"After creating an issue in GitLab, manually creating a card in Trello is a bit of a hassle..." Have you ever felt that way? Manually transferring tasks and reflecting progress each time can surprisingly take a lot of time and effort.
However, many people might feel anxious thinking, "Tool integration seems difficult" or "It might be impossible without programming knowledge."
In such cases, you can rely on the no-code tool Yoom. With Yoom, you can easily automate data integration between GitLab and Trello. In this article, we will gently introduce how to set up the integration, focusing on the convenient flow of "creating a card in Trello when an issue is created in GitLab."
If you want to "reduce the hassle of work!", be sure to check it out.
For those who want to try it quickly
By using Yoom, you can easily integrate GitLab and Trello without any code.
Yoom provides a template for integrating GitLab and Trello in advance, so you can achieve integration immediately just by registering, even without API knowledge.
When an issue is created in GitLab, create a card in Trello.
■Overview The "Create a card in Trello when a GitLab Issue is created" flow is a business workflow that streamlines task management for development projects. When a new Issue occurs in GitLab, a corresponding card is automatically created in Trello. This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Who we recommend this template for ・Development teams that use GitLab and Trello together for project management ・Project managers who spend time manually copying tasks ・Those who want to automate business workflows to improve work efficiency ・IT staff who want to strengthen integration between development and project management tools ・Those who want to visualize tasks and improve team productivity
■Notes ・Please connect Yoom with both GitLab and Trello.
By integrating the APIs of GitLab and Trello, you can automatically sync GitLab data with Trello! For example, you can automatically perform data synchronization like the examples below without any manual intervention.
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of GitLab and Trello. Registration takes just 30 seconds, so feel free to give it a try!
Create a Trello Card When a GitLab Issue is Created
Based on GitLab issue information, you can create a card in Trello, making task creation easier. This flow is recommended for those who want to eliminate the hassle of manually transferring tasks.
When an issue is created in GitLab, create a card in Trello.
■Overview The "Create a card in Trello when a GitLab Issue is created" flow is a business workflow that streamlines task management for development projects. When a new Issue occurs in GitLab, a corresponding card is automatically created in Trello. This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Who we recommend this template for ・Development teams that use GitLab and Trello together for project management ・Project managers who spend time manually copying tasks ・Those who want to automate business workflows to improve work efficiency ・IT staff who want to strengthen integration between development and project management tools ・Those who want to visualize tasks and improve team productivity
■Notes ・Please connect Yoom with both GitLab and Trello.
When a GitLab issue is completed, you can archive the card in Trello to prevent any updates from being missed. This flow is recommended for those who want to manage progress accurately.
When a GitLab issue is closed, archive the Trello card.
■Overview The "When a GitLab Issue is Closed, Archive the Trello Card" workflow is an automation tool designed to facilitate smooth management of development projects. When an issue in GitLab is completed, the corresponding Trello card is automatically archived, eliminating the need for manual updates. This enables real-time reflection of project progress and enhances the efficiency of the entire team.
■Recommended for ・Development teams using both GitLab and Trello for project management. ・Team leaders who find it time-consuming and cumbersome to manually link issues and cards. ・Those looking to streamline project management and advance work automation. ・Those aiming to reduce human errors and achieve accurate progress management. ・Those wanting to enhance the transparency of the development flow and facilitate smooth communication within the team.
■Notes ・Please connect both GitLab and Trello with Yoom. ・Branching is a feature (operation) available with the Mini Plan or higher. In the case of the Free Plan, the operation of the configured flowbot will result in an error, so please be cautious. ・Paid plans such as the Mini Plan offer a two-week free trial during which you can use apps and features (operations) that are normally restricted.
Let's get started with creating a flow that integrates GitLab and Trello! This time, we will proceed with the integration of GitLab and Trello using Yoom without any code, so if you do not have a Yoom account yet, please issue one from this registration form.
[What is Yoom]
This time, we will create a flow bot that creates a card in Trello when an issue is created in GitLab! The creation process is broadly divided into the following steps.
Register GitLab and Trello as My Apps
Copy the template
Set the trigger in GitLab that serves as the starting point of the flow and the subsequent action in Trello
Turn on the trigger button and start the flow bot
When an issue is created in GitLab, create a card in Trello.
■Overview The "Create a card in Trello when a GitLab Issue is created" flow is a business workflow that streamlines task management for development projects. When a new Issue occurs in GitLab, a corresponding card is automatically created in Trello. This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Who we recommend this template for ・Development teams that use GitLab and Trello together for project management ・Project managers who spend time manually copying tasks ・Those who want to automate business workflows to improve work efficiency ・IT staff who want to strengthen integration between development and project management tools ・Those who want to visualize tasks and improve team productivity
■Notes ・Please connect Yoom with both GitLab and Trello.
First, register My Apps to connect GitLab and Trello with Yoom. Completing the My Apps registration in advance makes it easier to proceed with automation settings.
