Do you want to streamline your meeting workflow by automatically saving Zoom transcriptions?
Transcribing meeting recordings manually can be time-consuming. What if you could automate this process and save that time for other tasks? With this integration, you can automatically share the meeting content and post it directly to Notion, ensuring timely and efficient sharing of important information.
In this article, we’ll show you how to leverage AI-powered transcription for Zoom meetings to boost productivity and streamline your workflows.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Zoom, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to connect Zoom and Slack create a Flowbot that automatically saves Zoom meeting transcriptions to Notion after the meeting ends.
✨ Recommended for
Teams that regularly use Zoom and Notion
Those who want to record Zoom meeting content in Notion.
Anyone looking to improve meeting workflow with Zoom and Notion integration.
Teams who want to transcribe Zoom meetings and store the transcriptions in Notion.
✔️ For Those Who Want to Try It Now
Yoom offers ready-made templates for easy setup in automatically transcribing meeting records by integrating Zoom and Notion using AI. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
When the meeting on Zoom ends, save the transcription data of the meeting to Notion.
🚀 How to Automatically Save Zoom Meeting Transcriptions to Notion
Let's walk through how to set up a flow that automatically stores Zoom meeting transcriptions in Notion after the meeting.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Zoom and Notion
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️Note: To get Zoom recording data, cloud recording must be enabled. Cloud recording is only available on specific Zoom plans, so please check your plan details.
⚠️ Note: AI Transcription used in this Flowbot is only available in Yoom's certain plans. If you're using the Free plan, the Flowbot may face errors due to limited access. But don't worry - all plans have a 2-week free trial! You can try all features without restrictions. For more details on Yoom and its plans, visit our Yoom Help Center.
Step 1: Connect Zoom and Notion to Yoom
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Connect Zoom
Search for "Zoom" from the app list and select it.
Enter the Client ID and Client Secret. These can be found after registering for a Zoom account in the App Marketplace.
📚 Reference: For more details on how to find the Client ID and Client Secret for Zoom, refer tothis help page.
Connect Notion
Similarly, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for "Notion" from the app list and select it. Then log in to your Notion account.
When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allow Access".
App registration is now complete :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
When the meeting on Zoom ends, save the transcription data of the meeting to Notion.
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Step 3: Set Up Trigger Action
Click on the Zoom app trigger action.
Give your trigger a title (optional). Check the pre-configured settings and click “Next”.
Set your trigger interval (how often you want Yoom to check Zoom for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
Then enter the EmailAddress registered with Zoom.
Once the settings are complete, run a test. If the test is successful, the data will be reflected in the retrieved value.
After confirming that the retrieved value is correct, click “Save” to finalize the setup.
📚 Reference: For more details on retrieved values and how to set them up, see theguide here.
Step 4: Get Meeting Record Info
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Select the Meeting ID.
Select the Meeting ID from the retrieved value in the previous step. By configuring it this way, the Meeting ID will automatically be referenced each time a Zoom meeting takes place. It makes it easier to track and link meeting data without needing to manually input the ID each time.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Step 5: Download Meeting Record File
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify Download URL. Select Download URL(M4A) from the previous action’s retrieved value. By setting it up this way, the Download URL for the meeting recording will be automatically referenced when a Zoom meeting ends. This makes sure that the recording is easily accessible without needing to manually retrieve the URL each time.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Step 6: Transcribe Audio Data
Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.
Select the Action based on the length of the meeting time. You can choose a transcription duration of 30, 60, or 90 minutes.
Then click “Next”.
In this case, we want to use the date retrieved from Zoom. So select Use Retrieved Values and Downloaded File to use Zoom’s retrieved data to transcribe the audio.
Select the language for transcription according to your needs.
Once set, click “Test”. If the test succeeds, the retrieved value will be updated with the transcribed audio.
Step 7: Save Transcription Data to Notion
Click "Store Transcription Results."
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Now let’s fill out the required fields.
Database ID: Specify the database you want to link. You can find it from the URL, which follows this format:www.notion.so/{databaseID}?v=xxxxxxxx.
Title Property: Enter the column name of the title property, such as "Name".
Page Title: Select Topic from the trigger action’s retrieved value. By configuring it this way, the Zoom meeting topic will be automatically used as the title for the Notion page.
Content: Select Analysis Result from Transcribe Audio Data action’s retrieved value. By setting it this way, the transcribed meeting content will be automatically added to Notion as the page content.
Once configured, click "Test". If the test is successful, a page will be created in Notion.
Step 8: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
When the meeting on Zoom ends, save the transcription data of the meeting to Notion.
By integrating Zoom and Notion, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
Automation Examples Using Zoom & Notion
Select a meeting participant from Notion and create a Zoom meeting URL.
Transcribe and Summarize Zoom Meeting, Save as PDF to Cloud Storage
After the meeting ends, the recording is transcribed and summarized, with the minutes saved as a PDF in cloud storage services like Google Drive or OneDrive.
After the Zoom meeting ends, transcribe and summarize the recording, then save the minutes as a PDF in Box.
