How to integrate Google Forms with Notion to register Google Forms responses in a Notion database

Google Forms is convenient for collecting responses, but if you're manually compiling results into Notion, it can be time-consuming and labor-intensive. By integrating Google Forms with Notion, you can manage data more efficiently. This article explains how to automatically register Google Forms responses into a Notion database. For those spending time on manual data entry, this automation is expected to significantly enhance productivity.

Recommended for

Those using Google Forms and Notion for business management but find data transcription cumbersome
Corporate personnel looking to efficiently manage customer surveys or applicant information
Project managers considering workflow improvements through data integration across multiple tools
Executives aiming to reduce manual data entry and expedite decision-making
Those wanting to automate regular business reports or task management to boost team productivity

Benefits and Examples of Integrating Google Forms with Notion

Benefit 1: Streamlining Data Entry

Traditionally, data collected via Google Forms is often manually entered into Notion. However, this process is time-consuming and carries the risk of human error, such as input mistakes. By automatically registering Google Forms responses into a Notion database, data is updated timely with each submission, reducing such errors. For instance, if a customer support team adopts this workflow, the task of transcribing survey data becomes unnecessary. This will likely reduce decisions based on incorrect responses and improve the speed and accuracy of business operations.

Benefit 2: Centralizing Business Workflow

Using multiple tools in business processes can lead to information dispersion. By integrating Google Forms with Notion, centralized data management becomes possible, preventing information oversight. For example, if applicant information is received via Google Forms and automatically registered in Notion during recruitment activities, all candidate information can be viewed in one place. By centrally managing interview progress and evaluation history in Notion, information sharing among team members becomes smoother. Such centralization enhances visibility into progress and helps prevent oversights in operations. Additionally, task management becomes easier, and scheduling and decision-making can be expedited. This approach can also be applied to project management across multiple departments, streamlining overall business operations.

Benefit 3: Reducing Work Hours

Automatically registering Google Forms responses into Notion can significantly reduce the time spent on data entry and information management. Many companies manually input data such as customer information and survey results, which can be time-consuming if there are many entries. However, with this automation, these repetitive tasks become unnecessary, allowing for more effective resource utilization. For example, if a sales team uses this automation, the time previously spent on acquiring and transcribing customer information can be redirected to new sales or follow-ups with existing customers. As a result, productivity and accuracy in operations are enhanced, leading to improved overall business efficiency.

Now, let's explain how to register Google Forms responses into a Notion database using the no-code tool Yoom.

[What is Yoom]

How to Register Google Forms Responses into a Notion Database

This can be achieved by receiving Google Forms responses using the Google Forms API and adding them to a Notion database using Notion's API. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

The process is as follows. Let's set it up together!

Integrate Google Forms and Notion with My Apps.
Copy the template.
Set up the trigger for Google Forms as the starting point of the flow, followed by the operation settings in Notion.
Turn on the trigger button and verify the operation of the Google Forms and Notion integration flow.

Step 1: Connect My App

Connecting My App first will make the subsequent settings proceed smoothly.
First, let's connect your Google Form with Yoom.
Select My App → New Connection from the left side of the Yoom page.

Search for Google Form and log in.
Then, if you reach this screen, click continue if there are no issues.

Next, connect with Notion.
Once logged in, please check the page you want to access.
Detailed settings like headers will be done later, so please create a database.
(This is to display the page you want to add in the later database connection.)

It's okay if Google Form and Notion are connected to My App.

Step 2: Set Triggers and Actions

Open the template page and click 'Try this template'.

If you are using Yoom, please log in. If you are new, please register as a member.
If you proceed as is, the template will be automatically copied to your workspace.
Please change the template name as needed.
Click on My Projects on the left to display the template you just copied.
Click on the ellipsis (...) on the right and select Edit.
Things to prepare - A Google Form with the questions set. - A Notion database where responses can be transcribed.
(Set the header to the question content.) Now, let's set up the app trigger.
Select "When a response is submitted to the form".
Change the title as desired.
After confirming the linked account information, proceed to the next step.
Please enter the required fields. - Trigger activation interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ The selection of activation intervals varies depending on the plan. Here, make a test response to the Google Form as follows.
Return to Flowbot and test.
Retrieve the Google Form responses using JSONPATH.
Click "Add value to retrieve" in the output field.
Please refer to this to obtain the responses.
Once the retrieval is complete, the following screen will appear. Click Add to complete. Save and proceed to the next step. Next, click "Store form responses".
Please also confirm the linked account information here.
We will link the database.
Proceed to the next step and configure the items.
Select as follows from the output.
Configure other items as well.
Test this as well, and if successful, save it.
Let's check on the Notion side.
The responses have been successfully reflected. Thank you for your hard work up to this point.
Even someone like me who is not familiar with programming was able to proceed easily. Here is the Flowbot used this time↓

Other Automation Examples Using Google Forms and Notion

Additionally, Yoom offers templates using Google Sheets and Zendesk Sell, so let me introduce a few!

1.Create a page in Notion when there is a response in Google Forms flow.

If you are collecting information such as interviewee details via Google Forms, it is convenient to be able to create individual pages in Notion.
By using this flow, you can automatically create pages in Notion using responses from Google Forms, allowing you to spend time on other tasks like interviews.

2.This is a flow to add a task to Notion when an application is made in Jobcan Expense Management & Workflow.

If you are managing tasks in Notion, manually transferring information from Jobcan Expense Management & Workflow can be cumbersome, especially when there are many applications.
By using this flow, you can automatically transfer the information, preventing any missed task additions.

3.This is a flow to save meeting transcription data to Notion after a Zoom meeting ends.

Manually transcribing meetings takes time and effort.
By using this flow, you can automate the process of transcribing meeting content and adding the results to Notion, making it convenient.

Summary

This time, we introduced a flow bot to "Register Google Form responses into a Notion database".
The integration of Google Forms and Notion will greatly contribute to the efficiency of data management and the improvement of business processes.
Additionally, by automating manual data entry, you can save time and effort, and it is expected to enhance the speed and accuracy of your business.

Please refer to the steps in this article and try integrating Google Forms with Notion.