How to integrate Google Chat with Gmail to automatically notify Gmail when a message is sent to Google Chat

There are only two steps in the process, so rest assured.

1. Set up a flow bot that activates when a message is sent to the space
2. Set up the action to send an email

How to Connect Google Chat and Gmail with Yoom

Let's register your app to connect Google Chat and Gmail with Yoom.
By registering your app, you can smoothly set up automation.

First, register your app for Google Chat. You can find the registration method on the help page, so please refer to it for registration.

Next, let's register your app for Gmail.
Click "My Apps" → "New Connection" on the left side of the screen.
A list of apps will be displayed, so find Gmail from the list or search for it using "Search by App Name".

Once you transition to the screen below, sign in with the account you want to connect.

If Google Chat and Gmail are displayed in your My Apps section, the app registration is complete.

How to Notify Gmail of Messages Sent to Google Chat

Click "Try it" on the banner below.

You will be redirected to the following screen, so if you want to change the "Title" and "Description," please do so on the following screen.
First, set up Google Chat by clicking on "When a message is sent to the space."

Once you have moved to the following screen, check the settings below.

• "App Trigger Title" → Set as desired
• "Account information to link with Google Chat (OAuth)" → Confirm if the account is correct
• "Trigger Action" → When a message is sent to the space
  

Once you have moved to the following screen, make the following settings.

• "Trigger Interval" → Set as desired
• "Space Resource Name" → If the URL is "https://mail.google.com/mail/u/0/#chat/space/AAAAgSu7BjA", then "space/AAAAgSu7BjA" is the resource name. Example: space/AAAAgSu7BjA
  ※ It can be obtained from the URL of the target space or direct message.

"Test" → "Test Successful" → "Save".

To set up Gmail, click on "Send Email".
Make the following settings.

• "Title" → Set as desired
• "Email Content" → Enter the necessary parts

Set the "Body" as you like.
※ Click the red frame and use the Google Chat output. By doing so, the message content of Google Chat can be linked.
{{Message Content}}← This is the output.

Finally, if you turn the app trigger "ON," the setup is complete.

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Advanced Integration Flow of Google Chat and Gmail

This time, we set up a flow such as "Send a message to Google Chat" → "Notification to Gmail".
At Yoom, we have many more templates available, so we will introduce two as advanced examples.

The first template is "Add a task to Backlog based on the content of emails received in Gmail or Outlook".

This can be automated with the following steps:

1. When an email is received
2. Add a task

By using this template, tasks are automatically added to Backlog.
There is no need to manually input the information as a task in Backlog when an email is received.
This allows you to work smoothly.

The second method is "How to notify Google Chat when a comment is posted on Brushup".

This can be automated with the following steps:

1. When a comment is posted
2. Notify Google Chat

By using this template, you can notify Google Chat of comments posted on Brushup, preventing missed comments.
Additionally, the notification settings for Google Chat can be freely modified, allowing notifications to be sent within the team.

Summary

In this article, we set up a template for "sending messages to Google Chat" → "notifying Gmail".
By integrating Google Chat and Gmail, you can prevent missing messages and reduce the effort of manual input.
By automating in this way, you can prevent human errors, eliminating the need for redundant work.
With Yoom, you can easily achieve automation without any code.
Take advantage of Yoom's templates to enhance work efficiency.

Yoom offers a free trial plan, so if you're interested, feel free to try it out.