In today's world, where remote work is becoming more prevalent, many companies manage their code and projects with GitLab while interacting with their teams via Microsoft Teams. However, do you feel challenges such as wanting to share development progress more smoothly or finding it cumbersome to check the latest task information?
To solve these issues, you should consider utilizing the integration of GitLab and Microsoft Teams!
By combining these two, you can share GitLab task updates and progress in a timely manner, which can enhance the overall productivity of the development team.
In this article, we will explain in detail what can be automated through integration and the steps to set up the actual integration flow. If you want to reduce manual workload and create a smarter development environment, be sure to read to the end!
For those who want to try it quickly
By using Yoom, you can easily integrate GitLab and Microsoft Teams without any code. Yoom provides pre-prepared templates for integrating GitLab and Microsoft Teams, so you can achieve integration immediately just by registering, even without API knowledge.
When an issue is created in GitLab, notify Microsoft Teams.
What You Can Do by Integrating GitLab and Microsoft Teams
By integrating the APIs of GitLab and Microsoft Teams, you can automatically link GitLab data to Microsoft Teams! For example, you can automatically perform data integration like the following without human intervention.
1. Notify Microsoft Teams when an Issue is created in GitLab
This flow is recommended for development teams that use GitLab for project management and Microsoft Teams as a communication tool for the team. Since the information of Issues created in GitLab can be shared with the team in a timely manner, it is expected to speed up the response.
When an issue is created in GitLab, notify Microsoft Teams.
2. Notify Microsoft Teams when an Issue is updated in GitLab
This is a flow that automatically notifies Microsoft Teams when an issue is updated in GitLab. By ensuring that the entire team can promptly grasp the latest information on issues, it facilitates smooth responses and contributes to strengthening internal collaboration.
Notify Microsoft Teams when an issue is updated in GitLab.
■Overview The "Notify Microsoft Teams when an Issue is updated in GitLab" workflow enhances collaboration within development teams. When updates such as status changes or comments are made to an issue in GitLab, notifications are automatically sent to Microsoft Teams.
■Recommended for - Development team leaders using GitLab and Microsoft Teams - Project managers who want to efficiently share project progress within the team - Engineers who wish to respond immediately without missing issue updates - Individuals looking to automate communication among team members to improve work efficiency - IT personnel in companies aiming to increase transparency in the development process
■Notes - Please integrate both GitLab and Microsoft Teams with Yoom. - Microsoft365 (formerly Office365) has plans for home and general businesses (Microsoft365 Business); failing to subscribe to the business plan may result in authentication failure. - Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
3. Notify Microsoft Teams when an Issue matching a keyword is created in GitLab
This flow is recommended for those who use GitLab and Microsoft Teams in their work and want to smoothly share important information about Issues based on specific keywords within the team, as well as for project managers who require prompt responses.
When an issue matching a keyword is created in GitLab, notify Microsoft Teams.
■Overview The 'Notify Microsoft Teams when an Issue matching a keyword is created in GitLab' workflow is a business workflow designed to streamline information sharing within development teams. This enables rapid response and efficient project management.
■Recommended for - Leaders of development teams managing projects using GitLab - Those who use Microsoft Teams regularly and want to strengthen in-team communication - Project managers who need to track issues based on specific keywords and require rapid response - IT personnel aiming to visualize and optimize the development process - Those aiming to automate information sharing through integration with GitLab and Microsoft Teams
■Notes - Please integrate Yoom with GitLab and Microsoft Teams respectively. - There are consumer and general business plans for Microsoft365 (formerly Office365). If you are not enrolled in the general business plan, authentication may fail.
Let's Create a Flow to Integrate GitLab and Microsoft Teams
Let's dive in and create a flow that integrates GitLab with Microsoft Teams!
This time, we'll proceed with the integration of GitLab and Microsoft Teams using Yoom in a no-code manner. If you haven't used Yoom yet, please register for free here. If you're already using Yoom, go ahead and log in!
[What is Yoom]
This time, we will create a flow bot that "notifies Microsoft Teams when an issue is created in GitLab". The creation process is broadly divided as follows.
Integrate GitLab and Microsoft Teams as My Apps
Copy the template
Set the trigger in GitLab and the subsequent action in Microsoft Teams
Set the trigger to ON and verify the flow operation
When an issue is created in GitLab, notify Microsoft Teams.
