How to analyze content posted on Google Chat using Gemini Assistant and update the response back to Google Chat

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How to Create a Workflow Integrating Google Chat and Gemini

This time, we will introduce the setup method for the following template: "Analyze the content posted on Google Chat using Gemini's assistant and update the response back to Google Chat." By using this template, you can conveniently automate the process without having to set it up from scratch.

The process consists of only 4 steps, making it easy to set up.

1. Register Google Chat and Gemini in My Apps
2. Open the template
3. Set up triggers and operations
4. Verify the automation of Google Chat and Gemini

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Step 1: Register Google Chat and Gemini in My Apps

First, let's register Google Chat and Gemini as My Apps connected to Yoom.

1. Connect Google Chat and Yoom

(1) First, start with registering Google Chat as My App.
Open "My Apps" on the left side of the Yoom screen and click "+ New Connection".

(2) Enter "Google Chat" in the search box and click on the search result.

(3) The following screen will be displayed, so grant the permissions.

(3) The following screen will be displayed, so follow the instructions to set it up.
For details on registering Google Chat as My App, please see here.

(4) If the message "Successfully created My App" is displayed as shown in the following screen, the registration of My App is complete.

2. Connect Gemini and Yoom

(1) Next, register Gemini as My App.
Open "My Apps" and search for the app from "+ New Connection" just like Google Chat.

(2) The following screen will be displayed, so follow the instructions to set it up.

If Google Chat and Gemini are displayed in My Apps, the registration is complete.
Next, copy the template to My Project and create a flow bot.
If you haven't copied it yet, please copy the flow bot template from below.

Step 2: Set a Trigger to Activate When a Message is Sent to the Space

(1) After copying the template, the following screen will appear in Yoom. Click "OK" to proceed to the detailed settings.

(2) Click on "When a message is sent to the space" in the flow.

(3) When the following screen appears, please check the settings.

• "Title" → Can be changed as needed
• "Account information linked with Google Chat" → Confirm if the account is correct
• "Trigger Action" → When a message is sent to the space

Once confirmed, click "Next".

(4) When the following screen appears, select the trigger activation interval from the dropdown.
※ The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest interval that can be set depends on your plan, so please check that. It is generally recommended to use the shortest activation interval available in your plan.

Once the settings are complete, perform a "Test", and if successful, click "Save".

‍Step 3: Generate Content

(1) Click on "Generate Content" in the flow.

When the following screen appears, please check the settings.

• "Title" → Can be changed as needed
• "Account information linked with Gemini" → Confirm if the account is correct
• "Action" → Generate Content

(3) When the following screen appears, select the relevant option from the candidates and set it. Once the settings are complete, perform a "Test", and if successful, click "Save".

‍Step 4: Send a Message

(1) Click on "Send a Message" in the flow.

When the following screen appears, please check the settings.

• "Title" → Can be changed as needed
• "Account information linked with Google Chat" → Confirm if the account is correct
• "Action" → Send a Message

(3) When the following screen appears, select the relevant option from the candidates and set it. Once the settings are complete, perform a "Test", and if successful, click "Save".

‍Step 5: Verify the Automation of Google Chat and Gemini

Finally, click "Turn ON Trigger" to complete the automation settings.
Check if the flow bot is activated correctly. Well done!

Other Automation Examples with Google Chat and Gemini

Besides the flow introduced this time, you can achieve various business automations by using the APIs of Google Chat and Gemini. All can be used with simple settings, so if you find something interesting, please give it a try!

Automation Example Using Google Chat

1. Notify Google Chat when information is added to any Notion database

This is recommended for those who use Notion as a database. Every time information is added, you will be notified in Google Chat, allowing you to check it quickly.

2. After a Zoom meeting ends, transcribe and summarize the minutes, then notify via Google Chat

This flow automatically handles the transcription and summarization of the meeting minutes and sends a notification. It seems to make post-meeting processing significantly easier.

3. Notify via Google Chat when a file is created in Google Drive

This could be particularly useful for companies or departments that manage files on Google Drive. It notifies you when a file is created, so you don't have to open Google Drive regularly, making file management more efficient!

Automation Example Using Gemini

1. Analyze the content posted on Slack using Gemini's assistant and update the response back to Slack
By utilizing this flow, you can handle customer interactions while referring to the responses generated by Gemini's assistant. This not only aids in the development of personnel but also is expected to reduce the workload.

2. Analyze the content posted on Microsoft Teams using the Gemini assistant and update the response back to Microsoft Teams
For example, when the IT department receives IT-related questions from internal members, using Gemini to provide answers could save the effort of creating responses each time.

3. Summarize the content added to Google Sheets using Gemini and update it in Google Sheets
For example, if you want to research product information, you can add only partial information to Google Sheets and use Gemini to provide more detailed information.
You can also use familiar tools in this way, similar to an AI chatbot.

Benefits of Integrating Google Chat with Gemini

Benefit 1: Speeding Up Customer Support

Google Chat is a convenient tool for facilitating communication, isn't it?
By using this integration, the content posted on Google Chat is automatically analyzed by Gemini's assistant, and responses are generated based on the results, leading to speedy replies.
This not only reduces the burden on support staff but may also improve customer satisfaction with quick initial responses.

Benefit 2: Automating Tedious Tasks Like Meeting Minutes

The integration of Google Chat and Gemini can also be expected to improve efficiency in tasks like creating meeting minutes.
For example, if you send notes from a meeting to Google Chat, Gemini can format and generate the minutes.
This saves the effort of creating minutes from scratch, which may help the smooth progress of the entire project.

Conclusion

What do you think?

With the integration of Google Chat and Gemini, you can expect improved work efficiency by simultaneously generating and responding to answers with AI.
This is a particularly useful flow for those in internal FAQs or help desks who have been handling all inquiries manually.

The fact that you can easily set it up without using difficult programming skills by using Yoom is also a great point.
Take this opportunity to introduce automation and enhance your work efficiency.