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Google Meet, essential for remote meetings, is used by many companies in the business scene. If you can quickly notify team members when a meeting ends, it enables smooth communication about the meeting content. This is where the integration of Google Meet and Google Chat comes in handy. In this article, we will explain in detail the benefits of integrating Google Meet and Google Chat, as well as how to integrate them using the no-code tool Yoom, with images.
Please read to the end!
By automating the flow of "notifying Google Chat when a Google Meet meeting ends," you can save the effort and resources required for information sharing. Normally, after a meeting ends, you need to organize the meeting content and manually communicate it to the relevant parties. By automating this process, you eliminate the need to manually compile the information to be shared. <span class="mark-yellow">Reducing the manual communication tasks after meetings allows the person in charge to focus on other important tasks, which is a significant benefit.</span>
By automating the flow of "notifying Google Chat when a Google Meet meeting ends," communication within the team is likely to become smoother. Since notifications are automatically sent to Google Chat after the meeting ends, <span class="mark-yellow">not only the members who attended the meeting but also those who could not attend have the opportunity to check the meeting content and progress.</span> This ensures that the decisions made in the meeting and the next actions to be taken are promptly shared, creating an environment where the entire team can move to the next step with the same understanding.
Especially when there are members working remotely or across multiple locations, efficient follow-up after meetings ensures that everyone receives the necessary information at the right time, leading to smoother progress in work.
[What is Yoom]
Next, we will introduce how to create a flow bot that notifies Google Chat when a Google Meet meeting ends.
This time, we will introduce an automation that "notifies Google Chat when a meeting ends in Google Meet".
The structure of the app integration is as shown above.
It's surprisingly simple, so you should be able to set it up easily!
From here, we will explain with images how the integration progresses, while showing the actual Yoom screen.
By using the above template, you can easily automate the process.
※ A Yoom account is required. >> Register here
Just press "Try it out" to complete the copy!
If a popup like the one below appears, the template copy has been successful.
Let's proceed with the actual setup!
First, as preparation, integrate Yoom with the apps.
After logging into Yoom, select "My Apps" from the left menu.
After the screen transition, please press "+ New Connection".
Enter the name of the app you want to integrate in the search window, and by following the on-screen instructions to log in or sign in, the integration will be completed.
This time, we will register "Google Meet" and "Google Chat".
Once registration is complete, icons will be displayed in the My Apps list.
First, set up the app trigger.
Click on "When the meeting ends" enclosed in a red frame.
Enter the account information to be linked and press "Next".
When the screen transitions, it will look like the following.
【Note】
The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes.
※ Please note that the shortest activation interval varies depending on the plan.
In this example, it is set to operate at "5 minutes".
Customize it according to your environment!
Scroll down to see if the output is displayed.
It can be used in the subsequent Google Chat settings, but you can skip it here.
Press "Save" to return to the initial screen.
Next, proceed with the settings for "Send a Google Chat Message".
Enter the account information to be linked and press "Next".
Proceed by checking the notes and supplementary information below the input fields.
※ You can select the output by clicking on the input field.
Since we want to automatically reflect Google Meet information in Google Chat, we will use the output here.
As an example, I set the content I want to display in the "Message Content" using the output.
Customize the necessary information according to your environment!
Once the input is complete, scroll down to check the detailed settings.
※ Here you can set errors and intervals.
Press "Save" and the following popup will appear.
Press "Turn on Trigger", and if the trigger at the top of the initial screen looks like the image, it's OK!
This completes the setup for "Notify Google Chat when a Google Meet ends".
Good job!
There are many other examples of automation using Google Meet and Google Chat in Yoom, so here are a few introductions.
① This is a flow that automatically transcribes Google Meet meetings and adds the minutes to Google Docs. Combining it with the automatic notifications introduced this time seems to facilitate smooth information sharing.
② This is a flow that sends a notification to Google Chat when a row is added in Google Sheets. You can immediately inform others of the added information in Google Sheets.
In this article, we introduced a method to integrate Google Meet and Google Chat to automatically notify team members when a meeting ends. When a meeting ends in Google Meet, the information is automatically notified in Google Chat, eliminating the need for manual information sharing and improving work efficiency.
By using Yoom, you can easily integrate apps without any coding, so you can use it with confidence even without specialized knowledge. Use this article as a reference and try integrating Google Meet and Google Chat!
→Free registration for Yoom ishere
Google Chatのスペースに通知が届くことにより、関係者は作成された課題を把握しやすくなることが予想されます。
Google Chatのメッセージを転記する手間を省けるので、作業時間の短縮につながります。
「Google Meetで会議が終了したらGoogle Chatに通知する」フローを自動化することで、情報の共有にかかる手間やリソースを節約できます。
通常、会議が終了した後には会議の内容を整理し、それを関係者に手動で伝える必要があります。
このプロセスを自動化することで、手動で周知内容をまとめる手間が不要となるでしょう。
<span class="mark-yellow">会議後の手動連絡作業が削減され、担当者は他の重要な業務に集中することができる点は大きなメリットの一つです。</span>
「Google Meetで会議が終了したらGoogle Chatに通知する」フローを自動化することで、チーム内のコミュニケーションがより円滑になりそうです。
会議終了後、自動的にGoogle Chatに通知が送られるので<span class="mark-yellow">会議に参加していたメンバーだけでなく、参加できなかったメンバーも会議の内容や進捗状況について確認するきっかけができます。</span>
これにより、会議で決定した事項や次に取るべき行動が速やかに共有され、チーム全員が同じ認識を持って次のステップに移行できる環境が整います。
特にリモートワークや複数拠点に分かれて作業しているメンバーがいる場合、会議後のフォローアップが効率的に行われるので、全員が適切なタイミングで必要な情報を得ることができ、業務の進行がスムーズになるはずです。
この記事ではGoogle MeetとGoogle Chatを連携して、会議が終了した際に自動でチームメンバーに通知を送る方法をご紹介しました。
Google Meetで会議が終了すると、その情報が自動的にGoogle Chatに通知されるため、手動での情報共有が不要となり、作業の効率化が期待できます。
Yoomを使用することでノーコードでのアプリ連携が簡単にできるので、専門知識がなくても安心して利用できます。
この記事を参考にして、Google MeetとGoogle Chatの連携にチャレンジしてみてください！
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