Step 1: Register GitLab and Microsoft Teams as My Apps
First, let's register GitLab and Microsoft Teams as My Apps for the settings we will use this time. By completing the My Apps registration in advance, you can smoothly proceed with the subsequent automation settings.
1. Register GitLab as My App
First, we will link the GitLab app. Click "My Apps" on the left side of the Yoom screen and select "Add" displayed on the right. Enter GitLab in the search window and select from the displayed options.
Enter the "Username or Main Email Address" and "Password" of the GitLab you want to link with Yoom. After entering the information, click [Sign In].
When you click, an authentication code will be sent to the email address of the account you are linking. Check the authentication code in the email and enter it.
2. Register Microsoft Teams as My App
Next, register Microsoft Teams as My App. Similarly, enter Microsoft Teams in the search window and select from the displayed options. Note: Microsoft 365 (formerly Office365) has a home plan and a general business plan (Microsoft 365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Enter your account information.
Once the sign-in is complete, you will automatically return to the My Apps screen, and the Microsoft Teams link will be completed.
If GitLab and Microsoft Teams are displayed in My Apps, the registration is complete!
Step 2: Copy the Template
From here, we will proceed with setting up the integration flow! To make it easy to set up, we will use a template. Click "Try it" on the banner below to copy the template.
When an issue is created in GitLab, notify Microsoft Teams.
When you copy, the following screen will be displayed. Click "OK" and proceed with the settings!
Step 3: Setting the Trigger for GitLab
First, set up the trigger to activate the flowbot. In this step, configure it so that when an issue is created in GitLab, it is retrieved using Yoom's API, and the flowbot is automatically activated.
Click on "When an issue is created" in the copied template.
The following screen will be displayed, so check to ensure there are no mistakes with the account linked in Step 1, and click "Next".
Next, set up the API connection.
First, set the trigger activation interval. Select from the dropdown. *You can choose trigger activation intervals of 5, 10, 15, 30, or 60 minutes. Please note that the shortest activation interval varies depending on the plan.
Next, enter the "Project ID". Click on the "Project ID" field, and candidates will be displayed from the linked account, so select from the candidates.
After completing the settings, create an issue within the specified project in GitLab for testing. After creation, return to the Yoom settings screen and execute "Test". If the test is successful, the output will be retrieved, so check the content and "Save".
*About the Output By conducting a test, you can retrieve output from the linked app. This output can be used as a value when setting subsequent operations, and it will be a variable value each time the flowbot is activated. For more details, please refer to here.
Step 4: Setting Actions to Receive Notifications in Microsoft Teams
Next, set up automatic notifications to Microsoft Teams when an issue is created in GitLab. Click on "Send a message to a channel" in the red frame below.
When you click, the following screen will be displayed. Check to ensure there are no mistakes with the account linked in Step 1, and click "Next".
Next, set up the API connection. The following screen will be displayed, so enter the required fields.
Click on the field to display candidates from the linked account. Select the "Team ID" and "Channel ID" you want to automatically notify when an issue is created in GitLab from the candidates.
Next, set the content of the message to be automatically notified. Here, set it using a template and quoting the output obtained during the trigger setting.
For text that can be fixed and used every time, enter a fixed value as a template. (For example, "The following issue has been created. Please check.") For parts you want to notify with variable values according to the content of each issue, set it using the output. (For example, "Issue ID" or "Description")
This time, I set it up as follows!
After completing the settings, execute "Test" and confirm that it is correctly notified to Microsoft Teams. After confirmation, "Save".
Step 4: Turn on the Trigger and Verify Operation
After completing the settings, the following screen will be displayed. Turn the trigger "ON" and confirm that the flowbot is operating normally.
All settings are now complete. Thank you for your hard work!
If You Want to Link Microsoft Teams Data to GitLab
This time, we introduced how to link data from GitLab to Microsoft Teams, but if you want to link data from Microsoft Teams to GitLab, please also use the template below.
1. Automatically Create Issues in GitLab from Content Posted in Microsoft Teams
This is a flow that automatically creates issues in GitLab based on content posted in Microsoft Teams. It eliminates the hassle of manually creating issues, allowing you to allocate the freed-up resources to other core tasks.
