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"Ah, I have to send the meeting start notification to everyone on Microsoft Teams again..."
"The meeting today is over, but how should I share it with those who couldn't attend?"
"I want to review the meeting content later, but transcribing it every time takes quite a bit of time..."
Do you feel like this every day? With the increase in remote work, meetings on Google Meet have become the norm, but notifying the start and end of meetings and sharing the content can be surprisingly cumbersome. Have you ever thought about what if Google Meet and Microsoft Teams could automatically integrate? Actually, it can be done!
For example, when a meeting starts on Google Meet, you can automatically notify a designated channel on Microsoft Teams with "The meeting is starting!" and when the meeting ends, notify with "It's over!". Furthermore, at the end of the meeting, it's possible to automatically transcribe the content and quickly share it on Microsoft Teams.
In this article, we introduce what you can do by integrating Google Meet and Microsoft Teams! If there's an integration flow you're interested in, you can experience it immediately by clicking the "Try it out" button. Why not automate those tedious confirmation tasks?
By using Yoom, you can easily integrate Google Meet and Microsoft Teams without any code. Yoom provides templates for integrating Google Meet and Microsoft Teams, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Google Meet and Microsoft Teams, you can automatically transfer Google Meet data to Microsoft Teams! For example, you can automatically perform data transfers like the ones below without any manual intervention.
Simply click "Try it out" for the automation example you're interested in and register your account information to immediately experience the integration of Google Meet and Microsoft Teams.
Registration takes only 30 seconds, so feel free to give it a try!
Every time a meeting starts on Google Meet, a notification is sent to Microsoft Teams, allowing the entire team to be aware of the meeting's commencement. By implementing this workflow, you eliminate the need for manual notification tasks, achieving efficient communication.
When a meeting ends in Google Meet, an automatic notification is sent to Microsoft Teams, helping to prevent human errors such as information sharing omissions. Implementing this workflow allows for quick understanding of meeting progress and supports operational efficiency.
It is possible to automatically transcribe the content of a meeting on Google Meet and notify Microsoft Teams of the results. This automation makes it easy to communicate information to absentees or members who want to review the content later.
Let's get started by creating a flow that integrates Google Meet and Microsoft Teams!
We'll be using Yoom to proceed with the integration without any coding, so if you don't have a Yoom account yet, please create one through the Yoom registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Microsoft Teams when a meeting starts in Google Meet!
The creation process is broadly divided into the following steps.
Here, we will integrate Yoom with each app to enable operations.
[Google Meet My Apps Integration]
After logging into Yoom, click on My Apps on the left side of the Yoom page screen and select New Connection on the right.
Enter "Google Meet" in the search box at the top right and select Google Meet from the search results.
When you select Google Meet, a screen like the one below will appear. Press "Sign in with Google".
When a screen like the one below appears, select the account you want to integrate this time.
Once the screen transitions, click "Next".
You will be asked to select the information Yoom can access, so click "Select All".
Once the checkboxes are checked in blue, select "Continue" at the bottom of the page.
This completes the My Apps registration for Google Meet!
[Microsoft Teams My Apps Integration]
Follow the same steps as before, log into Yoom, click on My Apps on the left side of the Yoom page screen, and select New Connection on the right.
Enter "Microsoft Teams" in the search box at the top right and select Microsoft Teams from the search results.
When the following screen appears, log in with the account you will use.
For more details, please check here.
My Apps Procedure and Precautions in Microsoft365 Services | Yoom Help Center
If Google Meet and Microsoft Teams are displayed in My Apps, registration is complete!
Now we will finally start creating the flow! We use a template to make it easy to set up, so let's copy it first.
Log into Yoom and click "Try it" on the banner below.
The template will be automatically copied to your workspace, so please click "OK" on the next screen.
This is the first setup! First, please click the red frame below.
Clicking will take you to the following screen. Here, the settings are already configured, so no operation is needed.
Check if the account information is correct and proceed to the next step!
Next, when the API connection settings screen for the app trigger is displayed, select the "Trigger Interval".
You can choose the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ Please note that the selection of intervals varies depending on the plan.
Next, move to the Google Meet screen and start the meeting.
Once started, return to the Yoom screen and click "Test".
Once the test is successful, scroll down the screen and check if the "Retrieved Values" are displayed correctly.
If there are no issues, click "Save". This completes the Google Meet trigger setup!
This is the final setup! Here, you will set up notifications to Microsoft Teams.
Please click the red frame below.
First, check if the account information for integration is correct.
The title and execution actions are set by default, so no operation is needed.
Proceed to the next step, and the following screen will be displayed.
Here, you will configure the API connection settings. "Team ID" and "Channel ID" can be selected from the suggestions displayed when you click the input bar.
※The following image shows the settings selected from the suggestions in the "Channel ID" field.
In the "Message" field, set the content to be notified to Microsoft Teams. Click the box and insert the information.
※As shown in the image below, you can quote Google Meet information by selecting from the output.
Once the input is complete, click "Test".
If "Test Successful" is displayed as shown in the image below, click "Save".
Finally, switch to the Microsoft Teams screen and check if the notification that the meeting has started on Google Meet has been received.
The notification was successfully received. Thank you for your hard work!
This concludes the method for [Notifying Microsoft Teams when a meeting starts on Google Meet]!
Once the setup is complete, the following menu will be displayed.
Click "Turn on Trigger" to automatically start the flow bot.
By leveraging the APIs of Google Meet and Microsoft Teams, various automations can be achieved.
By integrating Google Meet with other apps, you can automate meeting creation, save recording data, and share meeting minutes. It is also possible to automatically issue a Google Meet meeting space triggered by receiving emails in Gmail or Microsoft Outlook, or updates in Google Sheets.
It is possible to achieve a wide range of automation through integration with various apps, such as automatically adding survey responses to Microsoft Excel, sending notifications to Microsoft Teams when a lead is created in Salesforce, regular end-of-month notifications, creating folders in Microsoft OneDrive based on post content, and sending notifications from Microsoft Teams to Slack.
How was it? By integrating Google Meet and Microsoft Teams, you can potentially solve issues such as "wanting to smoothly share the start and end of meetings," "automating the sharing of meeting minutes," and "reducing the hassle of notifications and record-keeping." Automatically organizing and notifying meeting-related information can make team information sharing more seamless.
<span class="mark-yellow">With the no-code tool Yoom, you can easily integrate Google Meet and Microsoft Teams without any programming knowledge!</span> If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration right away.
Why not make your team's operations smoother by automating information sharing and notifications related to meetings?
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