How to integrate Google Chat with Gmail to automatically notify Gmail when a message is sent to Google Chat

You will transition to the following screen, so if you want to change the "Title" and "Description," please do so on the following screen.
First, set up Google Chat by clicking "When a message is sent to the space."

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After transitioning to the following screen, check the settings below.

• "App Trigger Title" → Set as desired
• "Account information to link with Google Chat (OAuth)" → Confirm if the account is correct
• "Trigger Action" → When a message is sent to the space
  

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After transitioning to the following screen, make the settings below.

• "Trigger Interval" → Set as desired
• "Space Resource Name" → If the URL is "https://mail.google.com/mail/u/0/#chat/space/AAAAgSu7BjA," then "space/AAAAgSu7BjA" is the resource name. Example: space/AAAAgSu7BjA
  ※ It can be obtained from the URL of the target space or direct message.

"Test" → "Test Successful" → "Save."

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To set up Gmail, click "Send Email."

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Make the following settings.

• "Title" → Set as desired
• "Email Content" → Enter the necessary parts

Set the "Body" as you like.
※ Click the red frame and use the Google Chat output. This allows you to link the message content of Google Chat.
{{Message Content}} ← This is the output.

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Check the settings on the next screen and click "Save".

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Finally, turn the app trigger "ON" to complete the setup.

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Other automation examples using Google Chat and Gmail

In addition to the flows introduced here, you can use the Google Chat and Gmail APIs to automate a variety of tasks.
All of them can be used with simple settings, so if you find any that interest you, please give them a try!

Other automation examples using Google Chat and Gmail

When you receive task information in Gmail, you can have it notified via Google Chat, or you can have the received audio data transcribed and notified.You can also have it notify you when you receive an email that matches a specific keyword.

Example of automation using Google Chat

When information is added, notify Google Chat

When new information is registered, Google Chat will be notified, which should allow subsequent work to be carried out smoothly.

Notify Google Chat when a file is uploaded

When a file is uploaded, you will be automatically notified, which may eliminate the need to access Dropbox every time.

Register/create a task when a message is posted in Google Chat

Tasks are automatically added, helping to prevent missed responses.

Example of automation using Gmail

Example of automation in conjunction with Yoom's schedule trigger

It will be triggered at a set date and time and will automatically send emails to specific addresses to inform team goals and provide reminders, reducing manual work.

Obtain customer information at a specified date and time and send a standard message via Gmail

Standard messages are automatically sent via Gmail on a specified schedule, eliminating the need to manually obtain information or create and send emails, and also helps prevent emails from being sent to the wrong address or forgotten to be sent.

When a response is submitted on a form, send a notification to Gmail

By automatically sending a notification of the information answered on the form via Gmail, you can quickly share the necessary information with relevant parties.

Benefits and Automation Examples of Integrating Google Chat and Gmail

By integrating Google Chat and Gmail, you can prevent missing messages and reduce the effort of manual input.
Here are the benefits, including automation examples.

1. Prevent Missing Messages

You can receive notifications in Gmail for messages sent to Google Chat.
This eliminates the need to open Google Chat just to check the content.
Simply checking the content of emails received in Gmail can enhance work efficiency.
Smooth information sharing is possible, and you can prevent missing messages.

2. Reduce Manual Input Effort

You can notify Google Chat of the content of emails received in Gmail.
This is the opposite flow of point 1, but this automation is also possible.
This eliminates the need to manually input email content into Google Chat.
It is especially recommended when using different apps with business partners.

3. Easier Schedule Management

When a meeting reservation is sent to Gmail, you can input the schedule into Google Calendar and notify Google Chat.
This allows the meeting reservation date to be automatically entered into Google Calendar, making schedule management easier.
Additionally, if you set up notifications in Google Chat, you can inform the entire team when a meeting reservation is made!

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Summary

In this article, we set up a template for "sending a message to Google Chat" → "notifying Gmail".
By integrating Google Chat and Gmail, you can prevent missing messages and eliminate the hassle of manual input.
In this way, automation can prevent human errors, avoiding redundant work.
With Yoom, you can easily achieve automation without any coding.
Take advantage of Yoom's templates to enhance work efficiency.

Yoom offers a free trial plan, so if you're interested, feel free to try it out.