Let's proceed with the settings! Click "My Apps" → "Add" on the left side of the Yoom screen.
How to Connect GitLab
A list of apps will be displayed, so find GitLab from there or use the search function. Once the following screen is displayed, log in to GitLab.
How to Connect Trello
Similarly, find Trello from the list or use the search function. Once the following screen is displayed, configure the settings within the red frame. For instructions on how to register My Apps for Trello, please check here.
Check the "API Key" and "Access Token" from the Trello screen.
If GitLab and Trello are displayed in your My Apps section, the registration is complete.
Step 2: Copy the Template
Now, let's proceed with the automation settings! Log in to Yoom and click "Try it" on the banner below.
When an issue is created in GitLab, create a card in Trello.
■Overview The "Create a card in Trello when a GitLab Issue is created" flow is a business workflow that streamlines task management for development projects. When a new Issue occurs in GitLab, a corresponding card is automatically created in Trello. This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Who we recommend this template for ・Development teams that use GitLab and Trello together for project management ・Project managers who spend time manually copying tasks ・Those who want to automate business workflows to improve work efficiency ・IT staff who want to strengthen integration between development and project management tools ・Those who want to visualize tasks and improve team productivity
■Notes ・Please connect Yoom with both GitLab and Trello.
The template will be automatically copied, and the following screen will be displayed. The template will be automatically stored in a project called "My Project," so if you want to check it, please do so from there. Read the following screen display and click "OK."
When the following screen is displayed, please check the "Title." You can also change the title to make it easier to use. First, to set the flow bot to start when a GitLab issue is created, click "When an issue is created."
Step 3: Set the GitLab trigger that starts the flow
The following screen will be displayed, so check the settings. If necessary, modify the title to something easy to understand, and if there are no issues with the account information, click "Next."
Once confirmed, move to the screen and create an issue in GitLab for testing. The following is an example, so please set it as you like.
After creating a new issue, return to Yoom's settings and set the "Trigger Interval." *Please note that the trigger interval varies depending on the plan.
Scroll and select the "Project ID" from the options. The candidates will be displayed when you click inside the frame. Once the setup is complete, click "Test."
If the test is successful, you can retrieve the information of the created issue.
Below that, "Retrieved value" will be displayed. Retrieved value will be used in the subsequent settings, so please check for any mistakes. Once confirmed, click "Save."
Step 4: Set up to create a new card in Trello
Next, to set up creating a card in Trello, click "Create a new card."
The following screen will be displayed, so please check the settings. As with the initial setup, if necessary, modify the title and check the account information, then proceed to "Next."
When the following screen is displayed, please set the "Board ID" according to the instructions.
Scroll and select the "List ID" from the options. The candidates will be displayed when you click inside the frame.
Next, set the "Title." Select "Title" from the retrieved value from GitLab. The retrieved values will be displayed when you click the arrow inside the red frame. If you want to set "Due Date" or "Description," set them in the same way. Once the setup is complete, click "Test."
If the test is successful, "Test Successful" will be displayed, so click "Save."
When you move to Trello, a card should have been created as shown below!
Step 5: Set up to update the issue in GitLab
Next, to set up updating the issue in GitLab, click "Update Issue."
Here, we will set it up so that the card ID obtained in Trello can be automatically shared and reflected in GitLab.
The following screen will be displayed, so check the settings. If there are no issues, click "Next."
When the following screen is displayed, select the "Project ID" from the options.
Next, set the "Issue IID." Select "IID" from the retrieved value of "When an issue is created."
Scroll and set the "Issue Description." Select "Description" from the retrieved value of GitLab and "Card ID" from retrieved value of Trello. This will display the description and card ID in the description field of the GitLab issue. Once the setup is complete, click "Test."
If the test is successful, "Test Successful" will be displayed, so click "Save."
When you move to the GitLab screen, the description and card ID should have been updated as shown below!
Step 6: Turn on the trigger button and start the flow bot
All items have been set up here! The following screen will be displayed, and once you click "Turn on Trigger," the automation setup will be complete. Check if the flow bot you set up is working properly!
This was the flow to create a card in Trello when a GitLab issue is created.
Other Automation Examples Using GitLab and Trello APIs
It is possible to automate various tasks using the APIs of GitLab and Trello. If you find something interesting, please give it a try!
Automation Examples Using GitLab
Automate issue management in GitLab to solve problems such as "missed notifications," "manual transcription," and "duplicate information management"! Instant notifications to Slack or Microsoft Teams, and integration with GitHub and spreadsheets significantly enhance the efficiency of development and task management.
■Overview The flow 'Notify Slack when an Issue is Created in GitLab' is a business workflow that facilitates communication within the development team. When a new Issue occurs in GitLab, a notification is sent to Slack. All team members can share information in real-time, allowing for swift responses. This makes it easier to understand the progress of the project and enables efficient collaboration.