■Notes ・Please integrate with both Zoom and Box with Yoom. ・The AI operation for OCR or transcribing audio is only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview Isn't creating meeting minutes after a Zoom meeting a task that requires a lot of effort—watching the recording, transcribing, summarizing, and managing files? By using this workflow, once a Zoom meeting ends, it will automatically transcribe and summarize the recording, convert the minutes into a PDF, and save it to Google Drive. By automating the entire process, you can eliminate the burden of creating minutes and spend your time on more important work.
■Who we recommend this template for - Those who feel that transcribing recordings and creating minutes for every Zoom meeting is time-consuming - Managers who want to speed up sharing of meeting content and improve team productivity - Those who want to automate manual minute creation and focus on core tasks
■Notes - Please note that available actions vary depending on your Zoom plan. - As of now, the following actions are available only on paid Zoom plans. - When a meeting has ended - Get meeting recording information (only recordings that exist in the cloud can be retrieved) - For details, please refer to the following: https://intercom.help/yoom/en/articles/9550398 - You can choose the trigger run interval from 5, 10, 15, 30, or 60 minutes. - The minimum run interval differs depending on your plan. - The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. - For details on the file sizes that can be handled by the trigger and each operation, please refer to the following: https://intercom.help/yoom/en/articles/9413924 - AI operations for OCR or speech-to-text are available only with the Team plan and Success plan. In the Free or Mini plan, operations configured in flowbots will result in errors. - Paid plans such as the Team plan and Success plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations). - In the "Issue Document" action, you can set any storage location in Google Drive.
■ Overview This flow transcribes, summarizes the recording, and saves the minutes as a PDF to OneDrive after the Zoom meeting ends. With Yoom, you can easily achieve this flow without programming by linking between apps.
■ Recommended for: - Those who are taking time to create minutes from Zoom meeting recordings - Those who want to automate transcription and summarization of recordings to streamline minute creation - Those who manage minutes in OneDrive
■ Notes - Please link Yoom with Zoom and OneDrive respectively. - AI operations for OCR or audio transcription are features available only in the Team Plan and Success Plan. Operations set in FlowBot in the Free Plan or Mini Plan will result in an error, so please be careful. - You can take advantage of a 2-week free trial for paid plans like the Team Plan and Success Plan. During the free trial, you can use apps and AI features (operations) that are restricted. - The maximum file size for download is up to 300MB. Depending on the app specifications, it may be less than 300MB, so please be aware. - For details on file size handling in triggers and each operation, refer to the link below. https://intercom.help/yoom/ja/articles/9413924 - Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not enrolled in the general corporate plan, authentication may fail. - Triggers can be set to select activation intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
Create a Zoom Meeting and Send an Invitation via Outlook When a Lead is Registered
When a lead is registered in platforms like Salesforce or Google Sheets, a Zoom meeting is created, and the invitation is automatically sent to the lead via Outlook.
When a lead is registered in Airtable, create a meeting in Zoom and send the meeting information to the other party via Outlook.
This is a flow to create a meeting in Zoom and send the meeting information to the other party via Outlook when a lead is registered in Google Spreadsheet.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that automatically sorts emails received in Gmail by keyword and adds them to Notion. By using Yoom, you can easily connect apps without programming.
■Recommended for those who 1. Manage business emails using Gmail ・Those who receive a large number of emails every day and want to efficiently sort important emails ・Those who want to quickly determine work priorities and improve time management
2. Use Notion to manage information ・Those who use Notion for task and project management but want to reduce the effort of manually entering information ・Those who want to automatically centralize and share information received via email in a database for easy sharing with the entire team
■Notes ・Please integrate both Gmail and Notion with Yoom. ・You can select the trigger activation interval at 5, 10, 15, 30, and 60-minute intervals. ・Note that the shortest activation interval varies depending on the plan. ・Switching destination is a feature (operation) available with the Mini plan or higher. For the free plan, the operation of the set flowbot will result in an error, so please be careful. ・Paid plans like the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are usually subject to restrictions.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
👏 Benefits and Automation Examples of Automatically Transcribing Zoom Meetings
Benefit 1. Streamlined Meeting Records
AI transcription automates the conversion of Zoom meeting content into accurate, easily accessible text. This reduces manual note-taking, ensuring that meeting records are created efficiently and without errors.
Benefit 2. Enhanced Searchbility
Transcribed meeting recordings are saved as text data, which can be easily searched using keywords. This boosts work efficiency by allowing you to quickly find key points and decisions made during meetings.
Benefit 3. Streamlined Information Sharing
Transcribing meeting content helps ensure that valuable information is shared with all team members, including those who were unable to attend. It also supports real-time updates for ongoing meetings. By transcribing every 5 minutes during a Zoom meeting, the meeting content can be shared instantly via Slack, ensuring everyone stays up to date.
📖 Summary
By integrating Zoom with Notion, you can automatically create a transcription of meetings and store them directly in Notion. This process not only saves time but also enhances accessibility and searchability of meeting content.
With Yoom, you can integrate various apps beyond Zoom and Slack: there’s a whole range of possibilities to explore. Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
I have previously gained experience in sales and sales administration within the human resources industry. Based on my past experience, I have realized that the challenges faced by various companies can be alleviated through "automation of operations." Through Yoom, I will continue to share information daily to help address your concerns as much as possible.
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