How to Automatically Notify Microsoft Teams When a File is Uploaded to Box

Step 2: Setting the Trigger to Activate When a File is Uploaded to a Folder in Box

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First, let's set "When a file is uploaded to a folder".

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This is already set, so once you confirm there are no errors in the account information linked with Box, click "Next".

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Set the content ID of the folder you want to use for automatic notifications, and proceed to the next page.

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Upload a sample file to the folder you set earlier and click test.
If the test is successful, the file output will be retrieved at the bottom of the above screen, so check it and save the settings if there are no issues.

Step 3: Send a Message to a Microsoft Teams Channel

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Next, let's set "Send a message to a channel".

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This is already set, so once you confirm there are no errors in the account information linked with Microsoft Teams, click "Next".

Once the settings are complete, proceed to the next step.

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Select the team ID and channel ID you want to use for automatic notifications from the options.
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The message content is set as shown in the image above.
This can be freely set according to your needs.
The part {{●●●}} can automatically quote information obtained from Box. An example of how to set it is as follows.
If you want to quote the file name → Click inside the frame and select "File Name" in "When a file is uploaded to a folder".
By setting it this way, when a file is uploaded to a folder in Box, the "File Name" can be automatically quoted.

※ If there are other items that need to be set, please set them.

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Once the settings are done, click test.
※ The test button is at the bottom of the screen.
A message will be notified in Microsoft Teams, so check if the output you set earlier is correctly reflected, and save the settings.

Step 4: Turn ON the Trigger

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Once all settings are complete, turn "ON the Trigger".
With this, the flow of "Notify Microsoft Teams when a file is uploaded to Box" is complete.

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Other Automation Examples Using Box and Microsoft Teams

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Box and Microsoft Teams.
All of them can be used with simple settings, so if you find something that interests you, please give it a try!

Other Automation Examples with Box and Microsoft Teams

You can create a new channel in Microsoft Teams and automatically create a folder in Box, or retrieve file information from Box at a specified date and time and post it to Microsoft Teams.

Automation Example Using Box

Save uploaded files

You can sync uploaded files, which may save you hours of manual work.

Send an email when a file is uploaded to a Box folder

In addition to speeding up file sharing, you can also get recording information, create a folder in Box, upload files, and send an email.

When a file is uploaded or added, it will also be linked to Box.

When a file is uploaded or added, it will be linked to a specified folder in Box, which should prevent you from forgetting to sync data.

Automation Example Using Microsoft Teams‍

When a new task is created, notify Microsoft Teams

When a task is registered, a notification will be sent to Microsoft Teams quickly, allowing you to respond quickly without missing the task.

Add messages as they are sent to Microsoft Teams

Eliminate the need for manual transcription, saving time and preventing human error.

Notify Microsoft Teams when a specific action is initiated

When a specific action is initiated, a notification will be sent to Microsoft Teams, allowing for timely respons.

Benefits and Examples of Integrating Box with Microsoft Teams

Benefit 1: Reducing and Speeding Up Document Sharing Efforts

By automating notifications when files are uploaded to Box, you can potentially improve project management efficiency.
For example, in teams that share documents like proposals on Box, manually checking for file uploads can be cumbersome.
By integrating Box with Microsoft Teams, team members can be automatically notified in Microsoft Teams of new files registered in Box, allowing them to quickly grasp the content and smoothly proceed to the next task.

Benefit 2: Ensuring Information Sharing with Members Not Present

Efficient information sharing is crucial when working with remote team members or those in different locations.
Especially when important meeting documents or collaborative files are uploaded to Box, if everyone doesn't quickly notice, it can delay progress.
By integrating Box with Microsoft Teams, you can automatically notify Microsoft Teams when files are uploaded to Box, ensuring information is shared with members not in the same workplace. This can lead to smoother workflow progress.

Benefit 3: Enhancing Customer Support with Automated Notifications

In customer support departments managing customer inquiries or complaints with Box, regularly checking for new uploads is necessary, which can delay file verification and disrupt operations.
By integrating Box with Microsoft Teams, you can automate notification tasks, allowing staff to quickly verify new materials uploaded to Box, potentially improving response speed.

Conclusion

How was the method of integrating Box with Microsoft Teams to notify when files are uploaded to Box?
By utilizing this method, you can reduce the effort of notifications and ensure rapid information sharing with team members.
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