How to integrate Google Business Profile with Notion to add reviews posted on Google Business Profile to Notion

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Google Business Profile is an excellent tool that allows you to analyze customer behavior and interests through analytics features and reflect them in your strategy.
However, when using database tools for managing and analyzing reviews, manual data entry can sometimes feel burdensome.
This article clearly explains the benefits of integrating Google Business Profile with Notion and simple methods for automation.

This article is recommended for

The content introduced this time is recommended for the following people!

・Those who are utilizing both Google Business Profile and Notion
・Those who find manual entry of review data burdensome and want to improve work efficiency through automation
・Those who want to manage reviews of multiple stores or services and smoothly aggregate, confirm, and analyze them

Benefits and Examples of Integrating Google Business Profile with Notion

Benefit 1: Improved Work Efficiency

By automatically adding reviews posted on Google Business Profile to Notion, daily review management and analysis are streamlined. It reduces the need for employees to manually check reviews and compile them into a list, minimizing overlooked information and input errors.
For example, it helps the marketing team of a company with multiple stores to centrally manage reviews received at each store.
You can grasp the review status of each store at a glance, making it easier to quickly analyze and discover improvement points.
Marketing personnel can save the trouble of logging in to each store to check reviews, potentially speeding up the process of planning strategies.

Benefit 2: Achieve Prompt Customer Response

With reviews automatically added to Notion, feedback from customers can be shared company-wide in real-time, allowing for rapid information transmission.
This ensures that necessary information is smoothly shared among teams, creating an environment where immediate countermeasures can be taken.
For example, if there is a review in an IT company stating that "a specific software feature is difficult to use," the support team leader can immediately share the information with the product team and start discussing the need for improvements.
By utilizing this flow, each team can share information while considering concrete policies for improvement.

Benefit 3: Easily Reflect Customer Feedback in Strategy

Review data automatically collected in Notion can be used as a valuable information source for marketing strategies and service improvements.
Automatically collected reviews can be organized by category or specific keywords can be extracted, allowing for analysis based on customer opinions and needs.
By organizing reviews by category and extracting specific keywords, it becomes easier to analyze highly rated services and areas for improvement.
For example, if a marketing team in the beauty industry can confirm through Google Business Profile review data that a specific treatment is highly rated, they can use that information to plan related promotions and advertising activities.

In this article, we will proceed with integration using Yoom.
If you haven't used it yet, please take a look at First Time with Yoom.

[What is Yoom]

How to Create a Flow for Integrating Google Business Profile with Notion

This time, we will create a flow of [Adding reviews posted on Google Business Profile to Notion].
Since review data is seamlessly added to Notion, you can always check the latest information.

The integration flow is broadly created through the following processes.

・Register Google Business Profile and Notion with My Apps
・Set up a trigger that activates when a review is posted on Google Business Profile
・Set up to add a record in Notion
・Testing and verification

Step 1: Integrating Google Business Profile and Notion with My Apps

First, log in to your Yoom account.
If you do not have an account, please create one on the Yoom account creation page.

1. After logging in, click on My Apps and then click on New Connection.

2. You can search by app name in the input field.
In this case, search and register Google Business Profile and Notion respectively.

3. Once registration is complete, a message saying "My Apps have been registered" will appear.
The icons for Google Business Profile and Notion will be displayed, so please check them.

For more detailed information about Yoom, please check the Yoom Help Center.

Selecting a Template and Preparing a Storage Location

Please click "Try it" from the link below.

If the following display appears, the template copy was successful.

Step 2: Set up a trigger to activate when a review is posted on Google Business Profile

1. First, click on "When a review is posted" at the top.

2. You can set the title freely.
Enter the account information to connect with Google Business Profile.
Select "When a review is posted or updated" as the trigger.
After entering, click "Next".

3. Set the trigger activation time, account ID, and location ID.
You can choose the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
‍Please note that the shortest activation interval varies depending on the plan.
When you click on the input fields for account ID and location ID, suggestions will appear. Please use them as needed.
After setting, perform a test and save if there are no issues.

Step 3: Set up to add a record to Notion

1. Return to the flow.
Next, click on the icon for "Add a record".

2. Enter the account information to connect with Notion.
Select "Add a record" as the action.

3. Set the database ID.
If an error occurs during setup, please refer to the following link.
Common errors and verification methods related to each Notion ID
After setting, click "Next".

‍

4. Set the values for the record to be added.
When you click on each item, the obtained output will be displayed, so please use it as needed.

5. This completes the flow of [Add to Notion when a review is posted on Google Business Profile].

Step 4: Test and Verify

Once the setup is complete, the following screen will be displayed.
Click the "Turn on Trigger" button to activate the flow bot.

By using Yoom's template, you can complete the setup without programming.
Try this convenient flow from the link below.

Other Automation Examples Using Google Business Profile

There are many other examples of automation using Google Business Profile in Yoom, so here are a few.

1. This flow adds reviews posted on Google Business Profile to Microsoft Excel.
‍In the flow introduced this time, records were added to Notion.
This template allows records to be added to Microsoft Excel.

2. This is a flow to notify Slack when a review is posted on Google Business Profile.
By using this template, new reviews on Google Business Profile are automatically notified to Slack, allowing you to quickly check the content of the reviews.
This enables you to promptly understand the reviews, saving the effort of manual checking, and potentially improving customer satisfaction.

3. This flow sends a notification to Google Chat when a review is posted on Google Business Profile
Google Business Profile is a convenient tool that increases customer touchpoints and effectively disseminates business information.
However, if you are slow to notice a review post, it may affect your business reputation if you fail to meet customer expectations.
By using this template, an automatic notification is sent to Google Chat when a new review is posted on Google Business Profile.
As a result, the person in charge can quickly grasp the content.

Summary

By integrating Google Business Profile with Notion, reviews posted on Google Business Profile are automatically added to Notion.
This streamlines data management on Notion and ensures you have access to the most up-to-date information at all times.
Since information can be updated effortlessly, it also enhances the efficiency of analysis tasks. Yoom is a convenient tool that facilitates the introduction of automation without hassle.
Even without specialized knowledge, you can easily operate it by following the guide and entering the necessary information, and it can be integrated with other familiar apps.
Additionally, there are many useful templates available, allowing you to leverage automation immediately. Please give it a try.