Google Sheets is convenient for accumulating and managing data! Similarly, Microsoft Teams is an essential communication tool for team activities, isn't it?
However, when you're busy, you might forget to notify others about updates made in Google Sheets. Many people might also find it too hectic to manually inform others about data updates.
That's why we recommend integrating Google Sheets with Microsoft Teams. This allows you to automatically notify others of data updates.
Here, we will introduce a method to easily integrate Google Sheets and Microsoft Teams without any coding, so please give it a try!
Recommended for
Those considering improving work efficiency with Google Sheets and Microsoft Teams.
Those who want to notify Microsoft Teams when data is updated in Google Sheets.
Those who want to integrate Google Sheets and Microsoft Teams to prevent missing data update notifications.
For those who want to try it immediately
This article introduces a method of integration using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve this.
You can start immediately using the template below, so please give it a try!
Notify Microsoft Teams when a row is updated in Google Sheets.
Instead of creating a flow bot from scratch, we will use a template that already has a flow set up, as shown in the image above. Yoom offers various templates, allowing you to create the desired flow bot without code quickly!
Once you have registered with Yoom, please click the banner below to proceed.
Notify Microsoft Teams when a row is updated in Google Sheets.
Let's integrate Yoom with each app next. This is called "My App Integration". Integrating Google Sheets and Microsoft Teams with My App is very easy!
My App Settings
When you copy the template, you will be taken to a page called "My Project", so select "My App" from the menu on the left side of the screen!
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Let's start by integrating Google Sheets with My App. Click on New in the upper right corner! Enter "Google Sheets" in the search window, and when the Google Sheets icon appears, click on it!
Select Account page, click on the Google account of the Gmail address to be linked with Yoom! Next, you will be taken to a page called Login to Yoom, so click Next. Finally, if you see a page that says Yoom is requesting additional access to your Google account, click Continue and you're done!
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Let's proceed to My App integration with Microsoft Teams. We recommend logging into Microsoft365 in advance, as the integration will be completed immediately if you are already logged in.
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As before, enter "Microsoft Teams" in the search window and click on the Microsoft Teams icon... and the integration was completed without any screen transition! It really finished quickly, didn't it!
*Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
With this, My App integration with Google Sheets and Microsoft Teams is OK! Now that the two apps are integrated with Yoom, let's proceed to the Flowbot settings next.
Google Sheets Trigger Settings
First, prepare the Google Sheets to be integrated with Microsoft Teams and enter the items in advance.
This time, we created a Google Sheets to accumulate inquiry details as shown in the image. Once the Google Sheets is created, proceed to the next step. ↓
From My Project on the left side of the screen, click on "[Copy] Notify Microsoft Teams when a row is updated in Google Sheets"! Click Edit in the upper right corner.
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Click on "When a row is updated" on the Google Sheets icon.
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Since the necessary items are already entered by using the template, just make sure the account information is correct.
Click Next.
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First, enter the trigger interval and the spreadsheet ID.
*The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest trigger interval varies depending on the plan, but a shorter setting is generally recommended.
When you click inside the box, a list will be displayed as shown in the image, so select the Google Sheets you want to integrate with Microsoft Teams.
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The sheet ID below is the tab name, so click inside the box and specify the tab. Other required items depend on the prepared Google Sheets, so enter them according to the content of the Google Sheets.
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This time, we chose "A=No." for the column with a unique value and "E=Status" for the column to detect updates. This way, when the "Status" in column E of Google Sheets is updated, the trigger will be activated, and a notification will be sent to Microsoft Teams! ↓
Once you fill in the boxes, click Test just below, and if it turns blue and says "Test Successful," proceed to the bottom of the screen.
Output is the place! Here, the contents of the Google Sheets you just test-sent should be displayed.
Microsoft Teams Settings
Click on "Send a message to chat" on the Microsoft Teams icon.
Again, since the necessary items are already entered by using the template, just make sure the account information is correct.
Click Next.
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Enter the chat ID according to the red frame in the image! Decide which team's chat to notify and copy and paste it.
