How to integrate Zoom with Notion to automatically transcribe meetings and save the data to Notion after a Zoom meeting ends

Transcribing meetings can be time-consuming and labor-intensive, right?In fact, it's said that transcribing audio data manually takes four times the recording duration.However, if transcription could be automated, that time could be used for other tasks.

This article will explain what you can achieve by automating Zoom meeting transcriptions using AI features and provide a detailed guide on how to perform transcription using Yoom!This is a must-read for those looking to streamline meeting record-keeping and sharing!

Recommended for

・Those who record Zoom information in Notion.

・Those considering improving work efficiency with Zoom and Notion.

・Those who want to transcribe Zoom recordings and save them to Notion.

For those who want to try it now

This article introduces a linking method using the no-code tool "Yoom."Difficult settings or operations are not required, and even non-engineers can easily implement it.You can start right away from the template below, so please give it a try!

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Transcribing meetings is time-consuming and labor-intensive, isn't it?
In fact, it is said that transcribing audio data requires four times the recording time.
However, if transcription could be done automatically, that time could be used for other tasks.

In this article, we will explain what can be done by automating the transcription of Zoom meetings using AI features, and we will introduce in detail how to transcribe using Yoom!
This is a must-read for those who want to streamline the recording and sharing of meeting content!

Benefits and Examples of Automating Zoom Meeting Transcription

First, let's explain the benefits of automatically transcribing Zoom meetings using AI features!

1. Streamlining Meeting Records

Benefits: By utilizing AI transcription features, you can automatically convert the content of Zoom meetings into text. This allows for efficient and accurate creation of meeting records.

Example: After a Zoom meeting ends, the AI can automatically transcribe the meeting content and save the data to Notion.

2. Improved Searchability

Benefits: Transcribing allows you to save meeting records as text data, making it possible to search for keywords.
You can quickly find the information you are looking for, improving work efficiency.

Example: After a Zoom meeting ends, you can automatically create minutes and search for important matters or decisions within the minutes using keywords.

3. Streamlined Information Sharing

Benefits: By transcribing the content of meetings, you can share the meeting content not only with those who could not attend but also with people with hearing impairments.
Additionally, by frequently transcribing audio data, you can track the meeting content in real-time even if you are not present.

Automation Example: When a Zoom meeting starts, transcribe every 5 minutes and send it to a chat tool, allowing those not attending the meeting or those with hearing impairments to grasp the meeting content in real-time.

With Yoom, you can easily create a flow bot that automatically transcribes using AI features.

By automatically transcribing Zoom meetings, you can streamline record creation and information sharing, and improve search functions, among many other benefits.
However, using the above technologies often requires specialized knowledge and skills.
Yoom is developing tools that allow you to implement such app integrations and workflow automation with no code!
With no code, programming expertise is not required, so anyone can easily create a flow bot.

This time, we will explain how to create the flow bot for "saving meeting transcription data to Notion after a Zoom meeting ends," which was introduced earlier in the efficiency of information processing.

How to Create a Flow Bot for "Saving Meeting Transcription Data to Notion After a Zoom Meeting Ends" (Estimated Creation Time: 10-20 Minutes)

Step 1: Copy the Template

First, please issue an account from here. You can start easily for free!

※Note: The transcription feature is only available with the Team Plan and Success Plan.
※Note: Paid plans such as the Team Plan and Success Plan offer a 2-week free trial.

Once registration is complete, click "Try it" on the template below.

The template will be copied to your "My Project" section. Click "Edit" at the top right of the Flowbot.

Step 2: Configure the App Trigger

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Click "When the meeting ends."
Set up the linked account and action.

Note: For the linked account, enter the Client ID and Client Secret of the account you want to connect.
You can set any title and account name, but make sure to select "When the meeting ends" as the action.

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Click "Next" to set up the API connection for the app trigger.

Trigger interval: Set as desired.
Email address: Specify the email address of the target Zoom account.
Run a test, and if it’s successful, save the settings.

Step 3: Retrieve meeting recording information

Click "Get Meeting Recording Information."Configure the linked account and action.
The title and account are optional, but for the action, be sure to select "Get Meeting Recording Information.
"*Note: To retrieve Zoom recording information, the meeting data must be cloud-recorded. Cloud recording is limited to specific Zoom plans, so please be aware of this. See here for details.

After setting up, please click "Next."
Then, configure the details.

User's Email Address: Please specify the email address of your Zoom account.Meeting ID: Click "When a meeting ends" in the output and select "Meeting ID."*Explanation: By configuring as described above, the Meeting ID will be automatically referenced when a meeting is held on Zoom.Perform a test, and if successful, save it.

Step 4: Download the Meeting Recording File

Click "Download Meeting Recording File.
Configure the linked account and action. The title and account are optional, but for the action, be sure to select "Download Meeting Recording File.

After setting up, click "Next."
Configure the API connection settings.

