How to integrate Asana with Google Chat to automatically notify overdue tasks from Asana in Google Chat
How to Integrate Applications
・
2025-04-16
How to integrate Asana with Google Chat to automatically notify overdue tasks from Asana in Google Chat
y.matsumoto
When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time. Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.
In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!
By using no-code tools, you can easily set up automation between Gmail and Dropbox. You can start using it right away, so be sure to give it a try!
Recommended for
Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage
For those who want to try it immediately
In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away using the template below, so please give it a try!
When there are many tasks to handle, there is a possibility that some may exceed their deadlines. To ensure smooth operations, it is important to regularly monitor overdue tasks and utilize this information for progress management. This article introduces a method to automatically notify Google Chat of overdue tasks in Asana by integrating Asana with Google Chat. We will explain the steps to integrate the apps without programming in an easy-to-understand manner. Let's create a flow together and automate your operations!
Recommended for
・Those who use Google Chat as the main communication tool for their team ・Those aiming to improve productivity by building automated flows between tools using APIs ・Project leaders considering improving deadline management and task transparency across multiple teams ・Managers looking to streamline task management and deadline sharing
Benefits and Examples of Integrating Asana and Google Chat
Benefit 1. Preventing Project Delays through Strict Deadline Management
During project execution, it is not uncommon for the overall schedule to be delayed due to overlooked task deadlines. By integrating Asana with Google Chat, it is possible to regularly notify the entire team of overdue tasks in Asana sections. This allows for early sharing of overdue tasks, enabling prompt responses. For example, if there is a delay in design submission during an advertising campaign, a notification will be sent to Google Chat. As a result, the person in charge can quickly check the situation and adjust priorities, potentially preventing overall schedule delays.
Benefit 2. Reducing Leader's Burden through Efficient Task Follow-up
For team leaders, the daily task of checking and following up on team members' task progress is very time-consuming. By integrating Asana with Google Chat, overdue tasks can be automatically notified to Google Chat. For example, in a development team, by ensuring that only overdue tasks are appropriately notified without the team leader having to individually check progress, the team leader can focus on more important tasks. Additionally, by being able to automatically notify the entire team, members other than the person in charge can easily grasp the situation, potentially distributing the burden from the team leader.
Benefit 3. Enhancing Teamwork through Improved Transparency
By integrating Asana with Google Chat and automatically notifying everyone of overdue tasks in Google Chat, task status becomes transparent. This allows all team members to quickly grasp the status of tasks, enabling the team to provide appropriate support for overdue tasks. For example, in a remote development team, by notifying overdue tasks in Google Chat, team members can collaborate and quickly resolve issues as a team. As a result, it is expected to activate communication within the team and foster a culture of mutual support.
[About Yoom]
How to Create an Integration Flow between Asana and Google Chat
From here, let's create a flow together to notify Google Chat of overdue tasks in Asana using Yoom.
We will create it using a template with general settings in the following process! ・Integrate Asana and Google Chat with My Apps ・Copy the template ・Set the schedule trigger and configure operations for Asana and Google Chat ・Turn on the trigger button and verify the integration operation between Asana and Google Chat
If you are new to Yoom, please register for free here. ※If you are already registered, please log in.
Step 1: Connect Asana and Google Chat to My Apps
1. How to register Asana
After clicking "My Apps", search for Asana from "New Connection".
Enter the email address registered to your account and click "Continue".
Next, you will be taken to a screen to enter your password, so enter your password and log in to Asana. This completes the connection of Asana to My Apps.
2. How to register Google Chat Next, search for Google Chat from "New Connection".
When the above screen is displayed, log in to Google Chat (OAuth) to complete the connection to My Apps. ※Note: Connection with Google Chat is only possible with Google Workspace. For details, please refer to here.
Next, copy the Flowbot template and edit the settings. Please copy the template from "Try it" in the banner below.
Step 2: Set a Trigger to Activate at 9 AM Daily
First, set the item "at 9 AM daily".
Title: Can be changed according to your use. Schedule Setting: This time, it is set to activate at 9 AM every morning. You can freely set the date, day of the week, and time according to your use.
Once the settings are complete, click "Save".
Step 3: Retrieve a List of Overdue Tasks in a Specific Section in Asana
Next, set the item "Retrieve a list of overdue tasks in a specific section".
Title: Can be changed optionally. Action: Select "Retrieve a list of overdue tasks in a specific section". Once the settings are complete, proceed to the next page.
Please refer to the annotations outside the frame to set the Workspace ID, Project ID, and Section ID.
The due date is set to "yesterday". You can also freely set it to today or the next day from the dropdown. ※Note) As shown in the image above, be sure to select the format "_%Y-%m-%d".
Once the settings are complete, click Test. If the test is successful, the output will be obtained, so save the settings once confirmed.
Step 4: Send a Message to a Google Chat Space
Next, set the item "Send a message to a space".
Title: Can be changed optionally. Action: Select "Send a message to a space". Once the settings are complete, proceed to the next page.
Please refer to the annotations outside the frame to set the Space ID, Key, and Token. Reference) For detailed setup instructions, please check here. Reference) For mention setup instructions, please check here.
This time, it is set as shown in the image above. Setup Method) Click inside the frame and click "List of Task IDs", "List of Task Names", and "List of Assignees" within "Retrieve a list of overdue tasks in a specific section". By setting it this way, you can automatically notify Google Chat of overdue Asana task information. The content of this message can be freely set according to the information you want to obtain, so change it according to your use.
Once the settings are complete, perform a test and click "Save".
Step 5: Turn the Trigger ON
Once all settings are complete, the above screen will be displayed. Click "Turn Trigger ON" to activate the flow bot.
This completes the flow bot for "Notifying Google Chat of overdue tasks in Asana".
Introduction to Other Automation Examples Using Asana
Yoom offers other flow bots that use Asana. Here, we introduce three recommended flows.
1. A flow that automatically sends a notification to Google Chat when a task is registered in Asana. By utilizing this flow, you can automate notification tasks, speed up information sharing, and enable each person in charge to quickly grasp task information.
2. This is a flow that automatically registers the due dates of tasks registered in Asana to Google Calendar. By utilizing this flow, you can expect to improve the efficiency of schedule management as there will be no need to switch between Asana and Google Calendar tools. Additionally, by consolidating task and event information in Google Calendar, team members may always be able to check the latest schedule.
3. This is a flow that automatically registers information submitted via Google Forms into Asana. By utilizing this flow, you can automate task registration in Asana, which helps reduce the burden of manual work and is expected to prevent input errors and omissions that can occur with manual entry.
Summary
In this article, we introduced how to integrate Asana with Google Chat to automatically notify overdue tasks from Asana in Google Chat. By automating the notification process, you can streamline task management, potentially preventing project delays and enhancing teamwork. With Yoom, you can easily implement automation by simply following the instructions. If you would like to experience it, please register here for free.
The person who wrote this article
y.matsumoto
Until now, I have experienced sales and sales office work in the human resources industry.
Based on my experience in my previous job, I feel that the problems faced by various companies can be reduced by “automating operations.”
Through Yoom, we will continue to send out information on a daily basis so that we can solve your problems even a little bit!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
.avif)
.png)
.png)
