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To ensure you don't forget your daily routine tasks, regular reminders are essential. Especially when you want all members to be informed, making an announcement through a communication tool is the most efficient method. However, sending messages at a specific time every day can sometimes be challenging or even forgotten. In such cases, it is recommended to automate the process by integrating apps. Let's automate the process of sending messages to Microsoft Teams at a designated time every day!
This article introduces how to integrate using the no-code tool "Yoom". No complicated settings or operations are required, making it easy for non-engineers to implement. You can start immediately using the template below, so please give it a try!
■Overview
This is a flow that automatically posts to a Microsoft Teams channel at a fixed time every day.
You can freely customize the posting date and time, channel, and message content.
■Notes
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
Now, let's explain how to use the no-code tool Yoom to "automatically post to a Microsoft Teams channel at a fixed time every day."
[What is Yoom]
First, activate Yoom's schedule trigger at a predetermined time every day.
Then, using the Microsoft Teams API, you can send a pre-created message to a specific channel.
Generally, programming knowledge is required to achieve such integration, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
The integration flow this time is broadly divided into the following processes.
・Integrate Microsoft Teams with My Apps
・Set up to activate the schedule trigger
・Set up to send to a specific Microsoft Teams channel
・Turn on the trigger button and verify the integration operation of the schedule trigger and Microsoft Teams
First, register with Yoom.
Yoom offers a 2-week trial. You can actually operate it and check the usability.
After completing the Yoom registration, select "My Apps" from the menu on the left.
Next, click the add button at the top right.
1. Log in Log in to Microsoft365. By logging into Microsoft365, the My Apps integration will be completed quickly.
※If you are not subscribed to the general corporate plan (Microsoft365 Business) for Microsoft365 (formerly Office365), authentication may fail.
2. Search
Click the Microsoft Teams icon.
3. Integration Complete
The screen will switch immediately. If the above display appears, the integration is complete.
Next, please copy the template to be used this time.
■Overview
This is a flow that automatically posts to a Microsoft Teams channel at a fixed time every day.
You can freely customize the posting date and time, channel, and message content.
■Notes
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
1. Click "View Details" on the top banner
2. Click "Try this Template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register
※ If you have already registered, the login screen will be displayed, so please log in.
When the Flowbot template is copied to "My Projects", the above display will appear.
You will transition to a page like the image, so let's proceed with detailed settings.
1. Open My Projects
Open "My Projects" from the menu on the left side of the screen.
2. Open the Copied Template
Click "【Copy】Automatically Post to Microsoft Teams Channel at a Fixed Time Every Day".
3. Select App Trigger
Click "When it becomes 10:00 every day".
The title and other settings are complete, so please scroll down.
4. Set the Trigger
Set the time to activate every day.
In the image, it is set to activate at 10:00 AM every day. If you have preferences, you can change it as desired, so please specify the time and date.
Once the settings are complete, press save.
1. Integrate with the App
Select "Send a message to a channel" from the Microsoft Teams icon.
Press next.
2. Set the ID of the Posting Destination
Set each ID. Click the box.
Select a channel from the list displayed.
You can also set the channel ID in the same way.
3. Create a Posting Message
Set the content to post to Microsoft Teams.
Create a message as desired.
Please note that for line breaks in Microsoft Teams, use the HTML tag <br>.
4. Execute the Test
Once the settings are complete, press the test button at the bottom.
If "Test Successful" is displayed in blue, the setup is complete. Press save.
5. Turn the Trigger ON
When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.
Flowbot template used this time
Automatically Post to Microsoft Teams Channel at a Fixed Time Every Day
■Overview
This is a flow that automatically posts to a Microsoft Teams channel at a fixed time every day.
You can freely customize the posting date and time, channel, and message content.
■Notes
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
In addition to the integrations introduced today, various automations can be achieved by utilizing Microsoft Teams' API and schedule triggers.
If you find something interesting, please give it a try!
You can send notifications to Microsoft Teams at the end of the month or retrieve information from Microsoft Excel at a specified date and time to notify Microsoft Teams.
Furthermore, it is possible to create a meeting in Zoom at a specified time and notify Microsoft Teams of the meeting information.
■Overview
This is a flow bot that automatically activates at the end of each month and sends notifications via Microsoft Teams.
This flow bot can perform various automated processes through flows added after the right-side branch.
* For example, you can use it for various purposes such as monthly invoice processing, aggregation processing to spreadsheets, or regular data backup processing.
■Setup Method
・Use the flow bot's schedule trigger to activate the flow bot near the end of each month (28th, 29th, 30th, 31st).
・Use the "Manipulate and Transform Data" action to obtain the flow bot activation date, calculate the difference from the end-of-month date, and verify if it matches the last day of the month.
・If the flow bot activation date is not the last day of the month, the flow bot will terminate.
・If the flow bot activation date is the last day of the month, it will branch to the right and send a notification via Microsoft Teams.
・Specify the channel for the notification.
・Customize the flow added afterward freely according to your purpose and use.
