Benefits of Integrating Google Calendar with kintone
Real-time Schedule Addition
Automated Sharing
Error Reduction
1. Real-time Schedule Addition
By integrating Google Calendar with kintone, you can track schedules in real-time. When a comment is entered into a kintone record, that information is reflected in Google Calendar, allowing you to instantly confirm schedule additions. This makes it easier to keep up with the latest schedules. You can also reduce mistakes like forgetting to register a schedule later.
2. Automated Sharing
Integration allows for smooth schedule sharing. Information registered in kintone is automatically reflected in Google Calendar, eliminating the need for double entry of schedules. By using Google Calendar's sharing features, everyone can access the latest information, reducing communication gaps. This is particularly useful in project management and team collaboration involving multiple people.
3. Error Reduction
You can reduce human errors that often occur when entering data manually. Since information registered in kintone is automatically reflected in Google Calendar, the risk of input errors and double entries is reduced. This increases the accuracy of schedules and reduces the time and cost involved in schedule adjustments, thereby improving overall business efficiency.
What is Yoom?
Yoom is a tool that allows app integration without code! Even those who have given up due to a lack of programming knowledge can easily integrate apps through visual operations. We also offer many templates as examples of business efficiency! If you're interested, please check out here.
Create an account from Yoom's registration page and start with the free plan. It takes just 30 seconds to register!
How to Create a Google Calendar and kintone Integration Flow
Now, let's use Yoom to integrate Google Calendar and kintone without code!
"When a comment is written on a kintone record, create a schedule in the integrated Google Calendar" is the template we'll use to create a flow bot. This time, we'll assume a regular meeting at the end of the month and set it to activate when a comment is entered into a kintone record. When a comment is entered into kintone, it automatically registers a schedule in Google Calendar, significantly reducing the effort required for schedule management!
Preparation
■Log in to Yoom
Please log in to your registered Yoom account.
■Create an app in kintone and enter comments
1. Log in to kintone.
2. Click the + button for apps and select "Create from scratch".
3. Enter a title of your choice, drag and drop fields into the space on the right, and change the field names. In this case, we used the fields "Date and Time" and "String (single line)" and named them "Date and Time", "Location", and "Participants".
4. Click "Publish App" to complete the app.
5. Open the created app, enter any date, location, and participant names in the record, and save. Then, "Comment" will be displayed, so write any comment you like.
This completes the preparation!
Steps to Create a Flowbot
■App Integration
1. Integrate Google Calendar with kintone. Select the app from "New Connection" in My Apps.
2. Log in with the account you will use.
・For Google Calendar, select the desired account on the screen below, log in, and continue with additional access.
3. Once integrated, an icon will appear in My Apps.
■Creating a New Project and Flowbot
1. You can create a new project from the + button in the project list. Enter a project name and save it.
2. Click "+ New" in "Flowbot" and select "Create from Template Gallery".
3. Enter the template name in the search field and click "Create Template".
You have successfully created a new Flowbot!
Now, let's start configuring the contents of the Flowbot.
■kintone Settings
1. Enter a desired title and description, then select "kintone" from the trigger "When a specific app event is received".
2. On the page to select the linked account and action, enter a desired title and select "When a comment is written (Webhook activation)" for the trigger action.
Proceed to the next step.
3. On the app trigger Webhook event reception settings page, configure as follows:
・Copy the Webhook URL and configure it within the kintone app. ※For kintone configuration, please refer to here.
・Register a record and write a comment in the kintone app. ※Open the created app, enter the desired date, location, and participant name in the record, and save it. Then, "Comment" will be displayed, so write any comment.
4. Run the test. Once you confirm the success message, save it.
■Google Calendar Settings
1. Click the + button and select "Google Calendar" from "Integrate with App".
2. On the page to select the linked account and action, enter a desired title and select "Create Event" for the action.
Proceed to the next step.
3. On the API connection settings page, configure as follows: ※Configure according to the schedule. This time, we set it to schedule a meeting from 1 PM to 2 PM on the last day of the month.
・Calendar ID: Enter the email address of the Google account ・Event Title: Click the field and select "App Name" from the trigger output ・Event Start Date: Click the field and select the last day of the month "%Y-%m-%d" ・Event Start Time: Enter the desired time ・Event End Date: Click the field and select the last day of the month "%Y-%m-%d" ・Event End Time: Enter the desired time ・Event Description: Combine manual input with trigger output
4. Run the test. Once you confirm the success message, save it.
The Flowbot is complete!
It must have been challenging with unfamiliar operations. Great job!
Advanced Integration Flow of Google Calendar and kintone
There are other flow bots using Google Calendar and kintone. We have prepared an example template for you to use!
■Register information in Google Calendar when it is registered in kintone
This flow bot is triggered by record registration in kintone. When a record is registered in the kintone app, it is set to register an event in Google Calendar, reducing the effort of double entry. This template is perfect for streamlining schedule management, whether for individuals or teams!
Please try it from the link below!
Summary
This time, we introduced a flow to "create an event in the linked Google Calendar when a comment is written on a kintone record." By integrating kintone with Google Calendar, you can automate schedule management and prevent input errors or omissions. Furthermore, when combined with other features of Yoom, the range of possibilities expands to include document creation and notifications to chat tools.
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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