Automatically create issues in GitLab from content posted in Microsoft Teams.
■概要 「Microsoft Teamsで投稿された内容からGitLabに課題を自動作成する」フローは、チーム内のコミュニケーションを活用してタスク管理を効率化する業務ワークフローです。 Microsoft Teamsで共有された重要なメッセージやアイデアを自動的にGitLabの課題として登録することで、情報の一元管理とタスク追跡が可能になります。
2. Automatically Create an Issue in GitLab When a Message Containing Specific Keywords is Received in Microsoft Teams
This flow focuses on specific keywords and automatically creates an issue based on the content posted in Microsoft Teams. It is recommended for developers who want to save the effort of manually creating issues and for those who wish to centralize communication and task management.
When a message containing specific keywords is received in Microsoft Teams, automatically create an issue in GitLab.
Other Automation Examples Using GitLab and Microsoft Teams APIs
Beyond integration with Microsoft Teams, it is possible to automate various tasks using GitLab's API. If any of these interest you, please feel free to try them out!
Useful Automation Examples Using GitLab
You can automatically notify a chat tool when a new issue is created on GitLab, or automatically create issues on GitLab based on information from other tools.
When a message containing a specific keyword is received on Slack, automatically create an issue in GitLab.
■Overview The workflow 'Automatically create a GitLab issue when receiving a message containing a specific keyword in Slack' generates issues directly from team communication. This allows important information to be promptly reflected in project management tools, preventing omissions and delays in work. By automatically creating issues from daily chats, it enables efficient task management.
■Recommended for: - Team leaders who use Slack and GitLab daily - Engineers who want to create issues directly from chats and improve task management efficiency - Managers who want to automate project management and prevent work omissions - Those who want to enhance integration between GitLab and Slack to boost team productivity
■Cautions - Please link Yoom with both Slack and GitLab. - Triggers can be set at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available with Mini Plan and above. For Free Plan users, operations set for flow bots will result in errors, so please be aware. - Paid plans like Mini Plan can be trialed for free for two weeks. During the free trial, you can use restricted apps and features (operations).
■Overview In this workflow, an automatic notification is sent via Gmail when an issue is updated in GitLab, allowing all team members to accurately understand the situation. This prevents communication delays and enables smooth responses. With Yoom, you can easily connect apps without programming.
■Recommended for - Engineers or team leaders managing projects using GitLab - Developers who want to share issue updates with the entire team in a timely manner - Project managers who want to streamline operations without spending time on notification settings
■Notes - Connect both GitLab and Gmail with Yoom. - You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Create a card in Trello when a GitLab Issue is created" flow is a business workflow that streamlines task management for development projects. When a new Issue occurs in GitLab, a corresponding card is automatically created in Trello. This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Who we recommend this template for ・Development teams that use GitLab and Trello together for project management ・Project managers who spend time manually copying tasks ・Those who want to automate business workflows to improve work efficiency ・IT staff who want to strengthen integration between development and project management tools ・Those who want to visualize tasks and improve team productivity
■Notes ・Please connect Yoom with both GitLab and Trello.
■Overview If you use both GitLab and GitHub across multiple projects, you may need to sync issues manually, which can be time-consuming and prone to information discrepancies. By using this workflow, when a new issue is created in GitLab, an issue with the same content is automatically created in GitHub. This eliminates manual transcription work and streamlines information sharing among development teams.
■Recommended for ・Those who use both GitLab and GitHub and find dual issue management burdensome ・Those who want to eliminate manual information synchronization and smooth collaboration within development teams ・Those who want to prevent transcription errors or missed creations and improve the accuracy of project management
■Notes ・Please connect Yoom with both GitLab and GitHub. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Convenient Automation Examples Using Microsoft Teams
It is possible to automatically create schedules based on content posted on Microsoft Teams and automatically notify Microsoft Teams with information from various tools.
Share files attached to incoming Outlook emails on Microsoft Teams
■Overview The flow "Share files attached to received emails in Outlook to Microsoft Teams" is a business workflow that smoothly shares important files received by email with the team. By utilizing the integration of Outlook and Microsoft Teams, it automates the management and sharing of attachments, improving work efficiency. It reduces manual forwarding and copying tasks, allowing the entire team to quickly share the necessary information.
