How to integrate Chatwork with automatic translation to automatically translate messages posted on Chatwork and post them on Microsoft Teams

When interacting with overseas members or foreign companies, do you ever use a translation device? Even if you can understand foreign languages in fragments, many people might feel a bit uneasy without relying on translation tools.
However, translating every time you exchange messages can be a bit cumbersome, especially with communication tools like Chatwork or Microsoft Teams, where responses can come in quickly.
In such cases, you have to repeatedly go through the process of translating and responding.

Therefore, this time, we will challenge the automation of the flow of automatically translating messages posted on Chatwork and notifying the translated content to Microsoft Teams!
This might make communication in different languages smoother. Please give it a try!

Benefits of Automatically Translating Chatwork Messages and Notifying Microsoft Teams

Benefit 1: Shorten the Entire Process

Normally, you would translate messages received from overseas on Chatwork, copy & paste them into Microsoft Teams, and send them. By linking, you can automate such a flow.
Also, if you send a message in Japanese to Chatwork, it will be automatically translated into a foreign language and automatically sent to Microsoft Teams.
You can use it for translating received messages or translating messages to be sent.

Benefit 2: Eliminate Content Differences and Typos

When translating manually, each person uses a separate translation tool. In such cases, there might be differences in the translated content depending on the tool.
However, by introducing this integration, the translation tool used is fixed. This ensures consistency in the content, regardless of who translates it.

Additionally, since it is automatically sent after being automatically translated, there is a benefit of fewer errors like typos compared to manual input.

[About Yoom]

From now on, we will introduce how to create a Flowbot in Yoom, which allows app integration without programming, to "translate messages posted on Chatwork and post the translated version to Microsoft Teams."
After registering with Yoom, please try creating it!

From now on, we will introduce how to create a Flowbot in Yoom, which allows app integration without programming, to "translate messages posted on Chatwork and post the translated version to Microsoft Teams."
After registering with Yoom, please try creating it!

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<span class="mark-yellow">【Please Confirm】</span>

・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.

・AI operations are functions available only in the team plan and success plan. In the case of the free plan or mini plan, the operation of the set flowbot will result in an error, so please be careful.

・Paid plans such as the team plan and success plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI features (operations).

The above flowbot template can be copied from below.

1. Click on "View Details" on the top banner
2. Click on "Try this template" at the bottom of the transitioned screen
3. Register for Yoom

* If you have already completed registration, the login screen will be displayed, so please log in.

How to Create a Flow that Automatically Translates Chatwork Messages and Notifies Microsoft Teams

STEP1: My App Integration

The template is copied, and the screen will look like the above.
Since you have transitioned to the Yoom page called "My Projects", please select "My Apps" from the menu on the left side of the screen.

First, integrate Yoom with each tool. Click on "New Connection" at the top right.

Integration of Chatwork and Yoom

1. Search
‍Enter "Chatwork" in the search box and click on the Chatwork icon.

2. Log in to Chatwork

The login screen will be displayed.
Log in with the account you want to integrate with Microsoft Teams.‍

3. Press Allow

When the above screen is displayed, press Allow.

Then, the screen will automatically switch to Yoom, and if the above display appears, the integration is complete.

Integration of Microsoft Teams and Yoom

1. Log in
‍First, log in to Microsoft365. By logging in to Microsoft365, the My App integration will be completed quickly.

2. Search
‍Enter "Microsoft Teams" in the search box and click on the Microsoft Teams icon.

3. Integration Complete

The screen will switch immediately, and if the above display appears, the integration is complete.

This completes the My App integration of Chatwork and Microsoft Teams.
Next, let's set up the flow bot using the template you copied earlier.
If you haven't copied it yet, please copy the flow bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you moved to
3. Register for Yoom
* If you have already completed registration, the login screen will be displayed, so please log in.

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STEP2: Setting Triggers in Chatwork

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template
‍Click on "Translate messages posted in Chatwork and post the translated version to Microsoft Teams".‍

3. Select an app trigger
‍Select "When a new message is posted in the room" for the Chatwork icon.
Press Next.‍

4. Set up the Webhook

Set up the Webhook. This setup allows for immediate notifications to Microsoft Teams.
For setup details, please check from item 4 on the page About Chatwork Webhook Settings.

5. Send a message
‍Send a test message to Chatwork.
Since we are translating from Japanese to English this time, please enter a Japanese sentence.‍

6. Execute the test
After sending the message to Chatwork, return to the Yoom screen.
Then click the test button. If it shows test success, save it.

STEP3: Setting Up Translation Using AI

1. Select an app trigger
‍Click on the "Translate" icon labeled AI.
Press Next.‍

2. Select the text to be translated

Select the text to be translated. Click the box.

Select the Chatwork icon in the red frame.

The content sent during the Chatwork setup test will be displayed in a list.
Select the message body in the red frame.‍

3. Execute the test

Once the settings are configured as shown in the image, press the test button.
If it shows success, save it.

STEP4: Setting Up Microsoft Teams

1. Select an app trigger
‍Click on the "Send a message to a channel" icon for Microsoft Teams.
Since the title and other settings are complete, press Next.‍

2. Set the channel ID to post to

Set the ID to send the translated message to. Click the box.

A list will be displayed, so select it.

3. Set the message content

Set the message to be posted to Microsoft Teams. Click the box.

Select "Translate" in the red frame.

The message translated earlier can be selected as data, so click it.

4. Execute the test

Once the settings are complete as shown in the image, press the test button at the bottom of the screen.
If it shows test success, the setup is complete. Save it.

5. Turn on the trigger

Once the flow bot creation is complete, it will be displayed as shown above.
The trigger is initially set to OFF, so turn it ON.

This completes the creation of a flow bot using the translation tool for Chatwork and Microsoft Teams.

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Flow bot template used this time
Translate messages posted in Chatwork and post the translated version to Microsoft Teams

Other Automation Examples Using Translation Features

There are many other examples of automation using translation tools in Yoom, so let me introduce a few.

1. Translate messages posted on Microsoft Teams and post the translated version on Chatwork
‍We also have a reverse version of the flow bot introduced this time. How about using it according to different scenarios?

2. Translate messages posted on Slack and post the translated version on Slack
‍It is also possible to post translated content from Slack to Slack. This allows you to keep the use of communication tools to one, reducing effort.

3. Translate messages posted on Microsoft Teams and post the translated version in a Discord thread
‍It also supports integration between Microsoft Teams and Discord, both of which allow for flexible customization.

Summary

If you have a reluctance or feel a bit of a hurdle in interacting with overseas teams, try implementing this automation.
By doing so, communication can become more casual and frequent, potentially allowing the project to proceed smoothly.
Automating processes that would otherwise need to be done manually can save effort and time. Take this opportunity to create a flow bot.