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The next setting is the last one! Let's decide what content to notify Microsoft Teams of.
Click inside the box, and when you click on "When a row is updated" on the Google Sheets icon, the contents of the Google Sheets you just test-sent will be displayed. Click on the content you want to notify and add it!
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This time, we did it like the image! Adding ":" and other symbols to make it easier to read is a tip. Once the message is complete, click Test, and if it turns blue and says "Test Successful," save it.
When you turn on the trigger, the integration between Google Sheets and Microsoft Teams is complete. Good job!
Yoom has many other Flowbot templates available, so please take a look.
Notify Microsoft Teams when a row is updated in Google Sheets.
Other Automation Examples Using Google Sheets and Microsoft Teams
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and Microsoft Teams.
If you find something interesting, please give it a try!
Automation Examples Integrating Google Sheets and Microsoft Teams
You can set up notifications in Microsoft Teams when a row is added in Google Sheets, or retrieve records in Google Sheets that match today's date and notify Microsoft Teams in bulk every day. Additionally, it is possible to integrate content posted in a specific channel in Microsoft Teams to be added to Google Sheets.
Add content posted in a specific room on Microsoft Teams to a Google Spreadsheet.
■Overview This workflow allows you to automatically create a corresponding record in Notion just by adding a new row in Google Sheets. This automation eliminates the need for manual data entry and double management, maintaining consistency of information. With Yoom, you can easily connect apps without programming.
■Recommended for ・Those who use Google Sheets and Notion regularly and spend time on manual data entry ・Project managers who want to streamline team information sharing and update data without omissions ・Business owners who want to prevent errors from double data management and improve work accuracy ・IT personnel in companies interested in business automation through IT tool integration and considering implementation ・Freelancers or sole proprietors who need to regularly reflect data in Notion and want to save effort ・All business professionals looking to review and streamline their current workflow
■Notes ・You need to connect Google Sheets and Notion to Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The 'When a row is added in Google Sheets, create an Airtable record' flow is a business workflow that streamlines daily data management tasks. For example, when the sales team adds new customer information to a spreadsheet, that data is automatically reflected in Airtable. This integration reduces the effort and errors of manual data entry and enables accurate information sharing. As a result, it automates the data flow between Google Sheets and Airtable, significantly improving operational efficiency.
■Recommended for ・Teams or individuals who regularly use Google Sheets and Airtable ・Business professionals who want to reduce data entry effort and improve work efficiency ・Administrators who want to prevent human errors associated with manual data integration ・Those who want to centrally manage information across multiple tools and automate business processes ・Those interested in leveraging Yoom to automate business workflows ■Notes ・Please connect both Google Sheets and Airtable with Yoom. ・For the trigger, you can choose a polling interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum polling interval varies by plan.
This is a flow to store survey results received in Gmail into Google Spreadsheet.
■ Notes ・Please connect both Gmail and Google Spreadsheet with Yoom. ・The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval differs depending on the plan. ・AI operation is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, operations of the flow bot you set will result in errors, so please be cautious. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI features (operations).
This is a flow to store survey results received in Outlook into Google Sheets.
■Notes ・Please connect both Outlook and Google Sheets to Yoom. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval may vary depending on your plan. ・Microsoft365 (formerly Office365) has home plans and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan. ・AI operations are features available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, operations set in the flowbot will result in errors, so please be aware of that. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview Based on the information managed in Google Sheets, the task of manually creating a folder in OneDrive each time is not only labor-intensive but also tends to cause omissions and naming mistakes. By leveraging this workflow, simply adding a new row to Google Sheets will automatically create the specified folder in OneDrive, enabling you to improve operational efficiency while maintaining accuracy in file management.
■Recommended for ・People who manage projects or customer information using Google Sheets and OneDrive ・People who want to eliminate the effort of manual folder creation and mistakes such as omissions ・People who want to automate file management tasks and create an environment that allows them to focus on core work
■Notes ・Please connect both Google Sheets and OneDrive with Yoom. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview Isn't it a tedious task to manually check and transcribe inquiries and survey responses collected via Google Forms into Microsoft Teams each time? This task can also lead to issues such as missed responses and delays in sharing. By utilizing this workflow, you can automatically notify a specified Microsoft Teams channel of the content when a response is submitted to Google Forms, solving these information-sharing issues.