■Recommended for ・Those who receive many attachments in Outlook and spend time manually sharing them with Teams ・Business persons who want to smoothly share information within the team using Microsoft Teams ・IT personnel at companies who want to automate the management of attachments and improve business efficiency ・Managers who want to strengthen team communication by utilizing the integration of Outlook and Teams
■Notes ・Please connect both Outlook and Microsoft Teams with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, to 60 minutes. ・Please note that the shortest trigger interval may vary depending on the plan. ・Microsoft365 (formerly Office365) has plans for home and general corporate (Microsoft365 Business), and if you are not subscribed to the corporate plan, authentication may fail.
■Overview The "When a message is posted on Microsoft Teams, create an event in Google Calendar and send a link via email" workflow automates the creation of events and sending of emails. The work is completed only through chat operations, improving convenience.
■Recommended for ・Those who use Microsoft Teams for internal communication ・Those who use Google Calendar for schedule management ・Those who want to quickly import information posted on Microsoft Teams into Google Calendar ・Those who feel stressed by manual input when managing schedules ・Those who want to smoothly coordinate internal meetings and events ・Those who want to reduce manual errors when sharing meeting links via email
■Notes ・Please link both Microsoft Teams and Google Calendar with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
■Overview The "Upload form attachments to OneDrive and notify Microsoft Teams" workflow automatically saves attachments received from forms to OneDrive and notifies the team in Microsoft Teams. This streamlines file management and sharing, facilitating smoother team communication.
■Recommended for - Administrative staff who find managing form attachments cumbersome - Those who want to efficiently share information within the team using OneDrive and Microsoft Teams - IT staff who want to automate file saving and notification tasks after form submission - Business owners who want to advance digitalization of business processes and improve work efficiency - Those who aim to reduce errors in manual file management and achieve accurate data processing
■Notes - Please link OneDrive, Microsoft Teams, and Yoom. - Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail. - The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. - For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/ja/articles/9413924
■Overview This is a flow that notifies Teams when information is added to any Notion database.
■Notes ・Please link Yoom with both Notion and Microsoft Teams. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview The "Notify Participant Information to Microsoft Teams When Zoom Webinar Ends" workflow is a business workflow that automatically shares participant data to Microsoft Teams after a webinar. Manually transferring participant information from a webinar held on Zoom to Microsoft Teams is time-consuming and tedious. By automatically notifying participant information to Microsoft Teams after the webinar ends, you can share information smoothly. This is expected to improve efficiency and prevent mistakes.
■Recommended for ・Personnel who frequently hold Zoom webinars and find it tedious to share participant information ・Businessmen who use Microsoft Teams regularly and want to strengthen integration with other tools ・Team leaders who want to reduce errors associated with manual information transfer and automate business processes
■Notes ・Please integrate with both Zoom and Microsoft Teams through Yoom. ・The trigger allows you to select an activation interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Be aware that the minimum activation interval may vary depending on the plan. ・Microsoft365 (formerly Office365) has both family and business plans (Microsoft365 Business). If you are not subscribed to the business plan, authentication may fail.
How was it? By integrating GitLab with Microsoft Teams, sharing development status becomes smoother, and you can expect an improvement in team productivity. It reduces the hassle of checking progress each time and enables a speedy development flow.
Yoom allows anyone to easily integrate GitLab with Microsoft Teams without any programming knowledge! If you're thinking, "Can it really be that easy...?" or "I might want to try it out...", please go ahead and create a free account first. Registration takes just 30 seconds! After registering, you can immediately experience the integration of GitLab and Microsoft Teams.
The integration flow can be customized, so please create a flow that suits your company's operations!
Yoom makes daily tasks easier and more efficient. Wouldn't you like to reduce your team's workload and establish a smoother development environment? First, try setting up the integration flow by referring to this article!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I worked as a customer support representative at a web marketing company for about three years. I spent a lot of time managing customer information and internal data, which was quite challenging until I discovered Yoom. I strongly feel that I wish I had encountered Yoom, which is easy to use even without programming knowledge, much earlier. I hope it can be of assistance to others who are struggling with similar efficiency issues in their work!
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