Google Forms are convenient for collecting responses, but manually compiling results into Notion can be time-consuming and labor-intensive. Many people have probably thought, "I wish the submitted responses could be automatically added to Notion..." In fact, by integrating Google Forms with Notion, you can automatically register response data! This article explains how to connect Google Forms to Notion without any coding. For those who spend time on manual data entry, this automation should significantly improve productivity.
Recommended for
Those who use Google Forms and Notion for business management but find data transcription cumbersome
Company representatives who want to efficiently manage customer surveys and applicant information
Project managers considering improving workflows through data integration between multiple tools
Executives looking to reduce manual data entry and speed up decision-making
Those who want to automate regular business reports and task management to enhance team productivity
For those who want to try it immediately
This article introduces how to integrate using the no-code tool "Yoom." No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start right away with the template below, so please give it a try!
Register responses from Google Forms into a Notion database.
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
How to Register Google Form Responses in a Notion Database
It is possible to receive responses from Google Forms using the Google Forms API and add them to a Notion database using the API provided by Notion. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
This time, the process is as follows. Let's set it up together!
Integrate Google Forms and Notion with My Apps.
Copy the template.
Set up the Google Form trigger as the starting point of the flow and configure the subsequent Notion operations.
Turn on the trigger button and verify the operation of the integration flow between Google Forms and Notion.
Step 1: My Apps Integration
Integrating with My Apps first will make the subsequent settings proceed smoothly. First, integrate your Google Form with Yoom. Select My Apps → New Connection from the left side of the Yoom page.
Search for Google Forms and log in. Then, if there are no issues, click continue on this screen.
Next, integrate with Notion. Once logged in, please check the page you want to access. Detailed settings like headers will be done later, so please create a database. (This is to display the page you want to add in the later database integration.)
If Google Forms and Notion are integrated with My Apps, it's OK.
Step 2: Set Triggers and Actions
Open the template page and click 'Try this template'.
Register responses from Google Forms into a Notion database.
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
Other Automation Examples Using Google Forms and Notion
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms and Notion.
If you find something interesting, please give it a try!
Automation Examples Integrating Google Forms and Notion
You can create a page in Notion when there is a response in Google Forms or add text to a page in Notion. Additionally, it is possible to integrate by reading business card images attached in Google Forms using OCR and adding them to a Notion database.
Read the business card image attached to Google Forms using OCR and add it to the Notion database.
■Overview This is a flow to read business card images attached to a Google Form using OCR and add them to a Notion database.
■Notes ・Please integrate with both Google Form and Notion through Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval may vary depending on the plan. ・OCR data may not be readable if it contains more than 6,500 characters or if the text is small. ・AI operations are features available only in the Team Plan and Success Plan. For the Free Plan and Mini Plan, the operations of the set flowbot will result in an error, so please be aware. ・Paid plans like Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps and AI features (operations) that are subject to restrictions. ・Please refer to the link below for the method of obtaining the response content when using Google Form as a trigger. https://intercom.help/yoom/ja/articles/6807133
■Overview Isn't it a time-consuming task to check each inquiry or survey response received via Google Forms and share it with the team every time? Manual copying and sharing can also lead to delays in handling and missed information. By using this workflow, when a new response is submitted to Google Forms, its content is automatically notified to Discord, allowing you to smoothly resolve these issues.
■Recommended for ・People who manually share responses received via Google Forms with their team ・Those who use Discord as a primary communication tool and want to improve the efficiency of information sharing ・Those who want to increase the speed of handling inquiries from forms and improve customer satisfaction
■Notes ・Please connect Yoom with both Google Forms and Discord. ・For how to retrieve response content when using Google Forms as a trigger, please see the following: https://intercom.help/yoom/en/articles/6807133 ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval differs depending on your plan.
■Overview Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.
■Recommended for ・Those who want to quickly share responses received via Google Forms with the team on Slack ・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications ・Team leaders who want to speed up the transition to the next action based on the form response content
■Notes ・Please integrate Yoom with both Google Forms and Slack. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval depends on your plan. ・For how to retrieve response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/en/articles/6807133
■Overview Manually transcribing inquiries and task requests received via Google Forms into Trello each time can be time-consuming. Especially when many responses are received, human errors such as input mistakes and transcription omissions are more likely to occur. By using this workflow, as soon as a response is submitted to Google Forms, a card is automatically created in Trello, solving these issues caused by manual work.
■Recommended for ・People responsible for managing tasks in Trello based on information received via Google Forms ・Those who find it time-consuming to manually transcribe requests from the form into Trello ・Those who want to automate the linkage between the form and the task management tool to improve operational efficiency
■Notes ・Please connect Yoom with both Google Forms and Trello. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies depending on the plan. ・For how to obtain response contents when using Google Forms as the trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
■ Overview After receiving files via Google Forms, manually storing them in a specific Google Drive folder and organizing them by file type can be a labor-intensive task. By using this workflow, when a response with files is submitted to Google Forms, it automates the entire process of storing the files in the specified Google Drive folder according to their type, eliminating the complexity of manual file management.
■ Recommended for ・People responsible for managing in Google Drive the files received via Google Forms ・Those who spend time on manual file sorting and face issues such as misplacement ・Those who want to integrate Google Forms with Google Drive to streamline file intake operations
■ Notes ・Please connect Yoom with both Google Forms and Google Drive. ・For how to retrieve response contents when using Google Forms as a trigger, please see the link below. https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Benefits and Examples of Integrating Google Forms with Notion
Benefit 1: Streamlining Data Entry Tasks
Traditionally, many companies manually enter data collected from Google Forms into Notion. However, this process is time-consuming and carries the risk of human error, such as input mistakes. By utilizing a system that automatically registers Google Form responses into a Notion database, data is updated automatically each time a response is submitted, reducing the likelihood of human error. For example, if a customer support team implements this workflow, they can eliminate the need to manually transfer survey data submitted via Google Forms. This can lead to fewer decisions based on incorrect responses and improve the speed and accuracy of business operations.
Benefit 2: Centralizing Business Processes
Using multiple tools in business processes can lead to information being scattered. By integrating Google Forms with Notion, centralized data management becomes possible, helping to prevent information from being overlooked. For instance, in recruitment activities, applicant information can be received via Google Forms and automatically registered in Notion, allowing all candidate information to be viewed in Notion. If interview progress and evaluation history are also managed in Notion, information sharing among team members can become smoother. This centralization can enhance visibility into progress and help prevent oversights in operations. Additionally, task management becomes easier, and the speed of scheduling and decision-making can increase. This approach can also be applied to project management across multiple departments, potentially streamlining overall business operations.
Benefit 3: Reducing Work Hours
Automatically registering Google Form responses in Notion can significantly reduce the time spent on data entry and information management. Many companies manually input data such as customer information and survey results, which can be time-consuming, especially with a large number of entries. However, automation eliminates the need for repetitive data entry, allowing for more effective use of resources. For example, if a sales team utilizes this automation, they could allocate the time previously spent on acquiring and transferring customer information to new sales initiatives or follow-ups with existing customers. As a result, this can enhance productivity and accuracy in operations, leading to improved overall business efficiency.
Conclusion
This article introduced a flowbot for "registering Google Form responses into a Notion database." Integrating Google Forms with Notion can greatly contribute to streamlining data management and improving business processes. Additionally, automating manual data entry can save time and effort, leading to increased speed and accuracy in business operations.
We encourage you to try integrating Google Forms with Notion by following the steps outlined in this article!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
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