■Recommended for ・Those who want to quickly share inquiries and requests received via Google Forms with their team ・Those who feel challenged by missed notifications and delays in response due to manual information sharing ・Those who want to automate the confirmation and transcription of form responses to improve work efficiency
■Notes ・Please link both Google Forms and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The "workflow of notifying transcript and summary to Microsoft Teams after Google Meet meeting ends" automates the creation and sharing of meeting minutes after a meeting ends. Utilizing Yoom's API integration, AI, OCR, and RPA features, it swiftly and accurately transcribes and summarizes the Google Meet content, then automatically posts it to Microsoft Teams.
■Who We Recommend This Template To ・Frequent Google Meet users who spend a lot of time creating meeting minutes afterward ・Business users who want to quickly share meeting content on Microsoft Teams ・IT personnel looking to utilize API integration and automation to streamline business processes ・Project managers seeking accurate meeting minutes ・Executives who want speedy information sharing within teams
■Notes ・Make sure to integrate each of Google Meet, Google Drive, and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both consumer and business plans (Microsoft365 Business). Authentication may fail if you are not subscribed to a business plan. ・AI operations for OCR or speech transcription are available only with the Team Plan and Success Plan. If you use the Free Plan or Mini Plan, operations of the configured flow bots will result in an error, so please note that. ・Paid plans like the Team Plan or Success Plan come with a 2-week free trial. During the free trial, you can use restricted apps and AI functions (operations).
This flow automatically transcribes and summarizes the meeting content and notifies Microsoft Teams of the transcription results when a Zoom meeting ends.
■Overview ・When an issue is registered in Jira Software, the issue details will be notified to a specified channel in Microsoft Teams.
■Notes ・Please integrate both Jira Software and Microsoft Teams with Yoom. ・For the method of integrating Jira Software with My Apps, please refer to the following. https://intercom.help/yoom/en/articles/5700600 ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Benefits of Integrating Google Sheets with Microsoft Teams
1. Send Updates from Google Sheets to Microsoft Teams!
When there are updates to the information managed in Google Sheets, it is possible to automatically notify Microsoft Teams of those updates! For example, automatically forwarding updates made in the Google Sheets managed by Team A to Team B makes information sharing between teams easier.
This eliminates the hassle of manual notifications and allows for smooth information sharing, which should greatly help in strengthening team collaboration and improving work efficiency.
2. Eliminate Manual Input and Reduce Errors!
Manually entering the same information twice is quite a hassle, isn't it? Moreover, even if you can input correctly into the first tool, there might be input errors in the second tool. For example, even if you can correctly update information in Google Sheets, mistakes might occur if the notification content is incorrect.
By integrating Google Sheets with Microsoft Teams and enabling automatic notifications of updates, these concerns can be eliminated!
Conclusion
By integrating Google Sheets, which is easy to share among teams, with the communication tool Microsoft Teams, information sharing becomes easier than ever, and discrepancies in understanding may be reduced!
Additionally, the double task of adding inquiry content to Google Sheets, copying and pasting it again, formatting the text, and sending it to Microsoft Teams is eliminated, significantly reducing detailed input tasks.
With Yoom, you can integrate Google Sheets with Microsoft Teams without any coding, so be sure to give it a try!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After working as a manager at a general store, I began working from home as an SEO writer. Later, I entered into a freelance contract with a marketing startup for about five years. Surrounded by University of Tokyo students, I spent my days learning various business terminologies and how to use SaaS tools. During my time as a store manager, I was often overwhelmed by administrative tasks such as sales and inventory management, personnel management, and ordering, which frequently prevented me from engaging with customers and caused me to miss sales opportunities. Even during my freelance work, I found myself bogged down with repetitive tasks like data entry and often thought, "Can't these monotonous tasks be automated?" Therefore, I strongly resonate with Yoom's vision!
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