How to Automatically Notify Google Chat When a Google Meet Meeting Ends

By using the above template, you can easily automate the process.
※A Yoom account is required. >> Register here
Just press "Try it" to complete the copy!

If a popup like the one below appears, the template has been successfully copied.
Let's proceed with the actual settings!

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Step 1: Integrate Google Meet and Google Chat with My Apps

First, as preparation, integrate Yoom with the apps.

After logging into Yoom, select "My Apps" from the left menu.

After the screen transition, please press "+ Add".

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Enter the name of the app you want to integrate in the search window, and follow the on-screen instructions to log in or sign in to complete the integration.
This time, we will register "Google Meet" and "Google Chat".
Once registration is complete, icons will be displayed in the My Apps list.

• For details on how to register Google Chat (OAuth) with My Apps, clickhere

Step 2: When a Google Meet meeting ends (App Trigger)

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First, let's set up the app trigger.
Click on "When the meeting ends" enclosed in a red frame.
Enter the account information to be linked and press "Next".

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When the screen transitions, it will look like the following.

【Note】

The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes.
※Please note that the shortest activation interval varies depending on the plan.

In this example, it is set to operate at "5 minutes".
Customize it to suit your environment!

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Scroll down to see if the output is displayed.
It can be used in the subsequent Google Chat settings, but it is not set here, so you can skip it.
Press "Save" to return to the initial screen.

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Step 3: Send a Google Chat Message

Next, proceed with the settings for "Send a Google Chat Message".
Enter the account information to be linked and press "Next".

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Proceed with the setup while checking the notes and supplements at the bottom of the input fields.
※You can select the output by clicking on the input field.

Since we want to automatically reflect Google Meet information in Google Chat, we will use the output here.
As an example, I set the content I want to display in "Message Content" using the output.

Customize the necessary information to suit your environment!

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Once the input is complete, scroll down to check the detailed settings.
※Here, you can set errors and intervals.

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Press "Save" and the following popup will appear.
Press "Turn on the trigger", and if the trigger at the top of the initial screen looks like the image, you're good to go!

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This completes the setup for "Notify Google Chat when a Google Meet meeting ends".

Well done!

Other Automation Examples Using Google Meet and Google Chat

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Meet and Google Chat.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Google Meet and Google Chat

After a meeting in Google Meet, convert the meeting content into minutes and notify via Google Chat.

Automation Example Using Google Meet

Automatically transcribe Google Meet meetings and add minutes

This will save you the trouble of creating minutes, allowing you to focus on reviewing the meeting content and taking the next action.

Notify When a Meeting Ends on Google Meet

Since you will be able to confirm the end of a meeting from communication tools, you may no longer need to check the timing of the meeting's end.

Notify with Transcription When a Google Meet Ends

The process of transcribing and notifying based on the Google Meet recording is automated, which should reduce the effort required for manually creating and sharing meeting minutes.

Automation Example Using Google Chat

Notify Google Chat When a Task is Added

By receiving notifications in Google Chat spaces, it is expected that stakeholders will find it easier to keep track of the tasks that have been created.

Register Information When Posted on Google Chat

It saves the effort of transcribing messages from Google Chat, leading to a reduction in work time.

Get reports and notify them to Google Chat

Reports are obtained periodically and automatically notified, which will lead to more efficient information sharing and faster decision-making within the team.

Benefits of Integrating Google Meet and Google Chat

Benefit 1: Resource Savings

By automating the flow of "notifying Google Chat when a Google Meet meeting ends," you can save the effort and resources required for information sharing.
Typically, after a meeting ends, you need to organize the meeting details and manually communicate them to the relevant parties.
Automating this process eliminates the need to manually compile and disseminate information.
<span class="mark-yellow">Reducing the manual communication tasks after meetings allows team members to focus on other important tasks, which is a significant advantage.</span>

Benefit 2: Enhanced Communication

Automating the flow of "notifying Google Chat when a Google Meet meeting ends" can facilitate smoother communication within the team.
Since notifications are automatically sent to Google Chat after a meeting ends, <span class="mark-yellow">not only members who attended the meeting but also those who couldn't attend have the opportunity to check the meeting's content and progress.</span>
This ensures that decisions made during the meeting and the next steps to be taken are promptly shared, creating an environment where the entire team can move forward with a unified understanding.

This is particularly beneficial for remote work or when team members are spread across multiple locations, as efficient follow-up after meetings ensures that everyone receives the necessary information at the right time, leading to smoother workflow progression.

Conclusion

This article introduced a method to automatically notify team members when a meeting ends by integrating Google Meet and Google Chat.
When a meeting ends in Google Meet, the information is automatically notified to Google Chat, eliminating the need for manual information sharing and potentially improving work efficiency.

Using Yoom allows for easy no-code app integration, making it accessible even without specialized knowledge.
Use this article as a reference and try integrating Google Meet and Google Chat!