■Notes
・Please modify the flow bot settings as needed.
・Replace the settings and content of the flow added to the right branch with any desired values.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・Branching is a feature (operation) available with a mini plan or higher. If you are on a free plan, the operation of the configured flow bot will result in an error, so please be cautious.
・Paid plans like the mini plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
At the specified date and time, the person in charge will issue a Zoom meeting URL and send it to the designated Microsoft Teams channel.
Please modify the content of the Zoom meeting and the email as needed before use.
■Setup Instructions
・Please integrate both Zoom and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This flow retrieves the budget from Microsoft Excel at a specified date and time and notifies Microsoft Teams.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for seamless integration between applications.
■Recommended for
■Benefits of using this template
If you manage advertising budgets in Microsoft Excel, regularly checking them can prevent budget overruns.
However, the task of checking Microsoft Excel each time is cumbersome, and if the person in charge is absent, there is a risk of missing signs of budget overruns.
With this flow, you can retrieve budget information from Microsoft Excel at a specified date and time and notify Microsoft Teams.
By regularly notifying budget information to Microsoft Teams, the verification process is streamlined, and you can proactively identify signs of budget overruns.
Since Microsoft Teams allows you to set any channel or member, stakeholders can have a shared understanding of the budget.
Notify Microsoft Teams When a Record is Added to the Database
Automatically notify Microsoft Teams when a record is added to platforms like kintone or Notion.
■Overview
This is a flow that notifies Microsoft Teams when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers who manage and add information on shared sheets
・Accounting departments that want to edit the same sheet simultaneously with multiple people
2. Those who use Microsoft Teams as their main communication tool
・Companies using it as an internal information sharing tool
・Those who communicate in teams for each project
■Benefits of using this template
Managing information with Google Spreadsheets facilitates smooth information sharing within the team and leads to project activation.
By using Microsoft Teams, information sharing within the team becomes even easier.
However, manually notifying Google Spreadsheet information each time is a significant hassle.
This flow is suitable for those who want to share information immediately after adding it.
By sending notifications to Microsoft Teams simultaneously with the addition of content, it eliminates the hassle of manual input and enables quick information sharing.
■Notes
・Please link both Google Spreadsheets and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that notifies Microsoft Teams when information is registered in Airtable.
■Recommended for
1. Those responsible for data entry tasks
・Those who regularly register data in Airtable
・Those who use data aggregation and analysis to improve business operations
2. Those who share information via Microsoft Teams
・Those who share Airtable data from Microsoft Teams
・Those who want to streamline manual operations in Microsoft Teams
■Benefits of using this template
Airtable is a tool that allows for web-based data management, enabling collaborative editing with team members regardless of location.
However, sharing data registered in Airtable via chat tools or other means can be cumbersome due to the manual sharing required each time.
This flow allows for automatic notifications to Microsoft Teams when information is registered in Airtable, streamlining manual tasks.
Even when collaborating on Airtable in a remote work setting, notifications to team members are automated, enhancing operational efficiency.
By streamlining information sharing, you can prevent task duplication and omissions.
■Notes
・Please integrate both Airtable and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both consumer and business plans (Microsoft365 Business), and if you are not subscribed to the business plan, authentication may fail.
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
Notify Microsoft Teams when a file is uploaded to cloud storage
Automatically notify Microsoft Teams when a file is uploaded to services like OneDrive or Dropbox.
■Overview
This is a flow that automatically uploads attachments received via email to OneDrive and notifies Microsoft Teams.
■Recommended for
1. Companies or teams that frequently receive files via email
2. Companies or teams using OneDrive
3. Companies or teams using Microsoft Teams
4. Individuals promoting system integration and process automation
■Benefits of using this template
・It significantly improves work efficiency by eliminating the need for manual file uploads and notification tasks.
・Files are safely stored in OneDrive, ensuring data consistency and accuracy, and enabling smooth file management and information sharing.
・It allows for quick response and effective resource management, potentially improving overall business productivity.
■Notes
・Please integrate both OneDrive and Microsoft Teams with Yoom.
・Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that notifies Microsoft Teams when a file is uploaded to Box.
By using Yoom, you can easily integrate apps without programming.
■Recommended for
1. Those who use Box for file sharing and collaboration
・Those who use Box with their team but often miss when files are uploaded
・Those who want to always be aware of the latest file information and respond quickly
2. Those who have adopted Microsoft Teams as an internal communication tool
・Those who use Microsoft Teams regularly and want to know the file upload status in real-time
・Those who want to share information smoothly and improve the productivity of the entire team
■Benefits of using this template
By introducing a flow that automatically notifies Microsoft Teams when a file is uploaded to Box, you can share information quickly.
This allows the entire team to immediately know when important files are uploaded, enabling prompt responses.
Furthermore, since manual notification tasks are no longer necessary, work becomes more efficient, and time can be used effectively.
The time saved can be allocated to other tasks, leading to increased productivity.
