To integrate Google Forms with Zoom so that information submitted through Google Forms automatically registers for a Zoom webinar, follow these steps:

Recently, the number of seminars held online has been increasing.
Some of you may be using Google Forms as a reservation method.
This article introduces how to integrate Google Forms with Zoom to "automatically register for a Zoom webinar when information is submitted via Google Forms."
This allows for the automation of webinar registration tasks.
Furthermore, we will provide a detailed explanation of how to create a flow bot using Yoom, which allows for app integration without coding.
Please take a look.

Benefits of Integrating Google Forms with Zoom

Benefit 1: Reduction of Manual Tasks

By integrating Google Forms with Zoom, you can automate the registration for Zoom webinars.
For example, if you conduct reservations for a new employee orientation via Google Forms and hold the orientation on Zoom, it is expected that many webinars will be registered.
Manual registration can be time-consuming and labor-intensive, increasing the burden of administrative tasks.
By automating the registration process, you may be able to save time and focus on important tasks such as orientations.

Benefit 2: Improved Data Consistency and Accuracy

Once a Google Form is submitted, the registration for the Zoom webinar is automatically completed, allowing for quick action for participants.
For instance, if you book a seminar to improve programming skills, once you submit the reservation via Google Forms, you are immediately registered for the Zoom webinar, which may help gain customer trust.
As a result, it may enhance customer expectations and satisfaction, leading to subsequent contracts such as new course applications.

Benefit 3: Prevention of Human Errors

Manually adding information from Google Forms to Zoom may result in input errors or omissions.
For example, if you are planning to hold a seminar introducing a new company service and the sales representative is handling the Zoom registration, there might be input errors or omissions due to being overwhelmed with sales activities.
By integrating Google Forms with Zoom, you can reduce such human errors and focus on core tasks like customer service.

We have introduced three benefits of integrating Google Forms with Zoom.
Next, we will explain about Yoom.

[What is Yoom]

How to Create a Google Forms and Zoom Integration Flow

Now, let's introduce the steps to set up a flow bot using Yoom to "automatically register for a Zoom webinar when information is submitted via Google Forms."
It can be completed in just two steps.
Even beginners can easily set it up, so let's set it up together!

First, copy the template used this time to your My Projects in Yoom.
Click on the banner displayed just below.

When you click the banner, you will be redirected to Yoom's template site.
Click on "Try this template" displayed on the screen.

Switch to Yoom's workspace and click "OK" when it shows that it has been saved.

The template has been successfully copied!

Step 1: Connect Google Forms and Zoom with My Apps

Next, let's prepare by connecting Yoom with the app.
This will allow you to create a flow bot.

1. Register Google Forms with My Apps

First, let's connect Google Forms with Yoom.
Log in to Yoom's workspace, select My Apps, and click on New Connection.

Select Google Forms in the New Connection for My Apps.

Click on "Sign in with Google" on the screen to connect Yoom with Google Forms.

Select the account you want to connect by clicking on it.

On the Yoom login screen, select "Next".

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Google Forms has been successfully registered with My Apps.

2. Register Zoom with My Apps

Next, connect Zoom with Yoom.

As before, select My Apps from Yoom's workspace and click on New Connection.

Select Zoom in the New Connection for My Apps.

Enter the Client ID and Client secret.
For detailed instructions on registering Zoom with My Apps, please check here.

Zoom has been successfully registered with My Apps.

Step 2: Set Up Google Forms App Trigger

Next, proceed to the flow bot settings.
Click on "When a response is submitted to the form".

1. Select Linked Account and Action

・The title is pre-filled, but you can change it as desired.
・Check the account information linked with Google Forms.
・The trigger action is "When a response is submitted to the form".
・Once set, click "Next".

2. API Connection Settings for App Trigger

・Select the trigger activation interval.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
・Enter the Form ID.
・Once set, run the test.

・If the test is successful and Google Form information is retrieved, save it.

Step 3: Set Up Zoom Action

Next, click on "Add Registrant to Webinar" to complete the setup.

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1. Select Linked Account and Action

・You can change the title.
・Check the account information linked with Zoom.
・The action is "Add Registrant to Webinar".

2. API Connection Settings

・Set the email address for the Zoom account.
・Select the webinar ID from the options.
・Select the name and email address from the output as shown in the attached image.
・Once everything is entered, run the test and save.

Once saved, a message will appear indicating that all settings are complete, so click "Turn on Trigger".

The flow bot setup is now complete.
As a side note, once the Zoom action setup in Step 3 is complete, you can obtain the "Join URL".

By adding one more action to the flow bot introduced this time, it is possible to notify webinar participants of the "Join URL" via Gmail, for example!

By creating a message as shown in the attached image, it seems possible to automate a series of flows related to the seminar.

With Yoom, once you register My Apps, you can easily customize, so feel free to try various things!

Other Automation Examples Using Google Forms and Zoom

At Yoom, we offer a variety of templates.
This time, we will introduce some of them.

1. This template automatically creates a Zoom meeting when a response is submitted to a Google Form.
You can also modify the Zoom action details introduced in this article.
By automatically creating meetings, you can reduce manual tasks and prevent any oversights in meeting creation.

2. This is a template for automatically creating a Zoom meeting when a Google Form response is submitted.
It allows you to automatically add events to Google Calendar, making it easier to visualize all your appointments and schedule them efficiently.
Additionally, it saves you the hassle of creating Zoom meetings, allowing you to spend time on other important tasks.

3. This is a template for automatically creating a contact in HubSpot when information is submitted via Google Forms.
When a Google Form is received, it can be automatically registered in HubSpot, allowing for a quick response to contact information.
Additionally, by simply checking HubSpot, you can obtain the latest contact information, eliminating the need to check different tools.
Since customer information can be centrally managed in HubSpot, an improvement in work productivity can be expected.

Summary

By integrating Google Forms with Zoom, it seems possible to automate the registration process and prevent human errors such as input mistakes and omissions.
Additionally, since you can smoothly respond to customers registered through Google Forms, trust may be enhanced, potentially leading to future contracts.
Furthermore, by utilizing Yoom, you can integrate apps without the need for programming.
The advantage of using Yoom is that anyone can easily incorporate automation.
Take this opportunity to integrate Google Forms with Zoom using Yoom and automate the registration process!