How to Automatically Register for a Zoom Webinar When Information is Submitted via Google Forms

When you click the banner, you will be redirected to Yoom's template site.
Click on "Try this template" displayed on the screen.

Switch to Yoom's workspace, and when it shows that it has been saved, click "OK".

That's it! The template has been copied!

Step 1: Connect Google Forms and Zoom to My Apps

Next, let's prepare by connecting Yoom with the apps.
This will allow you to create a flow bot.

1. Register Google Forms to My Apps

First, let's connect Google Forms with Yoom.
Log in to Yoom's workspace, select My Apps, and click on New Connection.

Select Google Forms in the New Connection for My Apps.

On the screen for connecting Yoom and Google Forms, click "Sign in with Google".

For account selection, click on the account you want to connect.

On the Yoom login screen, select "Next".

Google Forms registration to My Apps is now complete.

2. Register Zoom to My Apps

Next, connect Zoom with Yoom.

As before, select My Apps from Yoom's workspace and click on New Connection.

Select Zoom (OAuth) in the New Connection for My Apps.

Enter the Client ID and Client secret.
For detailed instructions on how to register Zoom to My Apps, please check here.

Zoom registration to My Apps is now complete.

Step 2: Set the App Trigger for Google Forms

Next, proceed to the flow bot settings.
Click on "When a response is submitted to the form".

1. Select the Linked Account and Action

・The title is entered, but the content is optional and can be changed.
・Check the account information linked with Google Forms.
・The trigger action is "When a response is submitted to the form".
・Once set, click "Next".

2. API Connection Settings for App Trigger

・Select the trigger interval.
・Triggers can be set to intervals of 5, 10, 15, 30, or 60 minutes. A shorter setting is generally recommended.
・Note that the shortest trigger interval varies depending on the plan.
・Enter the Form ID.
・Once set, run the test.

・If the test is successful and the Google Form information is retrieved, save it.
※For information on how to retrieve response data when Google Forms is set as a trigger, please refer to this method.

Step 3: Set the Zoom Action

Next, click on "Add registrant to webinar" to complete the setup.

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1. Select the Linked Account and Action

・The title can be changed.
・Check the account information linked with Zoom.
・The action is "Add participant to webinar".

2. API Connection Settings

・Set the email address for the Zoom account.
・Select the webinar ID from the options.
・Select the name and email address from the output as shown in the attached image.
・Once everything is entered, run the test and save.

Once saved, a message will appear indicating that all settings are complete, so click "Turn on Trigger".

The flow bot setup is now complete.
As a side note, once the Zoom action setup in Step 3 is complete, you can obtain the "Join URL".

By adding one more action to the flow bot introduced this time, it is possible to notify webinar participants of the "Join URL" via Gmail, for example!

By creating a message as shown in the attached image, it seems possible to automate a series of flows related to the seminar.

With Yoom, once you register My Apps, you can easily customize, so feel free to try various things!

Other Automation Examples Using Google Forms and Zoom

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms and Zoom.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Google Forms and Zoom

When a response is submitted to Google Forms, you can automatically create a Zoom meeting.
Additionally, you can automatically grant a Zoom license once the application content in Google Forms is approved, or add the information from Google Forms to Google Calendar to create a Zoom meeting.

Example of Automation Using Google Forms

Notify Chat Tools When a Response is Submitted in Google Forms

Automatically notify Slack, Discord, etc., when a response is submitted in Google Forms.

Register the content submitted via Google Forms into a task tool

Automatically register the content submitted via Google Forms as a task in tools like Trello or Asana.

Upload Files Submitted via Google Forms to Cloud Storage

Automatically upload files submitted via Google Forms to Google Drive, Box, or other cloud storage services.

Example of Automation Using Zoom

Transcribe the meeting content and save it to a database when a Zoom meeting ends

When a Zoom meeting ends, transcribe the meeting content and automatically save it to Notion or Google Sheets.

After a Zoom webinar ends, obtain the participant list and share the recording link via email

After a Zoom webinar ends, obtain the participant list and automatically share the recording link via Gmail or Outlook.

Select a meeting partner in the customer management app to create a Zoom meeting URL

Automatically create a Zoom meeting URL by selecting a meeting partner in Salesforce, HubSpot, etc.

In addition to the templates we introduced, Yoom offers a variety of templates.
Please take a look!

Benefits of Integrating Google Forms with Zoom

Benefit 1: Reduction of Manual Work

By integrating Google Forms with Zoom, you can automate the process of registering form submitters as Zoom webinar members.
For example, if you are taking reservations for a new employee orientation via Google Forms and conducting the orientation via Zoom, you will need to register many members.
Manual registration can be time-consuming and labor-intensive, increasing the burden of administrative tasks.
Automating the registration process may give you more time to focus on more important tasks, such as preparing for the orientation.

Benefit 2: Improved Data Consistency and Accuracy

Once a Google Form is submitted, the registration of Zoom webinar participants is automatically completed, allowing for quick action for participants.
For example, suppose you are hosting a seminar to improve programming skills.
When a reservation is submitted via Google Forms, it is automatically registered for the Zoom webinar, providing peace of mind to your customers.
As a result, this can enhance customer expectations and satisfaction, making it easier to lead to subsequent contracts, such as new course applications.

Benefit 3: Prevention of Human Error

When manually adding information from Google Forms to Zoom, input errors or omissions may occur.
For example, suppose you are planning to hold a seminar introducing a new company service, and the sales team is handling the Zoom registration process.
If the sales team is overwhelmed with activities, input errors or omissions may occur.
By integrating Google Forms with Zoom, you can reduce such human errors, allowing you to focus on your primary tasks, such as customer service.

Conclusion

By integrating Google Forms with Zoom, you can automate the registration process and prevent human errors such as input mistakes or omissions.
Additionally, you can smoothly respond to customers registered via Google Forms, enhancing trust and potentially leading to future contracts.
Furthermore, by utilizing Yoom, you can integrate apps without the need for programming.
The advantage of using Yoom is that anyone can easily incorporate automation.
Take this opportunity to integrate Google Forms with Zoom using Yoom and automate your registration process!