Integrate Google Chat with AKASHI to automatically clock in on AKASHI when a specific message is posted on Google Chat.

Step 1. Register User IDs of Each App in Yoom's Database

Before starting the flow, it is necessary to register the resource name of the Google Chat sender and the AKASHI API key in Yoom's database.
In this case, as shown in the image, the resource name of the Google Chat sender was registered under "Chat Tool Unique Key".
The API token obtained from AKASHI was registered under "AKASHI (API Token)".
If managing attendance for multiple people, please register accounts for each person.

Step 2. Integrate Google Chat and AKASHI with My Apps

Integrate Google Chat and AKASHI with My Apps.
After logging into Yoom, click on "My Apps" on the left side of the screen and search for Google Chat from "+ New Connection".
*Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
‍If two apps appear in the search results, click on Google Chat (OAuth).

Next, click "Sign in with Google".

‍

*The integration of Google Chat (OAuth) is explained here.
Enter the "Client ID" and "Client Secret" and click "Register".
This completes the registration of Google Chat in My Apps.

Next, search for AKASHI from "+ New Connection" as before.

For detailed instructions on integrating AKASHI with My Apps, please check here.
After entering the account name and access token, click "Add" to complete the integration with My Apps.

Next, let's copy the Flowbot template.
Log in to Yoom and click "Try it" on the banner.

‍

When the message "Template has been copied!" appears, click "OK" to complete the copy.

Step 3. Set up Google Chat Trigger

Next, set up the Google Chat trigger.
Click "When a new message is posted to the channel".

Next, check the "Account information to integrate with Google Chat".
You can freely edit the title, but do not change the trigger action, and click "Next".

Set up the API connection.
You can select "Trigger interval" from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*Please note that the shortest trigger interval varies depending on the plan.
For "Channel ID", click the field and select the channel for attendance reporting from the displayed options.
After setting each item, send a message such as "I'm clocking in" to the specified channel and click "Test".

After confirming the acquired information displayed in the output, click "Save".

Step 4. Set up Branching

Next, check the branching settings of the trigger.
Click "Command Operation".
*Branching is a feature (operation) available with the Mini Plan or higher. If you are on the Free Plan, the operation of the flow bot you have set will result in an error, so please be careful.
*Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).

Click "Output" and select "Message Content".
You can set detailed conditions in "Branch Conditions". This time, we set the condition that if the message content contains the text "clock in".
By customizing this branching setting and the AKASHI action content to be set later, you can also handle clocking out and break punches.
Once the settings are complete, click "Save".

Step 5. Set up Record Retrieval

Next, set up the retrieval of records from the Yoom database.
Click "Retrieve Records".

Select the database where the records are saved from "Database Integration".

"Project" is displayed at the bottom of My Apps.
When you click the project, "Database" is displayed.
After clicking the relevant database, "Table" is displayed at the top of the screen.
Check and set the relevant items while referring to the image.
Once the settings are complete, click "Next".

Next, specify the "Conditions for the records you want to retrieve".
This time, as shown in the image, we set the condition that the chat tool unique key registered in the Yoom database is equal to the sender ID.
Click the field on the far right to display options, and select "Sender" from the list.
Once set, click "Test".

If the test is successful and you can confirm that the information has been retrieved, click "Save".

Step 6. Set up AKASHI Action

Set up the AKASHI action.
Click "Execute employee clock-in process".

‍

Edit the title as desired and check the account information, then click "Next" to proceed.

Set up the API connection and clock-in process details.
For "API Token", click the field and select the AKASHI API token registered in the Yoom database from the displayed options.
Enter the "Company ID" that you use to log in to AKASHI.
Select "Clock-in type" as clock-in. If you want to customize it for clock-out or break start, change this setting item as desired.
If "Clock-in date" and "Time" are left blank, the time when the message is sent and the trigger is activated will be recorded.
After setting each item, send a message such as "I'm clocking in" on Google Chat and click "Test".
Once you confirm that it has been automatically clocked in on AKASHI, click "Save".

‍

Click "Turn on Trigger" to complete the preparation for flow operation.
Now, when a specific message is sent on Google Chat, it will be automatically clocked in on AKASHI.

Other Automation Examples Using AKASHI

There are many other examples of automation using AKASHI in Yoom, so here are a few introductions.

1. Detecting Missed Clock-ins from the Previous Day with AKASHI and Notifying LINE WORKS

When a missed clock-in from the previous day is detected by AKASHI, a notification is automatically sent to LINE WORKS. This allows for quick identification of missed clock-ins, enabling speedy corrections.

2. Update AKASHI information when employee information is updated in kintone

When employee information is updated in kintone, the content is automatically reflected in AKASHI as well. This ensures that the latest employee information is consistently managed across both systems, eliminating the need for manual data updates.

3. Detect Missed Clock-ins from the Previous Day in AKASHI and Notify on Slack

When a missed clock-in from the previous day is detected in AKASHI, a notification is automatically sent to Slack. This leverages Slack's notification feature, creating an environment where stakeholders can quickly make attendance corrections.

Summary

The integration of Google Chat and AKASHI is expected to improve the efficiency and accuracy of attendance management.
Employees can easily clock in and submit requests, while managers can quickly grasp attendance statuses. This is expected to enhance overall productivity.

The integration with Yoom's app can be implemented easily without any programming. Take this opportunity to experience the efficiency of automation.