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

Automation Examples Using Zoom & Notion

Automation Example Using Zoom

Automatically Share Recording URL to a Chat Tool After a Zoom Meeting Ends

Once a Zoom meeting concludes, the recording URL will automatically be sent to chat tools such as Slack or Discord.

Transcribe and Summarize Zoom Meeting, Save as PDF to Cloud Storage

After the meeting ends, the recording is transcribed and summarized, with the minutes saved as a PDF in cloud storage services like Google Drive or OneDrive.

Create a Zoom Meeting and Send an Invitation via Outlook When a Lead is Registered

When a lead is registered in platforms like Salesforce or Google Sheets, a Zoom meeting is created, and the invitation is automatically sent to the lead via Outlook.

Automation Examples Using Notion

Notify via Chat Tools About Information Registered in Notion

Automatically notify through Slack, Discord, or other chat tools when information is added to a Notion database.

Add Inquiry Details to Notion

Automatically add inquiry details from Google Forms or Gmail to Notion.

Sync Notion with Other Databases

Automatically sync information added in Notion to other databases like Google Sheets or Airtable.

👏 Benefits and Automation Examples of Automatically Transcribing Zoom Meetings

Benefit 1. Streamlined Meeting Records

AI transcription automates the conversion of Zoom meeting content into accurate, easily accessible text. This reduces manual note-taking, ensuring that meeting records are created efficiently and without errors.

Benefit 2. Enhanced Searchbility

Transcribed meeting recordings are saved as text data, which can be easily searched using keywords. This boosts work efficiency by allowing you to quickly find key points and decisions made during meetings.

Benefit 3. Streamlined Information Sharing

Transcribing meeting content helps ensure that valuable information is shared with all team members, including those who were unable to attend. It also supports real-time updates for ongoing meetings. By transcribing every 5 minutes during a Zoom meeting, the meeting content can be shared instantly via Slack, ensuring everyone stays up to date.

📖 Summary

By integrating Zoom with Notion, you can automatically create a transcription of meetings and store them directly in Notion. This process not only saves time but also enhances accessibility and searchability of meeting content.

With Yoom, you can integrate various apps beyond Zoom and Slack: there’s a whole range of possibilities to explore.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now

With Yoom, you can easily build the kind of collaboration
described here without programming knowledge.
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この記事を書いた人
y.matsumoto
I have previously gained experience in sales and sales administration within the human resources industry. Based on my past experience, I have realized that the challenges faced by various companies can be alleviated through "automation of operations." Through Yoom, I will continue to share information daily to help address your concerns as much as possible.
Tags
Automation
Zoom
Notion
Integration
Speech-to-Text
Automatic
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