How to integrate Box with Google Chat to receive notifications in Google Chat when a file is uploaded to Box

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Uploading files to a common cloud storage makes data sharing with members easier. However, the issue here might be that it's difficult to notice when a new file has been uploaded. Therefore, this time we introduce an automation that integrates Box and Google Chat to quickly notify you when a file is uploaded to a specific folder. This automation may smooth out information sharing within the team and improve work efficiency. If you are considering introducing automation, please take this opportunity to check it out. Recommended for: - Companies sharing files using Box - Companies using Google Chat as their main communication tool - Those who want to quickly check files uploaded to Box - Those who want to immediately notify the existence of files uploaded to Box Benefits and Examples of Integrating Box and Google Chat Benefit 1: Faster File Sharing With this integration, when a file is uploaded to a specific folder in Box, a message is sent to Google Chat. Therefore, the possibility of quickly sharing files increases. For example, have you ever found it difficult to know which of the many folders contains a new file, or missed noticing a new file? By integrating Box and Google Chat, you may find it easier to avoid such situations as file uploads are notified. Benefit 2: No Need for Manual Notifications When a file is uploaded to Box, a message is automatically sent to Google Chat, simplifying the manual notification process. For example, when requesting a leader to check a file or sharing materials with members, aren't you manually notifying them of the upload to Box? By introducing this app integration and automating message sending, you can save the hassle of such notification tasks. Additionally, it may prevent mistakes like delayed file sharing due to forgetting to send a message. Benefit 3: Improved Work Efficiency With this automation, if file sharing can be done quickly, work efficiency is expected to improve. For example, if you don't notice the existence of a file, the time until you start a task that requires using the file increases. Such idle time is not very efficient, is it? By introducing this automation, real-time notifications will be received when a file is uploaded to Box, potentially shortening the time until subsequent tasks begin and improving efficiency. Now, let's introduce the flow of integrating apps using Yoom. First, register with Yoom. Yoom offers a two-week trial, allowing you to actually operate and check the usability. [What is Yoom] This time, we will automate "Notify Google Chat when a file is uploaded to Box" using the following template.

How to Create a Box and Google Chat Integration Flow

The integration flow this time is broadly divided into the following processes.

・Integrate Box and Google Chat with My Apps
・Set up to launch Box
・Set up to send messages to Google Chat
・Turn on the trigger button and verify the integration operation of Box and Google Chat

Step 1: Integrate Box and Google Chat with My Apps

After completing the registration with Yoom, please select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Integration of Box and Yoom

1. Search

Enter Box in the search box and click the Box icon.

2. Log in

After confirming the content, click "Allow".

Return to the Yoom screen, and if the above display appears, the integration is complete.

Integration of Google Chat and Yoom

1. Search

Enter Google Chat in the search box and click the Google Chat (OAuth) icon.

2. Sign in

Click the red frame.

3. Set Required Items

Enter the required items. For more details, please check this article.

4. Integration Complete

The screen will switch, and if the above display appears, the integration is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try This Template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register

※ If you have already completed registration, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Box Launch Settings

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template
Click "Notify Google Chat when a file is uploaded in Box [Copy]".

3. Select App Trigger

Click "When a file is uploaded to a folder" on the Box icon.
Since the title and other settings are complete, press Next. ‍

4. Enter Folder Content ID

Access the Box folder as per the note under the red box and paste the content ID from the URL.
Uploading a file to the specified folder will send a message to Google Chat.

5. Run Test

After entering the folder content ID, upload a file to that folder.
Then press the red test button, and if "Test Successful" is displayed, press "Next".

6. Webhook Event Reception Settings and Test Execution

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Click the test button in the image above again.
If "Test Successful" is displayed, press Save. Completing this setting will allow messages to be sent to Box in real-time when a file is uploaded to Box.

Press the Save button and proceed to the next step.

Step 4: Setting to Send Messages to Google Chat

※ Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.

1. Integrate with App

Select "Send Message to Space" on the Google Chat icon.
Press Next. ‍

2. Set Required Items

Set the required items in the red box. Enter as per the note at the bottom of the box.

3. Confirm Post Message

Set the content of the message to be sent to Google Chat.
It is already set, but you can modify it if there are any changes. ‍

4. Run Test

Once the message settings are complete, press the test button at the bottom.
If "Test Successful" is displayed in blue, the settings are complete. Press Save.

5. Turn ON Trigger

When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

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Flowbot template used this time
Notify Google Chat when a file is uploaded in Box

Other Automation Examples Using Box

Yoom has other examples of automation using Box, so here are a few introductions.

1. Sync files to Box when a PDF file is uploaded to Google Drive

Integration with Google Drive is also possible. This is useful when different cloud storage is used by different teams.

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2. Store Files Attached to Emails in Box

This is an automation for uploading files attached to emails. It eliminates the need for downloading and uploading, making efficient file management easier.

3. When a file is uploaded to Box, attach the file to a CloudSign document

This is a flow where files uploaded to Box are attached to CloudSign documents. It automates the management and attachment of contract documents, which is expected to reduce the burden of administrative tasks.

Summary

By integrating Box with Google Chat, the possibility of sharing files quickly increases. This may strengthen collaboration among members and teams who share files.
Additionally, there is no longer a need to manually send messages notifying about file uploads, simplifying notification tasks. By shortening the workflow, it reduces the workload and is expected to improve efficiency.
Yoom allows app integration without the need for programming. If there is a template that interests you, please give it a try.