■Notes
・Please integrate Yoom with both Box and Microsoft Teams.
・Microsoft365 (formerly Office365) has a personal plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow where, once invoice information is filled out in the input form, the invoice file is uploaded to Dropbox and a notification is sent to Microsoft Teams.
■Recommended for
1. Companies or teams collecting invoice information through input forms
2. Companies or teams using Dropbox
3. Companies or teams using Microsoft Teams
4. Individuals promoting system integration and process automation
■Benefits of using this template
・Significantly improve work efficiency by eliminating the effort of manually creating, saving, and notifying invoice files.
・Ensure data consistency and accuracy as invoice files are securely saved in Dropbox, facilitating smooth accounting operations and information management.
・Enable quick response and effective resource management, leading to an overall increase in productivity.
■Notes
・Please integrate Yoom with both Dropbox and Microsoft Teams.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
Notify Microsoft Teams of Today's Schedule and Upcoming Deadlines
Automatically notify Microsoft Teams of the day's schedule from Google Calendar and tasks with deadlines today in Notion.
■Overview
This is a flow that extracts tasks due today from the Notion database daily and notifies them all at once on Microsoft Teams.
■Recommended for
1. Those who use Notion to proceed with their work
・HR personnel who notify tasks scheduled for the day daily
・Those who want to streamline task sharing
2. Those who communicate via Microsoft Teams
・Team members who conduct daily business communications on Microsoft Teams
・Sales representatives who use Microsoft Teams for interactions with clients
■Benefits of using this template
The advantage of Notion is its flexibility to be used according to business needs.
However, manually notifying daily tasks on Microsoft Teams is inefficient and time-consuming.
This template allows you to notify tasks due today on Microsoft Teams daily.
It eliminates the hassle of searching for tasks due today in Notion and prevents omissions or sharing errors due to manual notifications, thereby improving work efficiency.
Notifications to Microsoft Teams can be customized as desired, and individual notifications can be sent to each member.
■Notes
・Please link both Notion and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has a personal plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
The "Notify Microsoft Teams of Upcoming Due Tasks in Asana" flow is a business workflow designed to streamline project management and team communication.
When a task managed in Asana is approaching its due date, an automatic notification is sent to Microsoft Teams, allowing all team members to respond in a timely manner.
This helps prevent overlooking tasks and delays, ensuring smooth project progress.
■Who We Recommend This Template For
■Benefits of Using This Template
Since tasks approaching their due dates in Asana are automatically notified to Microsoft Teams, the hassle of manual task management is eliminated.
Notifications of tasks nearing their due dates being sent to Microsoft Teams make it easier to reassess task priorities.
Additionally, information sharing within the team is smooth, enabling quick responses.
Automation prevents human errors in task management, allowing business operations to proceed smoothly.
■Overview
This is a flow that retrieves your schedule for the day from Google Calendar and notifies you on Microsoft Teams every day.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. People who use Google Calendar regularly
・Those who manage their schedule using Google Calendar but often miss appointments
・Those who want to efficiently manage their schedule by having a clear overview of their daily plans
2. Companies using Microsoft Teams as a communication tool
・Those who use Microsoft Teams regularly and want to share schedules with their team
・Those who want to automate daily schedule notifications to streamline team-wide schedule management
■Benefits of using this template
By linking Microsoft Teams with Google Calendar, you can streamline the process of checking schedules.
Since the schedule is automatically notified every day, you can easily see your plans for the day at a glance.
This helps prevent missing important meetings or tasks and allows for more planned actions.
Additionally, the entire team can share the same information, enabling smooth communication and collaboration.
As a result, it reduces oversights in tasks and contributes to the success of projects.
By integrating this app, you can send messages to a specific channel in Microsoft Teams at a set time every day. This should help simplify business processes!
For example, traditionally, when sending messages at a fixed time every day, you would need to set reminders and manually create and send messages at the designated time.
With this integration, such a series of actions can be automated, potentially reducing the workload.
Sending messages at a fixed time every day can potentially smoothen information sharing among channel members.
For instance, databases managing goals and achievement rates are something each employee should review at least once a day, but they often become routine tasks that are prone to being overlooked.
With this app integration, messages can be efficiently notified to all members, potentially improving the check rate!
This may allow members to smoothly grasp the same information.
The automation introduced here can help avoid message sending omissions.
For example, even if you want to send a mass alert every day, you might not be able to do so if you are swamped with work. However, with this integration, message sending is automated, preventing such omissions.
This ensures that even if you are unable to handle it yourself, you can still post to Microsoft Teams, ensuring important information is shared reliably!
Announcing tasks such as mass message sending is crucial for conducting business smoothly and sharing data efficiently with members.
However, these tasks are easy to forget and must be performed at set times, making them somewhat burdensome.
This is where this app integration is recommended. It can simplify notification tasks that were previously cumbersome, potentially improving workload management!
With Yoom, you can integrate apps without programming, allowing you to implement automation immediately. Please take this opportunity to try it out.