■Recommended for - Leaders of development teams managing projects using GitLab - Project managers who want to strengthen team communication using Slack - Developers who wish to share information immediately with the entire team when an Issue occurs - Engineering teams looking to prevent overlooked information and require prompt responses - Executives or managers who want to grasp the project's progress in real-time
■Notes - Please link both GitLab and Slack with Yoom. - Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest trigger interval may vary depending on your plan.
■Summary The flow 'When a GitHub pull request is created, generate a summary with ChatGPT and add a comment' is a business workflow that facilitates the development process smoothly. When a pull request occurs, ChatGPT automatically creates a summary and adds it as a comment for the reviewer. This makes the content of the pull request easy to understand at a glance, and facilitates communication within the team.
■Recommended for - Developers who want to streamline collaboration within the development team using GitHub - Project managers who want to automatically generate summaries during pull requests and reduce the review burden - Engineers who want to automate the development process by integrating ChatGPT and GitHub - Leaders who want to improve the quality of team reviews - Members of the development team who feel burdened by managing pull requests
■Notes - Please integrate both GitHub and ChatGPT with Yoom. To execute ChatGPT (OpenAI) actions, a paid plan contract for OpenAI's API is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ - The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
■Overview The 'Notify Microsoft Teams when an Issue matching a keyword is created in GitLab' workflow is a business workflow designed to streamline information sharing within development teams. This enables rapid response and efficient project management.
■Recommended for - Leaders of development teams managing projects using GitLab - Those who use Microsoft Teams regularly and want to strengthen in-team communication - Project managers who need to track issues based on specific keywords and require rapid response - IT personnel aiming to visualize and optimize the development process - Those aiming to automate information sharing through integration with GitLab and Microsoft Teams
■Notes - Please integrate Yoom with GitLab and Microsoft Teams respectively. - There are consumer and general business plans for Microsoft365 (formerly Office365). If you are not enrolled in the general business plan, authentication may fail.
■Overview When using GitHub and GitLab together, do you find that Issue management becomes scattered and manual information syncing is burdensome? Manual transcription not only takes time but also tends to cause missed updates and entry mistakes. By using this workflow, when an Issue is created or updated on GitHub, an Issue is automatically created on GitLab as well, helping resolve these challenges and streamline collaboration in the development process.
■Recommended for ・Development teams that use GitHub and GitLab across multiple projects ・Those who spend time manually copying Issues and want to focus on core development work ・Project managers who want to prevent information-sharing omissions or delays in the development process
■Notes ・Please connect Yoom with both GitHub and GitLab. ・You can select the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
By automating the creation of Trello cards, you can eliminate concerns such as "manual transcription," "task omissions," and "overlapping schedule management." Integrate with Outlook, Google Calendar, Microsoft Excel, Notion, and more to centralize information management. Prevent oversights in operations and make task management smarter!
Extract necessary information from Gmail and create a card in Trello.
■Overview Are you manually copying each inquiry or request received in Gmail into Trello one by one? This work not only takes time but can also lead to copy-and-paste errors or missed follow-ups. With this workflow, simply receiving an email in Gmail with a specific label will prompt AI to extract the necessary information from the body and automatically create a card in Trello. This helps improve task management efficiency and reduce mistakes.
■Who we recommend this template for ・Those who manage inquiry content from Gmail in Trello and find manual transcription burdensome ・Project managers who receive team tasks via Gmail and manage them in Trello ・Those who want to prevent missed task creation or delayed responses starting from emails and improve operational efficiency
■Notes ・Please connect Gmail and Trello with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview The workflow 'Extract tasks from Notion until the end of the month and create cards in Trello' is a business workflow designed to make task management more efficient. By automatically extracting tasks managed in Notion until the end of the month and creating them as cards in Trello, visibility of tasks is improved and sharing within the team becomes smoother. This eliminates the need for manual data migration and enhances work efficiency.
■Recommended for ・Those who manage tasks in Notion and want to share information simultaneously in Trello ・Project managers utilizing multiple SaaS tools and facing challenges with task integration ・Team leaders spending too much time on manual task migration ・Companies looking to improve task management efficiency and business processes
■Notes ・Please connect each of Notion and Trello with Yoom. ・The operations between 'repeat the same process' are features available only in the Team Plan and Success Plan. If you are on a Free Plan or Mini Plan, the operations and data connections set in Flowbot will result in an error, so please be aware. ・Paid plans such as the Team Plan or Success Plan offer a two-week free trial. During the free trial, you can use the apps and features (operations) that would normally be limited.
If you successfully integrate GitLab and Trello, you can handle task transfers and progress checks more smoothly. In this article, we introduced a setup method using Yoom, which can be done without programming knowledge.
Even if you feel that integration seems difficult, with Yoom, you can easily start using templates. Why not register for free and create a workflow that perfectly fits your tasks?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having transitioned from a career in child welfare to working as a writer, I am currently blogging for Yoom. I am continually amazed by the efficiency improvements Yoom enables and am eager to share this excitement with others to contribute to society. I will be sharing insights on app integrations and automation that even someone like me, with zero programming knowledge, can accomplish.
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