Download URL: Click "Get Meeting Recording Information" in the output and select "Download URL (M4A).
*Explanation: By configuring as described above, the download URL for the recording information will be automatically referenced when a meeting ends on Zoom.
Perform a test, and if successful, save it.

Step 5: Transcribe the Audio Data

Click "Transcribe Audio Data."
Configure the action.

You can select either 30, 60, or 90 minutes for the transcription duration, in either Japanese or English, depending on your purpose.Once configured, click "Next."Set the details as shown in the image.
For how to attach the file, select either "Use acquired value" or "Downloaded file" from the dropdown menu.Perform a test, and if successful, save it.

Step 6: Store the Transcription Results

Click "Store Transcription Results."

Configure the linked account and action.
The title and account are optional, but for the action, be sure to select "Create a page.
"Click "Next" to configure the API connection settings.Database ID: Specify the database to which you want to link the page.
The Database ID can be obtained from the URL. The URL format is "www.notion.so/{databaseID}?v=xxxxxxxx".
Title Property Name: Enter the column name of the title property, such as "Name".

Page Title: Click "When a meeting ends" in the output and select "Topic."
*Explanation: By configuring as described above, the Zoom meeting topic can be automatically used as the Notion page title.

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Content: Click "Transcribe Audio Data" in the output and select "Analysis Result."
*Explanation: By configuring as described above, the transcribed results can be automatically used as the content in Notion.
Perform a test, and if successful, save it.Congratulations! This completes the flow for "Transcribing meeting content and storing it in Notion!!"

Other Automation Examples Using Zoom and Notion

In addition to the integrations introduced today, various automations can be realized by utilizing the Zoom and Notion APIs.

If you find something interesting, feel free to give it a try!

Automation Examples Connecting Zoom and Notion

You can integrate Zoom and Notion to automatically create Zoom meeting URLs by selecting meeting participants from Notion, or create a Zoom meeting and send the invitation via email when a lead is registered in Notion.

Automation Example Using Zoom

Automatically Notify the Recording URL to a Chat Tool After a Zoom Meeting Ends

Once a Zoom meeting ends, the recording URL will be automatically sent to chat tools such as Slack or Discord.

After a Zoom meeting ends, transcribe and summarize the recording, and save the minutes as a PDF in cloud storage.

After a Zoom meeting ends, the recording will be automatically transcribed and summarized, and the minutes will be saved as a PDF to Google Drive, OneDrive, or other cloud storage services.

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When a lead is registered, create a Zoom meeting and automatically send the meeting information to the lead via Outlook.

When a lead is registered in Salesforce, Google Sheets, or other platforms, a Zoom meeting will be created, and the meeting information will be automatically sent to the lead via Outlook.

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Automation Examples Using Notion

Notify a chat tool about information registered in Notion.
Automatically notify Slack, Discord, or other chat tools about information registered in a Notion database.

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Add Inquiry Details to Notion.

Automatically add inquiry details submitted via Google Forms or Gmail to Notion.

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Add Content Registered in Notion to a Database

Automatically add content registered in Notion to databases such as Google Sheets or Airtable.

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Benefits and Automation Examples of Automatically Transcribing Zoom Meetings

Let's explore the benefits of automatically transcribing Zoom meetings using AI features!

1. Streamlining Meeting Records

Benefit: By leveraging AI's transcription capabilities, you can automatically convert the content of Zoom meetings into text. This allows for the efficient and accurate creation of meeting records.
Example: Once a Zoom meeting concludes, the AI can automatically transcribe the meeting content and save the data to Notion.

2. Enhanced Searchability

Benefit: Transcribing meeting recordings allows you to save them as text data, making keyword searches possible. You can quickly find the information you need, boosting work efficiency.
Example: After a Zoom meeting ends, minutes are automatically created, and you can keyword search for key points and decisions within those minutes.

3. Streamlining Information Sharing

Benefit: Transcribing meeting content enables you to share it not only with those who couldn't attend but also with individuals with hearing impairments. Additionally, transcribing audio data frequently allows you to follow the meeting content in real-time, even if you are not physically present.
Automation Example: When a Zoom meeting starts, transcribing the audio every 5 minutes and sending it to a chat tool allows those not attending or individuals with hearing impairments to grasp the meeting's content in real-time.

Summary

This article introduced a method for automatically transcribing audio from Zoom meetings! Utilizing this feature can lead to more efficient meeting records, improved searchability, and enhanced accessibility.

Furthermore, the workflow introduced here allows for the automatic transcription of audio data and the creation of transcription results in Notion once a Zoom meeting ends, significantly reducing manual effort!

Automating Zoom meeting transcription frees up the substantial time previously spent on manual transcription, allowing you to allocate it to other tasks such as sales activities and document creation, drastically improving work efficiency!

With Yoom, you can achieve sophisticated automation without requiring specialized programming knowledge, so we encourage you to start by registering for a free plan!

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